Part-Time Circuit Court Clerk - Albany County

Wyoming Judicial Branch; New York (NY); On-site; USD 28,000 - 34,000; Part time

Job summary

ClayHR Inc. is sourcing a Part-Time Circuit Court Clerk for Albany County, Wyoming. The role supports the court by preparing and processing documents, managing case data, and assisting with financial records.

The position is 32 hours per week and requires excellent communication, organization, and clerical skills. The clerk will use the case management system, schedule deadlines, balance receipts, and provide courteous service to litigants and court staff while maintaining confidentiality and

Qualifications

• High school diploma or equivalent required.
• Administrative or clerical experience preferred.
• Ability to use case management systems and maintain accurate records.

Responsibilities

• Provide customer service to pro se litigants and give procedural information.
• Use the case management system to track, docket, and file cases.
• Process, maintain, and distribute court documents and files.
• Prepare notices, orders, and mailings; balance daily receipts.
• Schedule deadlines and ensure procedural compliance; assist with deposits.
• Calendar court dates and notify parties of proceedings.
• Take notes, operate court recording system, and file records.
• Redact confidential information and verify access requests.

Skills

Communication skills

Planning

Organization

Clerical work

Data entry

Education

High school diploma or equivalent

Job description

Position: Part-Time Circuit Court Clerk - Albany County ID: 00385

The Albany County Circuit Court located in Laramie, Wyoming, seeks to hire a part-time Clerk to prepare and process court documents, perform judicial procedures, and work with the court case management system. This position assists with the accounting and financial records of the court. The Court is seeking professional candidates possessing a combination of strong communication, planning, organizational scheduling, clerical, and data entry skills. This position is part-time for 32 hours per week.

Information about the Court and Community
The Albany County Circuit Court presides over misdemeanor, small claims, civil, forcible entry, and detainer cases as well as issues protection orders. The Court is located in Laramie, Wyoming. Nestled in a wide open valley between the Snowy Range and Vedauwoo Recreation Area, Laramie is a blend of rugged adventure and vibrant culture. As the home to the University of Wyoming, Laramie features a unique mix of outdoor thrills, rich energy, a historic downtown with a thriving arts and dining scene, excellent family-friendly amenities, and a welcoming community where work-life balance comes naturally.

Information about the Benefits Package
In addition to an annual salary, employees of the Wyoming Judicial Branch receive a generous benefits package to include the State of Wyoming retirement pension plan and 457 Deferred Comp plan; affordable health insurance package including health, dental, life, vision, disability insurance, ambulance coverage, and Employee Assistance Program; paid annual, sick and holiday leave, and much more.

ESSENTIAL FUNCTIONS:This position involves a variety of complex work duties for the purpose of managing all aspects of the Circuit Court. Work is performed under the general supervision of the Chief Clerk. Strict confidentiality is required. Essential functions of this position include the following:

Customer Service

• Provides customer service with a high volume of pro se litigants by providing general procedural information without giving legal advice either in person or on the phone.
• Maintain a professional and courteous demeanor when interacting with individuals in person, over the phone, or via email.
• Address and resolve issues and concerns raised by customers in a timely and effective manner.

Case Management

• Uses the case management system to track cases as follows:
  • Open cases – determine case type, cause of action, and assess and receipt filing fee if required.
  • Docket cases – review documents and determine appropriate event codes, enter data, scan documents, and link related scanned images.
  • Case dispositions – determine and enter closing events, disposition type, and judgment details.
• Processes, maintains, and distributes documents, files, and case materials such as bench warrants, petitions to revoke, subpoenas, and appeals.
• Prepares, proofreads, edits, and mails out documents such as notices and final orders.
• Schedules and tracks deadlines to move cases forward and meet procedural requirements.
• Collects fees, fines, bond money, garnishments, and restitution. Applies credits to appropriate cases and issues receipts.
• Balance cash drawers by payment type and ensure accuracy in the case management system.
• May prepare end-of-day reports and balance daily receipts to reports. May prepare deposits and ensure that they are taken to the bank daily. May disburse monies according to established procedures. May assist in end-of-month procedures as requested.

Courtroom Support

• Calendars court dates and confirms court arrangements; notifies interested and concerned individuals regarding court proceedings.
• Takes understandable and legible notes of all court proceedings; operates automated court recording system and assures proceedings are recorded with minimal defects.
• Performs follow-up work after court sessions; distributes judicial orders; posts information generated during court sessions to case files; prepares and routes copies, certified, if necessary, and maintains payment schedules.
• May issue jury summons; maintain list and process payments to jurors; and send copies of questionnaires to appropriate counsel.

Recordkeeping

• Assists in the preparation of files for storage and any other duty assigned.
• Verifies legitimacy of requests for access to court information, ensuring that confidential information is redacted from the public file.
• Prepares record checks by searching indexes and/or documents to obtain and verify information.
• Efficiently collects, opens, sorts, distributes, and/or sends postal mail, email, or other information. May be responsible for court correspondence.

Performs other related duties as assigned by the Circuit Court Chief Clerk, Deputy, or Judge.

Requirements

Minimum Qualifications

• Education:High school diploma or equivalent
• Work Experience:One (1) or more years of administrative assistant or clerical work experience.

PHYSICAL WORKING CONDITIONS:
This position requires mobility to work in a typical office setting. The applicant must have the ability to:

• Use standard office equipment.
• Frequently stand and walk short distances.
• Read printed materials and computer screens.
• Communicate in person or over the phone.
• Ability to attend work on a regular basis, including arriving at work on time.
• Ability to lift, up to 25 pounds.
• Occasional evenings and weekends may be required.
• Occasional travel.

KNOWLEDGE, SKILLS, & ABILITIES:

This position requires an ability to:

• Professionally and courteously deal with people, including co-workers, other judges, and the public beyond giving and receiving instructions, including being adaptable to performing under varied levels of stress.
• Consistently demonstrate analytical ability, administrative skills, ingenuity, and independent judgment.
• Attend work on a regular basis, including arriving at work on time.

This position requires skills in:

• Assessing, evaluating, prioritizing, and handling multiple tasks, projects, and demands.
• Working within deadlines to complete projects and assignments.
• Establishing and maintaining effective work relations with coworkers and others having any interactions with the Circuit Court.
• Explaining court procedures and processes in a clear, concise, and comprehensive manner.
• Operating a computer utilizing a variety of commonly used and specialized software applications.
• Operating usual office and courtroom equipment and technology.
• Preparing clear and comprehensive written and electronic court documents, correspondence, forms, and reports.

This position involves knowledge of:

• Circuit Court policies, processes, and procedures.
• Legal requirements for court operations and case processing.
• General office procedures; proper grammar, spelling, and punctuation.
• Proficient skill in typing, word processing, proofreading and general filing.
• Applicable State and Federal rules, codes, and regulations.
• State and County policies and procedures.
• Legal terminology.
• Principles and protocols for managing official documents and records.
• Principles of file and records management.

NOTES:

• Employment is “at will” and subject to a background check.
• FLSA: Non-Exempt