Part time Admin for Tulsa Young Life

Young Life; Tulsa (OK); On-site; USD 20,000 - 30,000; Full time

Job summary

Youth-focused administrative role with Young Life in Tulsa, OK, supporting the area office to stay organized and efficient. The job involves handling correspondence, mailings, donor communications, newsletters, and maintaining the area site and related materials.

Must have strong typing, MS Office skills, organization, confidentiality, and basic accounting. You will support meetings, manage donations, budgeting tasks, and data entry for volunteers and staff in a fast-paced environment.

Qualifications

• Typing speed of 55–60 wpm with few errors.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills with attention to detail and ability to handle concurrent tasks.

Responsibilities

• Answer correspondence, file, and prepare mailings.
• Respond to voicemail, e-mail and phone calls professionally.
• Gather articles, pictures, layout, and mail for newsletters.
• Create club/event postcards, flyers, and maps.
• Send prayer emails and monthly updates.

Skills

Typing 55-60 wpm

MS Office proficiency

Strong organizational skills

Good grammar

Maintain confidentiality

Basic accounting

Detail oriented multitasking

Relational skills

Initiative

Education

High school diploma

Tools

Microsoft Office

Job description

Sep 4, 2026

$14 - $22/hour

If you are currently on Young Life staff, pleasedo not apply through this external jobs board.To apply for internal job opportunities, log in to Workday and use theJobs Hub . Applying externally may delay your application and require you to resubmit internally.

Young Life requires all employees to sign a Statement of Faith. We recommend you read this statement before applying for any position.

Because of Young Life’s exclusive Christian purposes of evangelism and discipleship as set forth in its Articles of Incorporation and in these Bylaws, and to reflect what has always been and will continue to be the position of Young Life, specifically the Christian belief that each and every employee and volunteer of the corporation should minister as a servant of God with the primary responsibility of proclaiming the gospel of Jesus Christ and, as such, is an integral part of the Christian mission and ministry of the corporation ,

Young Life shall only employ individuals or enlist volunteer leaders who: (a) profess a belief in Jesus Christ as their personal Savior and Lord; and (b) subscribe to the statements and policies required of all Young Life staff, including the Young Life Statement of Faith. Therefore, employees and volunteers of Young Life, during working and nonworking hours, shall: (i) be ready, willing and able to fulfill such ministry functions as may be required by the organization; (ii) refrain from conduct and statements that detract from the biblical standards taught and supported by Young Life, and (iii) abide by all policies and practices of Young Life including, without limitation, those related to religious belief or ministry activities.

Area Office Administrator I

Summary:

This position provides administrative support, enabling the Young Life field ministry area office to function an organized and efficient manner.

Written and Verbal Communication

• Answer correspondence, do filing and prepare mailings.
• Respond to voicemail, e-mail and phone calls in a timely and professional manner.
• Gather articles, pictures, layout, production, mail, etc. for newsletter from area staff.
• Create club/event postcards, flyers, and/or maps.
• Send prayer e-mails and monthly updates.
• Send personal support mailings.
• Create and maintain area M-Site.
• Send thank-you letters to donors.
• Interact with area office assistant, area directors, area committee, volunteer team leaders and leaders with area.

Administration

• Process and track donations.
• Maintain donor and leader databases, ensuring that leader forms, driver questionnaires and criminal background checks are up-to-date.
• Manage monthly expenses and budgets, including area bank account records, FDT, area and staff expense reports.
• Accounting: pay bills, submit bank account records/purchase card expenses and donations and make copies, evaluate financial monthly status and update FDT each month.

5.Maintain contact databases including the following:

• Update area donor database on a regular basis.
• Enter club card data into kid database.
• Create and maintain banquet invitation list.
• Update contact in Palm/Outlook.
• Update e-mail distribution lists: club kids, campaigners, committee, leaders and prayer partners.

6.Human Resource for Regional Administrators

• Track and report vacation, sick and personal days for eligible area staff.
• Submit timesheets for hourly staff.
• Complete Personnel Action Requests and required documents to hire or terminate area staff and forward to region for approval.

C.Event Administration

1. Coordinate area meetings, including:
2. Area Staff Meetings
3. Area leadership meetings
4. Area committee meetings

1. Track participation, payments, health forms and how much each kid has earned in fundraisers.
2. Send letters to parents about camp sign-ups, itineraries and health forms.
3. Construct and distribute camp brochures.
4. Communicate with camp regarding camp contracts, R2 deposits, A-forms, housing request forms and 10-day call-ins.
5. Create invitations, banquet sponsor packet, table host packet, banquet program and donor cards.
6. Track guest list, table sponsors, RSVP list and donations received from banquet.
7. Coordinate with table hosts about their invitation lists.
8. Mail invitations.
9. Send thank you notes to banquet donors.
10. Track table sponsors.

D.Training

• Provide training to area office assistant, area directors, area committee, volunteer team leaders and leaders with various items, processes and applications related to field administration.

Working Conditions:

Office Environment

Education:

• High school education or its equivalent.

Experience Required For The Job:

• Ability to type 55 to 60 words per minute with few errors.
• Proficiency in Microsoft Office Suite (which includes Word, Excel, Outlook and PowerPoint).
• Strong organizational skills with attention to detail and processes with the capability of handling concurrent tasks and constant interruptions.
• Good grammar skills and strong written and verbal communication skills.
• Ability to maintain confidentiality.
• Basic accounting skills.
• Detail oriented multi-tasking ability.
• Proven relational skills with both kids and adults.
• Initiative with developing processes/systems around events – data organization and maintenance.

Job Specific Working Conditions:

In the U.S., the standard base pay range for this role is outlined below. This base pay range is for the U.S. and is not applicable to locations outside of the United States.

The anticipatedhourlyrate for this position can range from$14.75-$22.10depending on relevant education, experience, and location.

Young Life is a global organization that engages adolescents through fun, adventure, and friendship, fostering meaningful connections while sharing the message of God's love.