Part-Time - Event Group Assistant

Reagan Foundation; Simi Valley (CA); On-site; USD 21,000 - 30,000; Part time

Benefits offered by this job

Paid Time Off (PTO)

Job summary

Ronald Reagan Presidential Foundation & Institute (RRPFI) seeks a part-time Event Group Assistant to support the Event Services and Operations Department in our Simi Valley campus. The role includes general administrative duties, phone management, mail handling, and database work in Salesforce and Excel.

Occasional evenings, weekends, and holidays may be required to support Foundation events. Applicants should have a high school diploma, prior office experience, excellent communication, and

Qualifications

• High school diploma or equivalent required.
• Previous office or administrative experience required.
• Excellent interpersonal, customer service, and active listening skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office applications (Outlook, Word, Excel) and the ability to learn internal databases.
• Strong organizational skills with attention to detail and accuracy.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Professional demeanor and customer service orientation.

Responsibilities

• Provide general administrative and clerical support to the Event Services and Operations Department.
• Manage incoming phone calls, screen and route calls; ensure messages are distributed.
• Check voicemail regularly and convey messages to team members.
• Handle facility rental event information requests.
• Assist with inbound/outbound mail and packages.
• Database entry and invoicing using Salesforce and Excel.
• Prepare event materials, registration documents, signage, and supplies for meetings and on-site events.
• Support event day operations and special projects as assigned.

Skills

Customer service

Communication

Time management

Organization

Problem solving

Education

High school diploma or equivalent

Tools

Microsoft Office

Salesforce

Job description

Ronald Reagan Presidential Foundation & Institute:

The Ronald Reagan Presidential Foundation and Institute (RRPFI) is the sole nonprofit organization created by President Reagan charged with advancing his legacy and principles – individual liberty, economic opportunity, freedom and democracy, peace through strength, and national pride.

A globally recognized nonpartisan organization based in Simi Valley, CA, with a leadingpolicy institute in Washington, DC, RRPFI delivers impactful public affairs programming, policy convenings and projects of national and international significance, scholarly initiatives, and distinctive educational programming shaping the perspectives of middle, high school, and college students.

In addition, RRPFI sustains the Ronald Reagan Presidential Library and Museum, the largest and most visited presidential library.A leading cultural institution, RRPFI houses a remarkable 125,000 square foot museum with unique historical pieces that tells the story of Ronald Reagan’s life, presidency, and enduring impact, and hosts world-class special exhibitions. More information is available at www.reaganfoundation.org .

With views all the way to the Pacific Ocean and an hour from Los Angeles International Airport, RRPFI’s Simi Valley campus sits on 400 acres atop a hill, serves as the final resting place of America’s 40th President and former First Lady Nancy Reagan, displays a chunk of the Berlin Wall, and houses (among other remarkable displayed hardware) the plane President Reagan flew on as Air Force One to 26 countries. Also onsite are the Reagan Center for Public Affairs, the Presidential Learning Center, the Air Force One Pavilion, and the Reagan Leadership Center.

Job Requirements:

The RRPFI seeks a part-time Event Group Assistant working approximately 24-25 hours per week performing a wide range of office functions.

Duties and Responsibilities

• Provide general administrative and clerical support to the Event Services and Operations Department
• Manage incoming phone calls, screen and route calls appropriately, and ensure messages are accurately received and distributed.
• Check voicemail regularly and communicate messages to the appropriate team members.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Basic office duties include photocopying and filing
• Handle phone requests for facility rental event information
• Assist with incoming/outgoing mail, including UPS and FedEx
• Database entry and invoicing using Salesforce and Excel
• Errands to drop off/pick up material, mail, etc.
• Special projects, i.e. Internet research, marketing calls, creation/maintenance of spreadsheets in Excel
• Provide event-day administrative and operational support as assigned.
• Prepare event materials, registration documents, signage, and supplies for meetings and on-site events.
• Expectation to work Foundation events, including in the evenings, on weekends and holidays
• Perform other duties and special projects assigned to support the successful operation of the Event Group.

Qualifications

High school diploma or equivalent required.

Previous office or administrative experience required.

Excellent interpersonal, customer service, and active listening skills.

Strong written and verbal communication skills, with the ability to communicate professionally with clients, vendors, staff, and visitors.

Proficiency in Microsoft Office applications, including Outlook, Word, and Excel, and the ability to learn internal databases and software systems.

Knowledge of standard office equipment and general clerical and administrative procedures, including filing, data entry, and recordkeeping.

Strong organizational skills with exceptional attention to detail and a high degree of accuracy.

Ability to manage multiple priorities, meet deadlines, and work efficiently in a fast-paced environment.

Strong time management skills, flexibility, and adaptability when responding to changing schedules and departmental needs.

Professional demeanor and a strong customer service orientation.

Ability to work independently, exercise initiative, and collaborate effectively in a team environment.

Sound judgment, problem-solving skills, integrity, and the ability to maintain confidentiality.

Ability to remain calm and professional under pressure, including during live events and unexpected operational changes.

Availability to work special events, including occasional evenings, weekends, and holidays, as business needs require.

Current, valid driver’s license, if driving is an essential function of the position.

Ability to stand and walk for extended periods and assist with event setup, breakdown, and other physical tasks, including lifting up to 20 pounds and pushing equipment or materials weighing up to 75 pounds.

Previous event planning, hospitality, administrative event support, or customer service experience preferred; direct event experience is a plus.

Salary and Benefits

This is a non-exempt regular part-time position, located at The Ronald Reagan Presidential Foundation & Institute in Simi Valley, California

This position will be compensated on an hourly basis and will be eligible for overtime; hourly rate will be commensurate with experience

This position offers Paid Time Off (PTO) benefits based on hours accrued per pay period and years of service

Work Environment/Physical Demands

The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Work is done in an office environment and may involve errands around the property. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The Ronald Reagan Presidential Foundation and Institute is an Equal Opportunity Employer.