Part-Time Coordinator (.25 FTE)

University of St. Thomas; Saint Paul (MN); On-site; USD 25,000 - 30,000; Part time

Benefits offered by this job

Tuition Remission

Generous Retirement Contributions

Comprehensive Health Coverage

Fully Paid Insurance

Paid Parental Leave

Job summary

The University of St. Thomas invites qualified candidates to apply for a part-time Coordinator I position within the Risk Management & Insurance department. We anticipate this position to have an FTE of .25 or 10 hours per week.

Responsibilities include administrative support for the RM&I program, advisory board coordination, budget monitoring, website updates, and event planning. A High School diploma and two years of administrative experience are required; higher education experience is

Qualifications

• Minimum: High School diploma or the equivalent.
• Minimum: Two years of administrative support experience.
• Preferred: Prior experience in a higher education setting.

Responsibilities

• Maintain calendar and schedule meetings.
• Create correspondence - letters and emails.
• Maintain and manage record-keeping systems of the program.
• Respond to program inquiries.
• Order office supplies and equipment.
• Make travel arrangements for the director and students to attend RM&I events.
• Coordinate advisory board meetings and minutes.
• Coordinate executive committee meetings and minutes.
• Coordinate subcommittee meetings.
• Coordinate scheduling of meetings with prospective board members.
• Update board charter and contact directory.
• Coordinate board appointments and tracking.
• Monitor and approve requisitions and supervise RM&I budget.
• Monitor Wells One for the director.
• Maintain program website and create materials.
• Reservations and catering orders, publicity, and speaker arrangements.

Skills

Administrative support

Office management

Calendar management

Communication

Education

High School diploma or equivalent

Job description

OVERVIEW

The University of St. Thomas invites qualified candidates to apply for a part-time Coordinator I position within the department for Risk Management & Insurance. We anticipate this position to have a full-time equivalency (FTE) of .25 or 10 hours per week.

The University of St. Thomas embraces belonging and equal opportunity for all. Our convictions of dignity, diversity and personal attention call us to embody and champion an inclusive environment. The University is an Equal Employment Opportunity Employer (EEO). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, status as a protected veteran, or other protected characteristic. This commitment to inclusion and equal opportunity is consistent with our mission: Inspired by Catholic intellectual tradition, the University of St. Thomas educates students to be morally responsible leaders who think critically, act wisely, and work skillfully to advance the common good. A successful candidate will possess a commitment to the ideals of this mission.

JOIN OUR COMMUNITY

• Tuition Remissionfor employees, spouses, and dependents
• Generous Retirement Contributionsto support your future
• Comprehensive Health Coverageincluding medical, dental, and vision
• Fully Paid Insurance: disability, life, and AD&D
• Paid Parental Leaveto support growing families

Pay Range: $18.00 to $22.00/hr

The University of St. Thomas has provided a salary range that represents its good faith estimate of what the University may pay for the position at the time of posting. The specific salary offered will be determined based on factors such as the qualifications of the selected candidate, departmental budget, internal salary equity considerations, and available market information.

ESSENTIAL FUNCTIONS

Administrative Support for the RM&I program

• Maintain calendar and schedule meetings
• Create correspondence - letters, and emails
• Maintain and manage record-keeping systems of the program
• Respond to program inquiries
• Order office supplies and equipment
• Make travel arrangements for the director and students to attend RM&I events

Advisory Board Support

• Board meetings - coordinate schedules, arrange space, catering, Zoom, gather agenda items and other meeting materials, minutes
• Executive Committee meetings - coordinate schedules, arrange space, Zoom, gather agenda items, minutes
• Coordinate subcommittee meetings throughout the year
• Coordinate the scheduling of meetings with potential new board members, letters to incoming and reappointed board members, including sending other materials
• Board charter – update as needed, including board contact directory
• Coordinate board appointments and tracking

Budget support

• Monitor and approve requisitions
• Monitor and supervise the RM&I budget
• Monitor and reconcile the director’s Wells One

Website and communication support

• Maintain information on the program website
• Create program materials

Event support

• Reservations and catering orders
• Communication and publicity
• Speaker arrangements and honoraria

QUALIFICATIONS

Minimum Qualifications

• High School diploma or the equivalent
• Two years of administrative support experience (office management, working with students)

Preferred Qualifications

• Prior experience in a higher education setting

In light of its commitment to create and maintain a safe learning and working environment, employment with the University of St. Thomas requires consent and successful completion of a background screening.

Official job posting is available at www.stthomas.edu/jobs.