On-Call Administrative Assistant

FWI (FedWriters, Inc.); Camp Springs (MD); On-site; USD 45,426 - 64,698; Part time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Disability Insurance

Life Insurance

401(k) Plan

Paid Time Off

Job summary

FWI (FedWriters, Inc.) in Camp Springs, MD seeks a part-time Administrative Assistant to support executive-level offices at USCIS. Responsibilities include preparing reports, analyzing data, and providing various administrative support services. Candidates must have a minimum of three years of experience and an Associate's degree.

The role offers excellent growth opportunities and several benefits, including health and dental insurance, a 401(k) plan, and paid time off. Join a recognized Top Workplace and be part of a collaborative environment.

Qualifications

• Minimum of three years of experience as an Administrative Assistant or similar.
• Experience preparing reports and analyzing data for management.
• Familiarity with travel scheduling software.

Responsibilities

• Preparing reports and analyzing data for senior management.
• Providing administrative support including scheduling and document drafting.
• Preparing expense reports and managing travel systems.

Skills

Microsoft Office Products

Data analysis

File management

Education

Associate's degree from an accredited institution

Tools

GovTA

Concur

Job description

Overview

Turn complex immigration policy into clear guidance that helps millions navigate the U.S. immigration system—where clarity meets public service. If you can make the complex clear, your work will empower others and shape how critical systems are understood and used at the intersection of policy, technology, and people.

Join our team as an Administrative Assistant, supporting executive-level offices at USCIS by preparing reports, analyzing data, and suggesting solutions for senior level management! You will provide administrative support including file management, phone coverage, document and correspondence drafting, and data entry, ensuring professional services in support of the Customer. This position also includes scheduling and coordinating meetings and events; preparing expense reports; and using systems for travel, budget, and other tasks. The support functions include daily administrative support where schedules, electronic mail and projects are received and managed.

FWI has been recognized as a Top Workplace by the Washington Post in 2024 and 2025, offering excellent growth opportunities in a collaborative environment.

Work Schedule and Location

On-Site: This is a part-time, on-call position requiring a minimum commitment of two days per month (16 hours), scheduled every other week, days TBD. In addition to the regular schedule, candidates must be available on short notice to provide coverage when a team member is unexpectedly absent. Core hours are between 7 AM - 6 PM EST. All work is onsite in Camp Springs, MD.

Responsibilities

• Preparing reports, analyzing data, and suggesting solutions for senior level management.
• Providing administrative support including file management, phone coverage, document and correspondence drafting, and data entry.
• Scheduling and coordinating meetings and events.
• Preparing expense reports and using systems for travel, budget, and other tasks.

Qualifications

• Minimum of three (3) years of experience as an Administrative Assistant or Executive Administrative Assistant or similar labor classification supporting senior level management.
• Minimum of an Associate's degree from an accredited institution.
• Experience using Microsoft Office Products (e.g., Word, Excel, Outlook, Teams and PowerPoint).
• Experience preparing reports, analyzing data, and suggesting solutions for senior level management.
• Experience using GovTA for time and attendance keeping (or WebTA or similar).
• Familiarity utilizing Concur or similar travel scheduling software.
• Experience with STARS or similar form of data/record tracking.

Why Join Our Team

At FWI, we place the highest importance on creating an exceptional employee experience. You'll have opportunities to achieve your career aspirations through internal promotions, professional development, and other recognition and rewards programs. Join our team and take advantage of the many benefits we offer, including:

Benefits

• Health Insurance
• Dental Insurance
• Vision Insurance
• Long-term and Short-term Disability Insurance
• Life Insurance
• 401(k) Plan
• Holiday Pay
• Paid Time Off

FWI is an Equal Opportunity Employer, including disability/vets.

Pay Range

39.97/hour.