Part-Time Administrative Assistant (HGF)

EPIP; New York (NY); On-site; USD 10,000 - 60,000; Part time

Job summary

A New York City foundation seeks a temporary Administrative Assistant for part-time support of its staff. This role includes various administrative tasks, assisting program officers, and preparing meeting materials, making it ideal for those interested in philanthropy or arts management.

Qualifications

• Demonstrated interest in supporting performing arts.
• Ability to multi-task and manage unexpected situations.
• Professionalism and flexibility, strong note-taking skills.

Responsibilities

• Perform routine administrative tasks including correspondence and scheduling.
• Prepare meeting materials and accompany staff on site visits.
• Assist with digitalizing paper files during office move.

Skills

Organizational skills

Communication skills

Attention to detail

Tools

Microsoft Office

Job description

Posted on April 13, 2019

Description

The Howard Gilman Foundation, a private foundation that supports the performing arts in New York City, is seeking a highly qualified individual to fill a temporary, part-time position of Administrative Assistant. This new position will provide administrative support to the seven-person Foundation staff, including the Executive Director, three Program Officers, and the Grants Management team, and will report directly to the Executive Director.

Duties and Responsibilities

• Perform various routine administrative tasks such as correspondence, maintaining files, setting up for and scheduling meetings, ordering office supplies, running errands, etc.;
• Accompany Program Officers on some site visits (which occur throughout the five boroughs of NYC) in order to take meeting notes;
• Prepare meeting materials and generate reports for staff and Board;
• Assist in preparation for an office move in the late fall, including scanning, shredding and/or otherwise digitizing existing paper files; and

Position Type-Part-Time Flexible (20-25 hours/week)

Salary -$22.00/hour to star

Duration - Temporary: May 1 – December 15, 2019

Qualifications

• A demonstrated interest in and commitment to the Foundation’s mission of supporting the performing arts in New York City;
• Exceptional organizational skills and the ability to multi-task when necessary;
• Strong oral and written communications skills, including excellent notetaking skills;
• Professionalism, discretion, diplomacy, flexibility, and a good sense of humor;
• The ability to plan ahead and to manage both the expected and the unexpected;
• Excellent attention to detail and accuracy, including proofreading; and
• Experience and proficiency in Microsoft Office applications.

This is an ideal position for an artist seeking to maintain a flexible part-time schedule or someone considering a future career in Philanthropy or Arts Management.

The Howard Gilman Foundation is firmly committed to affirmative action and strongly encourages people of color, women, LGBTQ, elderly, and disabled candidates to apply.