Part Time Administrative Assistant, St. Anne, Seattle

Archdiocese of Seattle; Seattle (WA); On-site; USD 10,000 - 60,000; Part time

Job summary

Eine engagierte Schule in Seattle sucht einen Teilzeit-Administrative Assistant, um das Team zu unterstützen. Diese Rolle erfordert starke zwischenmenschliche Fähigkeiten, Organisationstalent und die Fähigkeit, in einem dynamischen Umfeld zu arbeiten. Der Administrative Assistant wird für die Bearbeitung von Anrufen, die Verwaltung von Schülerakten und die Unterstützung bei der Einhaltung von Vorschriften verantwortlich sein. In dieser Position haben Sie die Möglichkeit, mit einem engagierten Team zu arbeiten, das sich der Bildung und dem Dienst an der Gemeinschaft verschrieben hat. Wenn Sie eine Leidenschaft für die Unterstützung von Schülern und Lehrern haben, könnte dies die perfekte Gelegenheit für Sie sein.

Benefits

Krankheitsurlaub

Persönlicher Urlaub

Qualifications

• Starke zwischenmenschliche und organisatorische Fähigkeiten.
• Fähigkeit, in einem Team zu arbeiten und gleichzeitig unabhängig zu agieren.

Responsibilities

• Bearbeitung von Telefonanrufen und Anfragen.
• Überwachung der Schüleranwesenheit und Nachverfolgung von Abwesenheiten.
• Bereitstellung von Grundversorgung bei Verletzungen oder Krankheiten.

Skills

Kundenservice

Öffentlichkeitsarbeit

Kommunikationsfähigkeiten

Teamarbeit

Kritisches Denken

Zeitmanagement

Organisation

Flexibilität

Vertraulichkeit

Computerkenntnisse (Word, Excel)

Education

Abschluss in einem relevanten Bereich

Tools

Microsoft Word

Microsoft Excel

Datenbanksysteme

Job description

Position Type: Secretarial/Clerical/Secretary / Administrative Assistant

Date Posted: 5/6/2025

Location: St. Anne, Seattle

Strong customer service & public relations skills

Possess excellent oral and written communication skills

Work collaboratively with staff, students, and parents

Critical thinking & problem-solving skills, be flexible, adaptable

Time management, organization & prioritization skills; ability to multitask

Establish and maintain cooperative & effective working relationships with staff, parents, students, and the public

Work independently with constant interruptions

Work in a team environment

Maintain confidentiality and discretion

Computer proficiency with Word, Excel & various database systems; operation of computer and assigned software

Telephone techniques and etiquette

Basic first aid techniques; age-appropriate student management skills

Interpersonal skills using tact, patience, and courtesy

Answer, respond, screen, and direct phone calls

Assist with check-in, check-out, and deliveries

Monitor & maintain student attendance & follow up with parent/guardian on absences as needed

Evaluate sick/injured student & provide basic first aid medical care; manage confidential student medication forms and dispense medication as authorized

Establish and maintain student and staff files

Execute high school applications & student records requests

Maintain and update handbooks/files as assigned

Secure substitute teachers & substitute aides; maintain roster for staff usage

Liaison with field trip drivers for required documentation for teachers

Compile and prepare data for records & reports

Perform duties as assigned

Part-Time Administrative Assistant Position Description

St. Anne School in Seattle is seeking a part-time Administrative Assistant (0.4-0.5 FTE) for the 2025-26 school year. We are a mission-driven school dedicated to educational excellence, living Gospel values, building Christian community, and inspiring compassionate service.

We are seeking a faith-filled candidate with strong interpersonal and organizational skills. The candidate should be committed to supporting the Catholic mission of the school, with a preference for a practicing Catholic.

How to Apply:

Interested applicants should complete the application in Frontline AND submit a cover letter and resume to Principal Heidi Austin, [e-mail] AND Vice Principal Sean Haffey, [e-mail]

101 W Lee St., Seattle, WA 98119

Phone: [phone]

The Administrative Assistant will collaborate with the school Business Manager, Principal, and Vice Principal. The position involves front desk work two days per week, with some work in August before the school year begins. Required skills include:

Skills & Abilities:

• Strong customer service & public relations skills

• Excellent oral and written communication skills

• Ability to work collaboratively with staff, students, and parents

• Critical thinking & problem-solving skills, flexibility, adaptability

• Time management, organization & prioritization skills; ability to multitask

• Ability to establish and maintain cooperative and effective relationships with staff, parents, students, and the public

• Ability to work independently amidst interruptions

• Teamwork skills

• Maintain confidentiality and discretion

• Proficiency with Word, Excel, and database systems; operation of computer and software

• Telephone etiquette and techniques

• Basic first aid and student management skills

• Interpersonal skills: tact, patience, courtesy

Responsibilities include:

• Answering, responding to, screening, and directing phone calls

• Assisting with check-in, check-out, and deliveries

• Monitoring and maintaining student attendance; following up on absences

• Evaluating sick/injured students and providing basic first aid; managing confidential medication forms and dispensing medication as authorized

• Advising new employees, volunteers, and minors on Safe Environment requirements; tracking compliance for volunteers and staff; following up as needed

• Establishing and maintaining student and staff files

• Processing high school applications and student record requests

• Updating handbooks and files

• Securing substitute teachers and aides; maintaining staff rosters

• Liaising with field trip drivers for documentation

• Preparing data for records and reports

• Performing any other duties as assigned

Salary:

Hourly range: $27.00 - $34.00. Salary is based on internal equity, experience, and qualifications.

Benefits:

Not benefits-eligible, but includes sick and some personal leave annually.

Website:

https://stannesea.org

Our Mission and Philosophy:

St. Anne School aims to provide a quality Catholic education, promote Gospel values, foster community, and inspire service. We value each child's unique gifts and seek to educate students for lifelong learning.