Part-Time Family Success and Administrative Assistant

BLOOMING BEHAVIOR SERVICES LLC; San Diego (CA); On-site; USD 25,000 - 34,000; Part time

Benefits offered by this job

Company Sponsored 401k

Paid Holidays and PTO

Casual work environment with GREAT公司

Company events, including socialGather

Opportunities for advancement

Job summary

Blooming Behavior Services LLC in San Diego is seeking a Family Success and Administrative Assistant for a part-time, in-person role in Mission Valley. You will support families with ABA services, manage scheduling, onboarding and patient authorizations, and assist with office tasks.

The position runs Monday–Friday mornings, with opportunities to coordinate referrals and social events. You will work across internal systems, maintain HIPAA compliance, and provide excellent customer service in a

Qualifications

• High school diploma or GED required.
• Bilingual in Spanish preferred.
• Medical office experience with scheduling, authorizations, and onboarding.
• Proficient in Excel, PowerPoint, Monday.com and G-Suite.

Responsibilities

• Speak with parents to support access to care and provide information.
• Deliver professional, compassionate patient service while ensuring HIPAA compliance.
• Review patient eligibility, coordinate referrals and authorizations.
• Complete onboarding and documentation in internal systems.
• Input new and ongoing authorizations for all patients.
• Review past due accounts and payment plan options as needed.
• Assist with scheduling needs with Scheduling, BAs, and Clinical Directors.
• Assist in inventory, materials management and meeting reservations.
• Generate Canva, Excel or related program documents for social media and team events.
• Source and qualify new ABA referral leads within the region.

Skills

Excel

PowerPoint

Monday.com

G-Suite

Bilingual Spanish

Customer service

Organizational skills

Education

High school diploma or GED

Tools

Central Reach

Paylocity

Job description

Description

Blooming Behavior Services provides evidence-based Applied Behavior Analysis (ABA) therapy for children on the spectrum or with developmental disabilities. We strive to provide the best treatment possible for our clients. Come Bloom with us and change a family's life.

We are looking to hire a Family Success and Administrative Assistant in San Diego who wants to join a growing company and utilize their experience to make a significant impact on their fellow employees’ lives and the families we serve.

This is a part-time, in-person role.

Working hours will be Monday - Friday 8:30AM - 1:00PM

The position is based out of our office in Mission Valley.

What you will do:

• Speak with parents interested in ABA services to support access to care by responding to questions or providing the requested information.
• Deliver professional, compassionate patient service while ensuring HIPAA compliance
• Reviewing patient eligibility, coordinating referrals, and authorizations
• Completing patient and employee onboarding and all documentation required within internal systems
• Input new and ongoing authorizations for all patients
• Review past due accounts and payment plan options as needed.
• Address and determine solutions and fill client and staff scheduling needs based on collaboration with Scheduling, Behavior Analysts, and Clinical Directors (including sub sessions, start dates, etc)
• Assist with office administration tasks related to inventory, materials management, and meeting reservations
• Generate Canva, Excel, or other related program documents for social media, team huddles, holidays, etc.
• Assist in planning and setting up for team meetings and social events
• Source and qualify new leads for ABA referrals within the designated region, covering pediatricians, psychologists/neuropsychologists, daycares, and other potential partners
• Other duties, as requested

Requirements

• Availability Monday - Friday 8:30 AM - 1:00 PM
• High school diploma or GED
• Bilingual in Spanish preferred
• Proficient in software systems, including Excel, PowerPoint, Monday.com, and G-Suite
• Must have medical office experience with scheduling, authorizations, and/or onboarding new patients for a hospital, ER/OR, or mobile clinical staff
• Excellent customer-oriented attitude
• Ability to "think on your feet" and problem-solve on the go
• Proficiency in digital marketing tools
• High level of planning and organizational skills; high energy; excellence driven; team player
• Must have excellent critical thinking, communication, and interpersonal skills
• Prioritize and handle multiple tasks simultaneously
• Proficient in Central Reach and Paylocity Preferred
• Past work history with ABA scheduling is strongly preferred

Benefits of Working at Blooming:

• $18.00 - $25.00 / hour - based on qualifications
• Company Sponsored 401k
• Paid Holidays and PTO
• Casual work environment with GREAT company culture!
• Company events, including social gatherings, brunches, picnics, and more
• Opportunities for advancement