Part-time Customer Service Representative

Humane Fort Wayne; Fort Wayne (IN); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

401(k) matching

Employee discounts

Paid time off

Job summary

Humane Fort Wayne is seeking a compassionate Client Services Representative to support clinic and shelter operations. You will be the first contact for clients, helping create a positive, informative experience for both people and their pets.

In this role, you will handle administrative tasks, educate clients on basic veterinary topics, and coordinate appointments while maintaining records and ensuring a friendly, professional environment at the front desk.

Qualifications

• High school diploma required.
• Previous administrative or customer service experience preferred.
• Strong communication and multitasking skills are essential.
• Comfort with computers (MS Office, email, and new systems).
• Ability to follow and clearly explain instructions.
• Positive, empathetic, and team-oriented approach.

Responsibilities

• Answer calls, emails, and messages with professionalism and care.
• Schedule wellness visits, spay/neuter appointments, and adoption meetings.
• Provide accurate information and guide clients to the right resources.
• Maintain accurate records across multiple systems.
• Support reporting and documentation tasks.
• Deliver a welcoming, high-quality front desk experience.
• Process payments and complete daily cash reconciliation.
• Communicate policies, procedures, and required protocols clearly.

Skills

Driver's license

Customer service experience

Strong communication

Multitasking

Computer skills

Ability to follow instructions

Team-oriented

Education

High school diploma

Tools

Microsoft Office

Clinic software

Email tools

Job description

Benefits:

• 401(k) matching
• Employee discounts
• Paid time off

We’re looking for a compassionate, detail-oriented Client Services Representative to support our clinic and shelter operations. In this role, you’ll be the first point of contact for our clients—helping create a positive, informative, and supportive experience for both people and their pets.

What You’ll Do

Administrative Support & Client Communication

• Answer calls, emails, and messages with professionalism and care
• Schedule wellness visits, spay/neuter appointments, and adoption meetings
• Provide accurate information and guide clients to the right resources
• Maintain accurate records across multiple systems
• Support reporting and documentation tasks
• Deliver a welcoming, high-quality front desk experience
• Process payments and complete daily cash reconciliation
• Communicate policies, procedures, and required protocols clearly

Client Education & Advocacy

• Explain basic veterinary topics such as vaccines, preventative care, and medications
• Accurately relay instructions from veterinary staff
• Collect medical and behavioral histories from pet owners
• Support and promote our mission of pet retention, spay/neuter, and wellness care

Clinic Support

• Assist with patient intake and check-in processes
• Learn and use clinic software systems
• Provide preventative care products (flea/tick, heartworm) as appropriate
• Communicate patient updates or concerns to veterinary teams
• Review discharge instructions and answer client questions

Patient Care (Client-Facing)

• Gather detailed intake information for each visit
• Review aftercare and post-operative instructions with clients
• Communicate potential risks or follow-up needs as directed
• Coordinate with care teams on services, updates, and billing

Animal Handling (Minimal)

• Recognize basic animal behavior and body language
• Handle animals safely within your comfort level
• Ask for assistance when needed

Environment Care

• Keep reception and lobby areas clean, organized, and welcoming
• Restock supplies and maintain a professional front desk environment

What You Bring

• High school diploma (or equivalent) and valid driver’s license
• Previous administrative or customer service experience
• Strong communication and multitasking skills
• Comfort working with computers (Microsoft Office, email, and new systems)
• Ability to follow and clearly explain instructions
• Positive, empathetic, and team-oriented approach