Part-Time Administrative Assistant I McPherson

YOUNG MEN'S CHRISTIAN ASSOCIATION OF WICHITA KANSAS; McPherson (KS); On-site; USD 28,000 - 38,000; Part time

Job summary

DeKalb Health is seeking an Administrative Assistant to support the Annual Support Campaign, HR and accounts payable tasks at the McPherson branch. The role requires reliable, detail-oriented individuals with strong communication skills and the ability to work independently and in a team.

The position involves data entry for pledges and payments, payroll assistance, calendar maintenance, and coordinating training and volunteer activities.

Qualifications

• Must have strong communication skills, both oral and written.
• Must possess problem solving, organizational, and task management abilities.
• Must be detail oriented with high accuracy and initiative.

Responsibilities

• Annual Campaign: enter pledges, post payments, coordinate volunteers and training.
• Human Resources: administer payroll, process new employee paperwork, maintain training calendar and certifications.
• Accounts Payable: manage office supplies, ensure timely PO procedures and Metro submissions.
• Other: prepare meetings, collect statistics, assist with events and front desk duties.

Skills

Communication

Time management

Problem solving

Detail oriented

Teamwork

Discretion

Job description

• Job Category ADMINISTRATION
• Industry Administrative, Business, Operations
• Employee Type Variable Hour
• Manage Others No

Description

GENERAL FUNCTION:

Under the direction of the Branch Director, the Administrative Assistant will assist in the execution of the Annual Support Campaign, clerical and communications regarding human resources and accounts payable with branch staff and the metro office. This position will also have some administrative duties to support the McPherson Recreation Commission.

MINIMUM ENTRY REQUIREMENTS

Education/Experience Requirements:

• Minimum age of 21

Physical/Mental Requirements:

• 1.Must be able to routinely perform the following physical activities; climb stairs, bend, stoop, kneel, twist, reach with hands, sit, stand and/or sit for extended periods of time, walk, lift and/or move up to 30 pounds, have finger dexterity, grasp, perform repetitive motions, talk, hear and have visual acuity to perform detailed tasks
• 2.Must have ability to communicate effectively; both orally and in writing
• 3.Must possess problem solving, organizational and task management skills; ability to make independent and sound decisions in a rapidly changing environment
• 4.Must be detail oriented and exhibit a high degree of accuracy and alertness
• 5.Must exhibit initiative in the absence of supervision
• 6.Must be able to relate to and work with diverse groups of people in a friendly and consistent manner
• 7.Must work collaboratively as a team member as well as independently and lead by assigned goals, duties and deadlines
• 8.Must possess ability to exercise high levels of discretion and confidentiality
• 9.Must present a neat and professional appearance at all times

Job Requirements:

• 1.Commitment to the YMCA mission, vision and values
• 2.Must attend New Employee Orientation within 30 days of hire
• 3.Complete CPR/AED, First Aid, and O2, in accordance with Conditions of Employment
• 4.Learn all emergency procedures and action plans for the branch
• 5.Understand and abide-by all policies and procedures as set forth by the association
• 6.Work a schedule that reflects the needs of the branch

JOB RESPONSIBILITIES

Annual Campaign:

• 1.Entering data to include, but not limited to, input of Annual Support pledges, and posting of payments
• 2.Serving as branch point of contact and organizer for Annual Support Campaign; in accordance with guidelines set forth by the Metro office
• 3.Responsible for the number of active volunteers recruited for the Annual Support Campaign.
• 4.Assisting in the training of Annual Support volunteers

Human Resources:

• 1.Administering branch payroll by ensuring accuracy of timesheets and new employee paperwork and systems as directed by timelines provided by HR and Payroll.
• 2.Ensuring accurate and timely completion of new employee packets/paperwork for all branch staff.
• 3.Maintaining training calendar and staff meeting schedules.
• 4.Ensuring accurate tracking and compliance for branch staff certifications.

Accounts Payable:

• 1.Maintaining and order office and First Aid supplies.
• 2.Ensuring all accounts payable and purchase order procedures are followed and corresponding items are sent to the Metro office on time.
• 1.Collecting and forwarding all accident/incident reports to Metro within 24 hours of incident.
• 2.Following up on accidents within 48 hours when deemed appropriate.
• 3.Updating the Operational Manual within guidelines set forth by the Metro office and providing new and updated information to all Directors as needed.
• 4.Maintaining and updating MSDS book.
• 5.Child Abuse Prevention - Responsible for adhering to boundary policies, attending required training, reporting concerns, following mandated reporting policy, fulfilling job-specific responsibilities such as maintaining and securing unused areas, and ensuring proper sign-in/out procedures.

Other:

• 1.Preparing for Monthly, Weekly, Board, Annual Support and other meetings; i.e. typing memos and minutes, organizing trainings, and preparing for events.
• 2.Collecting and reporting statistics to the Metro office, i.e. monthly volunteer reports
• 3.Assisting with other special events when requested.
• 4.Assisting at front desk when needed.
• 5.All other duties as assigned.

EFFECT ON END RESULT:

Ensure the smooth operations in all daily functions for the branch, all financial documentation is reliable and current for supporting grants, and efficient systems are in place to support program operations.