Part-Time Controller

Duffy Group, Inc; Arizona; Hybrid; USD 90,000 - 120,000; Full time

Job summary

Duffy Group, Inc. is looking for a Controller in Arizona to lead their accounting operations and contribute to the business strategy. The successful candidate will manage day-to-day financial activities including preparing financial reports, overseeing payroll, and ensuring accurate billing practices.

With 10+ years of experience required, this role is crucial for maintaining Duffy Group's financial health while promoting a work-life balance through a flexible work-from-home policy.

Qualifications

• Proven ability to handle day-to-day accounting and finance operations.
• Willingness to provide strategic insights to the organization.
• Working knowledge of federal and state tax regulations preferred.

Responsibilities

• Handle all accounting and finance activities in a timely manner.
• Prepare and analyze financial reports.
• Monitor cash flow and ensure adequate cash reserves.

Skills

10+ years of accounting experience

Extensive experience with QuickBooks

Professional accounting certification (CPA/CA)

Working knowledge of GAAP

Experience with CRM/billing systems

Education

Bachelor’s degree in accounting, finance or related field

Job description

Duffy Group, Inc. is changing the face of executive recruitment with a highly effective alternative to retained and contingent search. Recruitment Research helps hiring managers precisely and successfully target the people who are the best match for a company’s open positions. The model has been so successful that Duffy Group’s CEO was tapped to write a book on the topic, Revolutionizing Recruitment, a best seller on Amazon.com.

Position Description

The Controller will have a day-to-day, ongoing impact on Duffy Group’s business operations, helping us to analyze, strategize, and improve our financial position. This accounting and finance professional will understand current accounting practices, be adept in QuickBooks as well as CRM/billing/payroll software, and be able to both contribute to the business strategy as well as be hands on in all aspects of finance and accounting. The Controller will handle all accounting activity and work with an outside CPA on tax preparation. As a member of senior leadership, the Controller will be comfortable in a leadership role that requires clear and effective communication skills.

Responsibilities

• Handle all accounting and finance activities in a timely and accurate manner including:
• Prepare, issue and analyze monthly, quarterly and annual financial reports, highlighting issues to be addressed and projecting annual results
• Prepare the annual budget and monitor performance versus financial goals
• Ensure customer billings are accurate and sent on a timely basis
• Monitor collections and ensure timely collection of accounts
• Monitor cash flow/balances and ensure adequate cash reserves
• Bank reconciliations
• Process accounts payable, including independent contractors and the preparation of 1099s
• Review and process expense reports
• Payroll oversite and processing coordination with third party payroll firm, including 401K administration, preparation of W-2s, etc.
• Bonus calculation and processing
• Work with the President and senior leadership to advise on long‑term business and financial planning
• Work closely with Tax CPA to ensure accurate and timely tax filings and to determine strategies to minimize tax liabilities
• Manage banking and corporate credit card relationships
• Oversee the 401k and cafeteria plans
• Prepare 401k information and census for Form 5500
• Document and optimize all accounting and finance procedures and processes
• Insurance
• Ensure all business‑related insurances are in place. Respond to insurance companies’ inquiries
• Monitor benefit payroll deductions for medical (HSA and FSA), dental, and vision plans

Requirements

• Live in Arizona
• Bachelor’s degree in accounting, finance or related field
• 10+ years of proven accounting experience
• Professional accounting certification, including CPA, CGA, or CA preferred
• Working knowledge of generally accepted accounting practices (GAAP)
• Extensive experience with QuickBooks required
• Experience with CRM/billing systems and ability to integrate those systems with QuickBooks strongly preferred
• Experience overseeing and processing payroll
• Proven ability and willingness to be heavily in day‑to‑day accounting and finance operations while providing strategic insights to the organization
• Working knowledge of federal, state, and tax compliance regulations and reporting preferred

Why consider the opportunity

• One of Duffy Group's core values is to promote work‑life balance. Our work from home program gives our team members the flexibility of managing their day‑to‑day activities, with home office support that offers the tools to conduct day‑to‑day operations. A result of this benefit is increased productivity, team member satisfaction, and retention.

Duffy Group's Core Values

• Integrity guides our every move
• We build enduring relationships through compassion, collaboration, and flexibility
• We are good stewards of our clients' recruiting dollars
• Innovation and a sense of urgency keep us ahead in the recruiting game
• We promote work‑life harmony and a psychologically safe workplace
• We foster a diverse, equitable, and inclusive environment

Equal Opportunity Employer

Duffy Group's policy is to consider all applicants for employment based on their qualifications related to the job without regard to race, color, religion, sex, age, national origin, disability, sexual orientation, gender identity or expression, or any other category protected by applicable law. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.