Part Time Events Coordinator

Penn State University; University Park (TX); Hybrid; USD 21,000 - 30,000; Part time

Job summary

Penn State University’s Applied Research Laboratory (ARL) seeks a self-motivated, customer-focused team member to support career events, including virtual and hybrid locations, while coordinating logistics.

This hybrid role involves registering participants, managing event kits, maintaining inventory, updating the talent acquisition software Yello, and assisting the Talent Acquisition team throughout the recruitment process. Typical hours are 15-20 per week, with possible extra as needed.

Qualifications

• High School diploma or higher; 2+ years related experience.
• Proficiency with Microsoft Office (Outlook, Excel, Word).
• Ability to manage multiple projects and coordinate events.

Responsibilities

• Register, manage, assist, and participate in delivery of in-person and virtual career events.
• Register, manage, assist, and participate in delivery of college/university student events.
• Maintain inventory and order event supplies; obtain quotes and purchase materials.
• Act as point of contact, supporting updates and maintenance of Yello.
• Assist the ARL Talent Acquisition team in other areas of the recruiting process.

Skills

Microsoft Office

Event Planning

Time Management

Team Collaboration

Education

High School diploma or higher

Tools

Yello

Job description

JOB DESCRIPTION AND POSITION REQUIREMENTS

Your working location will be a hybrid of on-site/work from home, project-dependent, located in State College, PA. Typical working hours are Monday through Friday with flexibility, averaging 15-20 hours/week. Additional hours may be required prior to the fall and spring semesters.

We are seeking a self-motivated, positive, customer-focused, and quality conscious person to join our Human Resources (HR) team at the Applied Research Laboratory (ARL) at Penn State. In this role, you will be a key player in coordinating, organizing, and supporting career events, including virtual and hybrid locations.

ARL is an authorized DoD SkillBridge partner and welcomes all transitioning military members to apply.

You will:

• Register, manage, assist, and participate in the delivery of in-person and virtual professional career events, conferences, symposiums, and other events, including packing and unpacking event kits
• Register, manage, assist, and participate in the delivery of in-person and virtual college and university student career events, seminars, symposiums, and themed events, including packing and unpacking event kits
• Maintain inventory and order event supplies, ensuring ARL is fiscally conscious; research, obtain quotes, purchase, and/or recommend materials, equipment, and giveaways following ARL and Penn State policies and guidelines
• Act as point of contact, supporting updates and maintenance of ARL’s talent acquisition software, Yello
• Assist the ARL Talent Acquisition team in other areas of the recruiting and hiring process

Typical requirements include a High School diploma or higher; 2+ years related experience, or an equivalent combination of education and experience.

Required skills/experience areas include:

• Proficiency with Microsoft Office (Outlook, Excel, Word)
• Success in a collaborative environment, where various forms of communication and organizational skills were crucial to be effective
• Demonstrated ability to work through/troubleshoot difficult problems, using proper steps to define and formulate ideas to reach a solution
• Past experience successfully handling multiple projects

Preferred skills/experience areas include:

• Career event planning practices and timeline management

ARL’s purpose is to research and develop innovative solutions to challenging scientific, engineering, and technology problems in support of the Navy, the Intel Community (IC), and other federal government customers.

FOR FURTHER INFORMATION on ARL, visit our website at www.arl.psu.edu .

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

Notice regarding employment at the Applied Research Laboratory (ARL):Employees must be eligible to obtain a government security clearance, participate in the ARL drug testing program, and comply with electronic and physical monitoring requirements applicable to federal contractors. ARL operates in a secure information environment involving Unclassified, Controlled Unclassified Information (CUI), and Classified information. Personal electronic devices brought onsite must be registered and may be restricted from certain areas. You must be a U.S. citizen to apply.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.