Part Time Accounts Payable Coordinator

McCloskey Partners, LLC; Broomall (PA); On-site; USD 25,000 - 39,000; Part time

Benefits offered by this job

401(k) Plan

Paid Sick Time

Training & Education

Early Departure Fridays

Growth Opportunities

Competitive hourly pay

Job summary

Dooley Gasket and Seal is seeking a Part Time Accounts Payable Coordinator in Broomall, PA. The role involves entering invoices in QuickBooks, reconciling vendor statements, and processing weekly payments, while coordinating with Purchasing, Receiving, Shipping, and Accounting to ensure accuracy.

The ideal candidate will have AP experience, proficiency in QuickBooks and Microsoft Office, and strong attention to detail.

Qualifications

• Previous Accounts Payable experience required.

Responsibilities

• Enter vendor invoices into QuickBooks Enterprise Solutions.
• Review invoices for accuracy and obtain approvals prior to payment.
• Process weekly vendor payments (checks and ACH).
• Reconcile vendor statements and resolve discrepancies.
• Communicate with vendors to resolve billing questions and payment issues.
• Coordinate with Purchasing, Receiving, Shipping, and Accounting to match invoices with PO & receipts.
• Set up new vendors and maintain vendor records.
• Process vendor credits and apply them correctly.
• File AP documentation and maintain organized records.
• Assist with monthly credit card reconciliations.
• Prepare aging and open AP reports as requested.
• Support month-end close activities for AP.
• Assist with other accounting and admin projects as needed.

Skills

Accounts Payable

QuickBooks

Excel & Outlook

Attention to detail

Communication skills

Multi-department collaboration

Confidentiality

Independent worker

Tools

Microsoft Office

Job description

Job Title: Part Time Accounts Payable Coordinator

Office Location: Broomall, PA
Weekly Schedule: Part-Time, Monday-Friday (approximately 20-25 hours per week; schedule to be determined)

About Dooley Gasket and Seal

Dooley Gasket and Seal is a family-owned and operated worldwide distributor and leading manufacturer of custom gaskets. We've been making gaskets to meet our customers' demands since 1974. With the support of our customers, Dooley Gasket and Seal has grown into a worldwide leader in the gasket manufacturing industry. We are a hard-working team that enjoys working together in a collaborative environment.

Why Work at Dooley Gasket and Seal

• Be a part of a fun team that enjoys working together.
• Competitive hourly pay
• 401(k) Retirement Plan; 3% contribution made by the Company (eligibility requirements apply)
• Paid Sick Time in accordance with company policy
• Ongoing training and education opportunities
• Early Departure Fridays during the Summer Months
• Opportunity to grow with a stable, family-owned manufacturing company

ESSENTIAL RESPONSIBILITIES

• Enter vendor invoices into QuickBooks Enterprise Solutions.
• Review invoices for accuracy and obtain appropriate approvals prior to payment.
• Process weekly vendor payments, including checks and ACH transactions.
• Reconcile vendor statements and research invoice discrepancies.
• Work directly with vendors to resolve billing questions and payment issues.
• Coordinate with Purchasing, Receiving, Shipping, and Accounting to ensure invoices match purchase orders and receipts.
• Set up new vendors and maintain accurate vendor records.
• Process vendor credits and ensure they are properly applied.
• File accounts payable documentation and maintain organized records.
• Assist with monthly credit card reconciliations.
• Prepare aging reports and open accounts payable reports as requested.
• Support month-end close activities related to accounts payable.
• Assist with other accounting and administrative projects as needed.

KNOWLEDGE, SKILLS, AND ABILITIES

To perform this job successfully, an individual must be able to perform each essential responsibility satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required.

• Previous Accounts Payable experience required.
• Experience with QuickBooks preferred.
• Experience working in a manufacturing environment preferred.
• Proficient in Microsoft Office, especially Excel and Outlook.
• Strong attention to detail with excellent organizational skills.
• Ability to prioritize work and manage multiple deadlines.
• Excellent verbal and written communication skills.
• Ability to work independently while collaborating with multiple departments.
• Comfortable communicating with vendors and resolving invoice discrepancies professionally.
• High level of accuracy and confidentiality.
• Results driven with a strong sense of accountability.
• Team player who enjoys working in a collaborative environment.
• Ability to adapt to changing priorities and support the needs of a growing business.