Part Time- Administrative Assistant

Lee Hecht Harrison Nederland B.V.; New Jersey; Remote; USD 10,000 - 60,000; Part time

Job summary

A mid-size CPA firm is seeking a Part-Time Administrative Assistant to support a Partner. This remote role requires local presence in Rochelle Park, NJ for occasional in-person tasks. The ideal candidate has over 3 years of administrative experience, strong communication skills, and proficiency in Microsoft Office. Pay rate ranges from $25 to $30 per hour, with flexible hours. Numerous benefits are offered, making this an attractive position for qualified applicants.

Benefits

Medical insurance

Dental insurance

401K plan

Paid Sick Leave

Commuter benefits

Qualifications

• 3+ years of administrative support experience, preferably in CPA or professional services.
• Ability to manage multiple tasks and maintain confidentiality.

Responsibilities

• Manage and prioritize the Partner’s calendar and client appointments.
• Prepare, proofread, and format client deliverables and reports.
• Assist with engagement letters, billing, and time tracking.

Skills

Organizational skills

Communication skills

Proficiency in Microsoft Office Suite

Client service mindset

Job description

Overview

Part-Time Administrative Assistant (Remote – Local to Paramus NJ)

Pay Rate: Up to $30/hour

Hours: 20–25 hours/week

Location: Remote, but must be local to Rochelle Park, NJ

Firm Type: Mid-size CPA Firm

We are seeking a highly organized and detail-oriented Administrative Assistant to provide direct support to a Partner at our mid-size CPA firm. This part-time remote role offers flexibility but requires the candidate to be local to Rochelle Park, NJ for occasional in-person meetings or tasks.

Key Responsibilities

• Manage and prioritize the Partner’s calendar, meetings, and client appointments.
• Coordinate client communications, including drafting correspondence, responding to inquiries, and managing email flow.
• Prepare, proofread, and format client deliverables, proposals, presentations, and reports.
• Assist with engagement letters, billing, and time/expense tracking; follow up on outstanding invoices.
• Support client onboarding by gathering documentation and maintaining accurate records.
• Maintain organized electronic and paper filing systems in compliance with firm standards.
• Coordinate travel arrangements, conference calls, and firm events.
• Provide administrative support during busy tax and audit seasons, including e-filing, assembling financial statements, and tracking deliverables.
• Handle confidential information with discretion and professionalism.
• Liaise with staff, departments, and clients to ensure smooth workflow and efficient operations.

Qualifications

• 3+ years of administrative support experience; experience in a CPA firm or professional services environment strongly preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Professional demeanor with strong interpersonal skills and a client-service mindset.
• Ability to maintain confidentiality and handle sensitive information.

Pay Details: $25.00 to $30.00 per hour

Search managed by: Ellen Slovikowsky

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www-uat.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.