Part-Time Executive Administrative Coordinator Location: PA-Philadelphia-19143 Hybrid - US Full[...]

Villagecarefamilyservices; Philadelphia (Philadelphia County); Hybrid; USD 10,000 - 60,000; Part time

Job summary

Village Care Family Services is looking for a Part-Time Executive Administrative Coordinator to assist the COO. This role involves managing communications, scheduling, and supporting community and family outreach in a supportive environment focused on early childhood development. Ideal for an organized, tech-savvy individual passionate about community work.

Benefits

Flexible schedule

Opportunity for advancement

Supportive and collaborative team environment

Mission-driven work

Qualifications

• Bachelor's degree in relevant fields is necessary.
• Experience in administrative support or communications roles preferred.
• Proficient with Google Workspace and Microsoft Office.

Responsibilities

• Draft and send communications to staff and families.
• Schedule appointments and manage digital records.
• Assist with HR tasks and program surveys.

Skills

Organizational Skills

Written Communication

Verbal Communication

Attention to Detail

Education

Bachelor’s Degree

Tools

Google Workspace

Microsoft Office

Canva

Job description

Benefits:

• Flexible schedule
• Opportunity for advancement

Benefits/Perks

• $20–25/hour, commensurate with experience
• Flexible, hybrid schedule
• Supportive and collaborative team environment
• Mission-driven work supporting families and young children
• Opportunities for growth within a small nonprofit organization
  
  

Job Summary

Village Care Family Services is seeking a Part-Time Executive Administrative Coordinator to support our Chief Operating Officer with internal operations, communication, and outreach. This is a high-impact, detail-oriented position ideal for someone who is organized, tech-savvy, and passionate about early childhood and community work. The ideal candidate will help coordinate internal systems, draft communications, manage basic marketing and scheduling tasks, and serve as a vital point of connection between families, staff, and leadership.

Responsibilities

• Draft and send email communications to staff and families
  
  
• Schedule appointments and meetings; track follow-ups and action items
  
  
• Maintain digital files, spreadsheets, contact lists, and cloud-based systems (Google Drive, Bublup)

• Draft and schedule newsletters and social media posts using Canva
  
  
• Track staff training completion and assist with simple HR-related tasks
  
  
• Organize program surveys, update onboarding materials, and help coordinate outreach events
  
  
• Support internal projects, light grant tasks, and assist with additional duties as assigned
  
  

Qualifications

• Bachelor’s degree required (public health, nonprofit management, education, or a related field preferred)
  
  
• Prior experience in administrative, communications, or program support roles
  
  
• Proficient in Google Workspace (Docs, Sheets, Forms), Microsoft Office, Excel and Canva
  
  
• Comfortable navigating Instagram and Facebook for professional use
  
  
• Excellent written and verbal communication skills with a warm and professional tone
  
  
• Highly organized and self-motivated, with the ability to manage multiple projects independently
  
  
• Experience working with families, nonprofits, or early childhood programs is a plus
  
  
• Personal laptop and internet access required
  
  

Flexible work from home options available.