Part Time College & Career Advisor

College-Now-Greater-Cleveland; Cleveland (OH); Hybrid; USD 28,000 - 33,000; Part time

Job summary

College Now is seeking a Site Coordinator for Access Programs and Services in Cleveland, OH. The role is part-time, non-exempt, with 12–20 hours weekly, mainly afternoons, and some remote planning hours.

Hybrid work rotates between program sites and remote work, reporting to the Manager of Access Programs and Services. The position focuses on coordinating comprehensive programming for federally funded initiatives, guiding students in grades 6–12, and ensuring compliance and data reporting.

Qualifications

• Bachelor's degree preferred, or working toward a post-secondary degree.
• Strong organizational and communication skills essential.
• Ability to work autonomously and in a team with a collaborative focus.
• Proficiency in Microsoft Office 365 applications (Outlook, Word, Excel, Teams).
• Experience coordinating programs and handling data input and reporting.

Responsibilities

• Provide group and individual services to students at assigned schools or sites.
• Advise on college entrance exams and test prep resources; assist with registrations and waivers.
• Assist with FAFSA/CSS Profile and financial aid processes.
• Plan campus trips to expose students to colleges and employers; act as chaperone.
• Maintain accurate data in student information databases; ensure confidentiality.

Skills

Organization

Multi-tasking

Attention to detail

Communication skills

Autonomy

Teamwork

Judgement

Adaptability

Transportation

Education

Bachelor's degree preferred

Tools

Microsoft Office 365

Zoom

Google Meet

GoToMeeting

Job description

Job Details

Job Location: College Now - Cleveland, OH 44113

Position Type: Part Time

Education Level: Bachelor's degree preferred

An established leader in the Northeast Ohio civic landscape, College Now has been changing the lives of students in our region since 1967. We do this by providing college and career access advising, financial aid counseling, and scholarship and retention services to students from middle school through adulthood. An individual filling this position can expect to have an impact on Northeast Ohio students and families.

When you work for College Now, you are part of an innovative and visionary team, committed to College Now's mission, vision, and values as we are committed to creating a collaborative workplace for team members. Offering superior benefits, ample opportunities for professional growth and development, and the chance to make an impact on the community, College Now is where careers are made and grown.

Position Title: Site Coordinator, Access Programs and Services

Status: Part-Time, Non-Exempt

Standard Hours: 12-20 hours per week (running program Mondays-Thursdays from 3:00pm-6:00pm with additional remote hours for planning and data input)

Location: Hybrid- rotating between program site and remote work

Reports To: Manager of Access Programs and Services

Starting Salary: $20.67-$24 hourly dependent on relevant experience

Assigned to: Access Programs and Services Department

Position Summary

The Site Coordinator helps students aspire to, prepare for, enroll in, and find resources to pay for postsecondary education. This is mainly accomplished through coordinating comprehensive programming associated with federally funded programs and meeting compliance and reporting requirements. Programs and services are implemented via classroom workshops, group sessions, individual student meetings, parent/guardian meetings, and after-school programming. The Access Site Coordinator will work with students in grades that can range between 6 - 12.

Essential Functions

• Provide group and individual services to students in all assigned schools or sites. These services may include:
  • Assisting students with discerning career and college goals by providing information regarding educational options beyond high school, including institutional choice, career options, admissions and financial aid.
  • Advising students about college entrance exams (including ACT, SAT, SAT subject tests) and test preparation resources; assisting students with test registration forms and providing fee waivers. Provide entrance exam preparation.
  • Supplying students with admission and financial aid applications; providing waivers, where appropriate, for application fees and tuition/housing deposits.
  • Guiding students through the financial aid process, including assistance with the FAFSA and CSS Profile, advocating for those with special circumstances, reviewing the SAR, interpreting college financial aid award letters, assisting with verification and helping students with any other necessary paperwork.
  • Promoting scholarship opportunities and encouraging students to research and apply for applicable scholarships and awards.
• Recommend qualified high school seniors for College Now scholarships, collect required documentation, and enter appropriate information in a web-based student database.
• Plan multiple day trips to expose students to colleges, universities, and businesses; attend the trips as a chaperone.
• Attend all advisor training and meetings.
• Provide support for various College Now events and functions as requested or assigned.
• Track all services by accurately entering demographic information, contacts, and notes in a student information database.
• Adhere to strict confidentiality in student record keeping.
• Be knowledgeable of program grant guidelines.

Qualifications

Must-Have Skills:

• High level organizational skills and able to multi-task in a busy environment.
• Must be oriented to meeting goals and due dates.
• Must be detail-oriented.
• Professional oral and written communication skills.
• The individual must be able to work autonomously and in a team environment with a collaborative focus; and as a support to administrative and financial functions.
• Must demonstrate excellent judgement.
• Adaptable to changing priorities, changes in schedules due to grant, schedule, or school changes.
• Must be able to provide own transportation to site.
• Must be able to carry up to 10 pounds daily, consisting of a laptop computer, printer, and advising materials.
• Must have reliable transportation to be able to go to multiple sites or locations.

Must-Have Technical Skills

• Proficient in Microsoft Office 365 Applications (Outlook, One Drive, Word, Excel, Teams, OneNote, PowerPoint).
• Ability to support meeting facilitation and run meetings, when necessary, on various virtual meeting tools such as Zoom, Google Meet, and GoToMeeting.
• Ability to enter data on advising services, run reports, and monitor services offered to students.

Previous Work Experience

• Preferred experience working with adolescents, and strong communication and interpersonal skills.
• Ideally, teaching or tutoring experience within schools or organizations that support schools are a plus but not required.
• Fluency in Spanish is a plus for some location assignments but is not required.
• Must be able to work autonomously and in a team environment with a collaborative focus.

Education Requirements

• Bachelor's degree is preferred, but working towards a post-secondary degree (i.e. current college students) is acceptable.

"Nothing in this position description restricts management's right to assign or reassign duties and responsibilities to this job at any time."