Part-Time DPS Coordinator - HB0001

Jimmy Jazz; New York (NY); On-site; USD 34,000 - 49,000; Part time

Job summary

Pace University is seeking a part-time Program Coordinator to manage daily operations of the doctoral program and serve as the liaison among faculty, students, alumni, applicants, prospects, and staff. Responsibilities span resources/technology, procedures, and program administration.

The role includes overseeing exams, seminar days, and dissertation processes, with a strong emphasis on documentation, scheduling, and campus logistics on site in New York.

Qualifications

• Proficient in MS Office and internet applications.
• Excellent written and oral communication, interpersonal and organizational skills.
• Prior university/administrative experience preferred.

Responsibilities

• Serve as the initial contact for inquiries and log communications.
• Coordinate applications, collect transcripts and fees, and maintain biographical files.
• Schedule interviews and assist in acceptance decisions with the director.
• Oversee exam cycles, manage testing environment, and file final evaluation sheets.
• Coordinate committee appointments and dissertation defense logistics.
• Manage monthly on-site seminars, including catering and room logistics.

Skills

MS Office

Detail-oriented

Excellent written/oral communication

Tools

Respondus

Job description

• Location New York, NY, 10038,United States
• Base Pay $30.00 - $30.00 / Hour
• Employee Type PT Staff

Description

The part-time Program Coordinator is responsible for managing the daily operations of the doctoral program and serving as the primary liaison for its various constituents, including faculty, students, alumni, applicants, prospects, and university staff. The administrative tasks required to successfully manage the position are divided into three core domains: resources/technology, university procedures, and program-specific administration.

Position Duties

• Serving as the initial point of contact for inquiries. The part-time coordinator must log communication details into the applicant database, guide prospects through Application Parts A and B, collect supplementary items (resumes, $75 fees, official transcripts, and recommendations), and maintain biographical files.
• Reviewing completed applications, coordinating interview schedules on the director's calendar, evaluating candidates alongside the director, and formally processing acceptance or rejection decisions.
• Facilitating student course registrations, manually overriding Banner restrictions when necessary, tracking students maintaining matriculation ($250 fee), and verifying that student files contain all mandated documentation.
• Administering the written and oral exam cycles twice a year (January and September). Tasks include ordering exam rooms eight weeks out, collecting faculty questions, managing the secure testing software environment (Respondus), monitoring students during the 4-to-6-hour written tests, audio-recording the 2.5-hour oral components, and filing final evaluation sheets.
• Creating committee appointment paperwork and scheduling two formal presentation meetings (Proposal Approval and Dissertation Defense) by tracking calendar availability across five distinct committee members.
• Filing Independent Contractor and Vendor Request forms to process honoraria payments for committee members. Additionally, the coordinator reviews student folders for graduation clearance and coordinates the delivery of finalized dissertations to the university library for binding.
• Managing the monthly on-campus seminar days where students attend full-day classes. The part-time coordinator books the entire 15th floor of 163 William Street, manages catering and counts with the Downtown Conference Center, submits help desk tickets for media equipment, and ensures building security unlocks the facilities.
• Partnering with the program director to review, correct, and distribute upcoming semester course schedules with the office of academic scheduling and department chairs.
• Tracking the department budget utilizing university systems to process purchase orders, handle document services (copying, printing, secure shredding), and oversee office supply replenishment via eProcurement.
• Performs other such duties as may be assigned from time to time.

Supervision Exercied

Training and overseeing graduate and student assistants who perform routine clerical tasks.

Work Hours

Exact hours to be determined with supervisor; generally up to 20 hours per week.

Requirements

• Must be proficient in MS Office, internet applications, detail-oriented, and able to handle multiple projects in a fast-paced environment.
• Excellent written and oral communication, interpersonal, and organizational skills are essential.
• Prior work experience in a University and/or administrative position preferred.

Summary

About the Institution

Ranked in the top 9% of private US colleges that provide the best return on tuition investment, Pace University transforms the lives of its diverse students—academically, professionally, and socioeconomically. Currently, the University enrolls more than 13,000 students in more than 150 bachelor’s, master’s, and doctoral programs. Pace University is at the forefront of creating opportunity. Through the convergence of strong academics, experiential learning, and dedicated advising, Pace University empowers its students and positively impacts its communities.

Benefits Offered

Pace University provides a competitive benefit program designed to offer the following:

• Medical, vision and dental insurance for preventive care or diagnostic and surgical procedures as well as an incentivized medical plan waiver option for those who choose not to participate (FT Employees).
• Income protection in the event an employee is not actively at work, due to illness (FT Employees).
• 403B investment opportunity to save toward financial security in retirement (PT and FT Employees).
• Programs and services that assist in balancing work and personal life (PT and FT Employees).
• Educational opportunities for the employee and eligible members of their family to pursue a degree at Pace or another higher education institution (PT and FT Employees).
• Opportunity for faculty and staff to participate in Pace’s award-winning health and wellness program, Pace Yourself to Wellness , which is designed to inspire employees to engage in healthy habits while optimizing health care resources (PT and FT Employees).
• Discount purchase plans for everything from entertainment, shopping and travel (PT and FT Employees).

AA/EEO Statement

Pace University is committed to achieving full equal opportunity in all aspects of University life. Pursuant to this commitment, the University does not discriminate on the basis of actual or perceived sex, gender or gender identity; race; color; national origin; religion; creed; age; disability; citizenship; marital or domestic partnership status; sexual orientation or affectional status; genetic predisposition or carrier status; military or veteran status; status as a victim of domestic violence, sex offenses or stalking; or any other characteristic protected by law federal, state or local law, rule or regulation.

Annual Security Report Notice

Pace is committed to ensuring the safety and security of the students, faculty, staff and visitors to the University. In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the University’s Safety and Security department publishes an Annual Security and Fire Safety Report, which can be accessed here . The report contains information on security policies as well as crime and fire statistics for the University.

Additional Information

• Compensation Type Hourly
• Salary Range $30.00-$30.00/hr
• Work Mode On Site
• Department Name Office of the Dean, Lubin School of Business