Part-Time Executive Assistant

Panther Life Sciences; New York (NY); On-site; USD 30,000 - 47,000; Part time

Benefits offered by this job

Part-time role

Flexible hours around events

In-office NYC exposure

Job summary

Panther Life Sciences in New York City seeks a hands-on Part-Time Executive Assistant to support the CEO and our leadership team. You will manage calendars, arrange domestic/international travel, process expenses, and coordinate events, ensuring smooth office operations for a fast-growing biotech startup.

You'll work closely with our Executive Assistant to the CEO, providing proactive support, discretion with sensitive information, and flexibility around events.

Qualifications

• 2+ years of experience in an executive/administrative support role.

Responsibilities

• Schedule meetings and manage calendars for the executive team.

Skills

Executive support

Travel coordination

Event planning

Organizational skills

Communication

Time management

Discretion

Multitasking

Tools

Google Workspace

Microsoft Office

Job description

Panther: Better Health Is Skin Deep

Panther is unlocking the tremendous biological power of our skin, delivering efficacious, shelf-stable treatments directly to customers. Panther's precisely engineered smart microarray patches (SmartPatches) address a wide range of needs in Skin Health (cosmetics, medical aesthetics) and are designed to treat conditions in Systemic Health (infectious diseases, allergies, cancer, autoimmune diseases, metabolic disorders). Billions of people around the world lack access to effective treatment, and we will change this.

SmartPatches enable effective, tech-enabled customer experiences, and our AI platform provides valuable insights for improved patient outcomes and the development of even better treatments. SmartPatches are affordable to manufacture and distribute, and easy to apply, resulting in greater access and market expansion. Panther is developing clinically validated products, the first of which launches in 2027.

The Opportunity

Panther is growing quickly, and our executive team needs more hands to keep everything running smoothly. As our Part-Time Executive Assistant, you will work closely with our Executive Assistant to the CEO to manage scheduling, travel, expenses, and events for the executive team, and to keep our NYC office running well. This is a hands-on role at an early-stage biotech, where your work is visible every day and directly helps leadership focus on building the company.

The Impact You'll Make at Panther

What You Will Do

• Schedule meetings and manage calendars for members of the executive team, in coordination with the Executive Assistant to the CEO.

• Book and coordinate domestic and international travel, including flights, hotels, ground transportation, and itineraries.

• Process and reconcile expense reports, track receipts, and support office budget tracking.

• Plan and support company events, offsites, team meetups, and board and investor meetings, including venues, catering, and logistics.

• Provide office event support: set-up, guest check-in, materials, and clean-up.

• Help with office operations, including supplies, vendors, mail and packages, and visitor coordination.

• Support onboarding logistics for new hires, such as equipment, welcome materials, and first-day setup.

• Cover for the Executive Assistant to the CEO during busy periods and time off.

• Handle confidential information with discretion and professionalism.

• Anticipate needs and proactively flag and solve problems.

Qualifications

• 2+ years of experience as an executive assistant, administrative assistant, office coordinator, or similar role.

• Proven experience coordinating domestic and international travel and processing expenses.

• Experience planning or supporting events.

• Exceptional organizational and time management skills and strong attention to detail.

• Excellent verbal and written communication skills.

• Proficiency in Google Workspace and/or Microsoft Office; comfort learning new tools quickly.

• Ability to multitask and prioritize competing demands.

• Professional demeanor under pressure and discretion with sensitive information.

• Availability for occasional flexible hours around events.

Preferred Qualifications

• Experience supporting executives at a startup or fast-paced, high-growth company.

• Experience in Skincare, life sciences, biotech, or healthcare.

• Experience supporting board meetings or investor events.

Additional Info

• This is a part-time role with a guaranteed starting schedule of 20–25 hours per week. More hours are available when the business needs them, for example around events, board and investor meetings, and busy periods.

• You will support our CEO and work closely with our Executive Assistant to the CEO, who supports both the CEO and our Chairman.

Equal Opportunity Employer

Panther Life Sciences is an equal opportunity employer committed to building a diverse and inclusive workplace. We welcome applicants from all backgrounds and do not discriminate based on race, color, religion, gender, gender identity or expression, sexual orientation, pregnancy, marital or partnership status, age, national origin, citizenship, veteran or military status, disability, medical condition, genetic information, caregiver status, or any other characteristic protected by law.