Part-Time Executive Legal Assistant to the General Counsel

Color Of Change; United States; Remote; USD 36,000 - 52,000; Part time

Job summary

Color Of Change is seeking a Part-Time Executive Legal Assistant to the General Counsel to join its nationwide legal team. Reporting to the General Counsel, you will manage confidential administrative tasks, organize legal files, and coordinate with the People & Culture team on labor and employment matters in a fast-paced, mission-driven nonprofit.

The ideal candidate has 4+ years of legal admin experience, strong knowledge of legal terminology, excellent communication, and meticulous attention

Qualifications

• 4+ years of experience in legal administrative support.
• Knowledge of legal terminology, forms, and procedures.
• Experience with corporate governance boards and compliance.
• Experience in unionized environments preferred.
• Proficiency in PowerPoint and MS Office; ability to configure templates.
• Excellent written and verbal communication.
• Strong attention to detail with ability to manage multiple tasks.
• Commitment to racial justice and equity.

Responsibilities

• Organize and maintain legal matter files, board governance documents and correspondence, contract and other legal templates, internal policy documents and written protocols, and assist with the maintenance of personnel and labor relations files.
• Ensure efficient processing of litigation holds, discovery materials, legal correspondence and filings.
• Format and help prepare correspondence, memos, reports, and presentations.
• Assist in the preparation of materials and presentations to governing boards and staff, to include PPT presentations, training materials, resolutions, board minutes, charters, and other related materials.
• Monitor and track filings, registrations, and submissions necessary for nonprofit organizational compliance, governance, and corporate good standing.
• Identify and analyze relevant multistate and federal administrative, regulatory, and tax agency requirements and regulations.
• Provide confidential administrative support to the General Counsel and coordinate with the People & Culture Team on labor and employee relations matters, to include monitoring compliance with the collective bargaining agreement, assisting with handling grievances and developing grievance procedures, workplace investigations, and other matters related to the implementation of the organization’s labor-relations and employment policies and strategy.
• Independently use sound judgment and initiative to develop project timelines, anticipate organizational needs, prioritize assignments, meet deadlines, and perform complex administrative tasks.
• Coordinate travel arrangements, itineraries, meetings, and events, and prepare and submit related expense reimbursement requests in accordance with Color Of Change policies.
• Work collaboratively and cooperatively with staff and leadership in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient; and,
• Other relevant duties as assigned.

Skills

Legal administration

Corporate governance

Labor relations

Communication

Attention to detail

Analytical thinking

Problem solving

Racial justice commitment

Tools

PowerPoint

MS Office

Job description

Part-Time Executive Legal Assistant to the General Counsel

Color Of Change is the nation's largest online racial justice organization. We help people respond effectively to injustice in the world around us. As a national online force driven by millions of members, we campaign on issues of criminal justice, economic justice, voter freedom, technology and AI, and culture change and work to move decision-makers in corporations and governments to create a more human and less hostile world for Black people in America. Visit www.colorofchange.org to learn more.

POSITION DESCRIPTION

Reporting directly to and working under the direction of the General Counsel, the Part-Time Executive Legal Assistant to the General Counsel will provide confidential administrative and paralegal support to the General Counsel and be a critical part of the organization’s Legal Team. This position supports the General Counsel and internal legal activities by processing litigation holds, coordinating communications, maintaining files and records, monitoring compliance with labor agreements and statutory and regulatory filings, preparing and processing documents, and scheduling meetings, travel, and related logistics in accordance with Color Of Change policies and procedures. The ideal candidate will possess superb organizational and communication skills; creative problem-solving skills; knowledge of legal procedures, process, concepts, and terminology; the ability to handle a multitude of tasks simultaneously; and the ability to adapt quickly to meet changing deadlines and priorities.

RESPONSIBILITIES

Primary responsibilities include:

• Organize and maintain legal matter files, board governance documents and correspondence, contract and other legal templates, internal policy documents and written protocols, and assist with the maintenance of personnel and labor relations files;
• Ensure efficient processing of litigation holds, discovery materials, legal correspondence and filings;
• Format and help prepare correspondence, memos, reports, and presentations;
• Assist in the preparation of materials and presentations to governing boards and staff, to include PPT presentations, training materials, resolutions, board minutes, charters, and other related materials;
• Monitor and track filings, registrations, and submissions necessary for nonprofit organizational compliance, governance, and corporate good standing;
• Identify and analyze relevant multistate and federal administrative, regulatory, and tax agency requirements and regulations;
• Provide confidential administrative support to the General Counsel and coordinate with the People & Culture Team on labor and employee relations matters, to include monitoring compliance with the collective bargaining agreement, assisting with handling grievances and developing grievance procedures, workplace investigations, and other matters related to the implementation of the organization’s labor-relations and employment policies and strategy;
• Independently use sound judgment and initiative to develop project timelines, anticipate organizational needs, prioritize assignments, meet deadlines, and perform complex administrative tasks;
• Coordinate travel arrangements, itineraries, meetings, and events, and prepare and submit related expense reimbursement requests in accordance with Color Of Change policies;
• Work collaboratively and cooperatively with staff and leadership in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient; and,
• Other relevant duties as assigned.

QUALIFICATIONS

• 4+ years of experience in a legal administrative support role to an attorney, preferably in a nonprofit or internal corporate setting.
• Demonstrated knowledge of legal terminology, concepts, forms, documents, practices, and procedures.
• Experience working with corporate governance boards, or the ability to demonstrate a working knowledge of corporate governance and compliance requirements.
• Experience working in a unionized environment, including familiarity with labor relations processes, union representation, and collective bargaining agreements is preferred.
• Proficiency in PowerPoint and other applications, and demonstrated ability to configure templates and workflows.
• Excellent written and verbal communication skills.
• High attention to detail and ability to manage multiple tasks efficiently and effectively.
• Strong analytical and problem-solving abilities.
• Demonstrated commitment to racial justice and equity.

MORE INFORMATION

• Location: Remote
• FLSA Status: Non-Exempt
• Employees Report to this Position: No
• Job Classification: Non-Bargaining Unit

COMPENSATION

This is a part-time, benefits-eligible position scheduled to work 25 hours per workweek. The selected candidate will have the flexibility to schedule their hours throughout the workweek in coordination with the General Counsel’s core work hours and time zone (Mountain Time). This position is non-exempt and compensated on an hourly basis at a rate of $28.00–$40.00 per hour depending on experience and qualifications. Color Of Change offers a competitive benefits package for eligible part-time employees.

WORKING ENVIRONMENT

Color Of Change (COC) operates under a remote office environment. You will collaborate with colleagues around the United States. This position requires working core hours on a laptop for most of the workday, and may require additional time as necessary to perform job duties and responsibilities. No special physical demands are required to perform the work.

Color Of Change is an equal opportunity employer and makes employment decisions based on merit and organizational resources and priorities.

Color Of Change prohibits discrimination based on race, color, age, sex, sexual orientation, familial status, religion, national origin, ancestry, marital status and registered domestic partner status, citizenship status, protected hairstyle or texture, military and veteran status, disability, protected medical condition, genetic information, political activity, or any other status protected by applicable law. Color Of Change also prohibits discrimination based on the perception that anyone has any of these characteristics, or is associated with a person who has or is perceived as having any of those characteristics.