Part-Time Accounting Technician

Missouri State University; West Plains (MO); Hybrid; USD 17,000 - 25,000; Part time

Job summary

Missouri State University is seeking a Part-Time Accounting Technician to perform bookkeeping, cashiering, and related financial tasks in the West Plains Business Office. The role includes handling payments, maintaining records, ensuring fund security, and delivering excellent customer service in accordance with university policies.

The position requires at least a high school diploma and two years of bookkeeping or related experience, with strong Excel/Word skills and attention to detail.

Qualifications

• High school diploma or equivalent required; accounting-related education preferred.
• At least two years of progressively responsible bookkeeping, purchasing, or accounting experience.
• Ability to learn and apply policies, procedures, and regulations relevant to account functions.

Responsibilities

• Perform bookkeeping, cashiering, and processing of account documents.
• Process payments from students, faculty, staff, or customers and record them in the database.
• Ensure security of University funds and complete cashier reports.
• Maintain files, proofread, and prepare forms and correspondence; manage records and spreadsheets.
• Provide customer service by explaining bills and policies and resolving questions.
• Uphold HIPAA/FERPA guidelines and university policies in daily tasks.
• Contribute to department goals with accuracy, confidentiality, and professional conduct.

Skills

Bookkeeping

Cash handling

Customer service

Communication

Spreadsheet use

Keyboarding

10-key calculator

HIPAA/FERPA familiarity

Education

High school diploma

Tools

Excel

Word

10-key calculator

Job description

Out-of-state employment is limited to Arkansas, Virginia, Maryland, and Washington, D.C., and subject to supervisor approval.

Department

Department West Plains Business Office

Pay Grade

Pay Grade Unclassified

Proposed Salary

Proposed Salary $15.00 hourly

Sponsorship Information

Applicants must be currently authorized to work for ANY employer in the United States on a full-time basis. This position is not eligible for work visa sponsorship.

General Function

The Part-Time Accounting Technician performs responsible accounting, bookkeeping, purchasing, cashiering, and related functions; maintains detailed financial records; and provides customer service while ensuring compliance with University policies and applicable regulations.

Description of Primary Duties

• Performs appropriate bookkeeping and cashiering functions in the preparation, classification, coding, recording, and/or processing of a variety of account documents.
• Processes payments from students, faculty, staff, or customers for fees or services by receiving cash, check, or credit card charges. Entering payments into the database, obtaining any required signatures, and returning the correct change (if any) and receipt.
• Ensures the security of University funds by assuming custody and full responsibility for operating cash and receipts, performing standard accountability functions at the completion of work period, and completing required cashier reports and/or forms.
• Maintains files, sorts records, and proofreads documents. Prepares standardized forms or form letters, composes basic correspondence, operates standard office equipment, processes incoming or outgoing correspondence, verifies signatures and authorizations, assigning and verifying coding, preparing, editing, and maintain a variety of online, imaged, and paper records of transactions, and preparing spreadsheets as needed.
• Promotes a positive and professional image of the department.
• Answers questions asked by students, faculty, staff, parents, vendors, and others doing business with the department or University.
• Provide customer service by explaining bills, charges, contracts, etc to clients, customers, parents within the guidelines of HIPAA or FERPA , explaining University policies, and resolving problems or referring them to higher authority for resolution.
• Contributes to the overall success of the Business Office by performing other essential duties and responsibilities as assigned, maintaining high levels of accuracy, maintaining a professional demeanor, and appropriate levels of confidentiality, and providing excellent customer service.

Minimum Acceptable Qualifications

Education: A high school diploma or the equivalent is required. Specialized training beyond the high school level emphasizing cash handling, accounting for cash, purchasing, business office procedures, and/or bookkeeping or accounting is preferred. Additional years of education beyond high school in accounting or a related field may be substituted for all or part of the experience requirement.

Experience: At least two years of progressively responsible bookkeeping, purchasing, and/or accounting experience is required.

Skills: Exceptional aptitude in accounting procedures, tested and proven clerical aptitude to include complex filing systems, the ability to operate a 10-key calculator and functional knowledge of keyboarding are required. The ability to learn, apply, and communicate policies, procedures, and regulations relevant to assigned account functions and make basic mathematical computations rapidly and accurately are required. Excellent communication and interpersonal skills are required. Functional knowledge of spreadsheet software (such as Excel), word processing software (such as Word), and other business-related software programs are required.

Additional Qualifications

Special Instructions to Applicants

Equal Opportunity Statement

Non-Discrimination Statement

Missouri State University is a community of people with respect for diversity. The University emphasizes the dignity and equality common to all persons and adheres to a strict non-discrimination policy regarding the treatment of individual faculty, staff, and students. In accord with federal law and applicable Missouri statutes, the University does not discriminate on the basis of race, color, national origin (including ancestry, or any other subcategory of national origin recognized by applicable law), religion, sex (including marital status, family status, pregnancy, sexual orientation, gender identity, gender expression, or any other subcategory of sex recognized by applicable law), age, disability, veteran status, genetic information, or any other basis protected by applicable law in employment or in any program or activity offered or sponsored by the University. Sex discrimination encompasses sexual harassment, which includes sexual violence, and is strictly prohibited by Title IX of the Education Amendments of 1972.

This policy shall not be interpreted in a manner as to violate the legal rights of religious organizations or of military organizations associated with the Armed Forces of the United States of America.

The University maintains a grievance procedure incorporating due process available to any person who believes he or she has been discriminated against. Missouri State University is an Equal Opportunity employer. Inquiries concerning the complaint/grievance procedure related to discrimination on the basis of a protected class, including sexual harassment and sexual assault, or compliance with federal and state laws and guidelines, should be addressed to the Director, Office for Institutional Compliance, Carrington Hall 205, 901 S. National Ave., Springfield, Missouri 65897, [e-mail] , 417-836-4252.

Employment will require a criminal background check at University expense.

Required fields are indicated with an asterisk (*).

• * How did you hear about this vacancy?
  • Indeed
  • Linkedin
  • Missouri State University Website
  • Google
  • Employee Referral
  • Job Alerts
  • HigherEdJobs.com
  • Personal Contacts / Networking
  • Job Board (CareerBuilder.com, Monster, etc.)
  • Other
• * Please specify the recruitment source where you located this posting. If you selected Employee Referral above, please list the name of the current MSU employee who referred you.

  (Open Ended Question)

Required Documents

• Resume

Optional Documents

• Cover Letter
• Unofficial Transcripts - 1
• Letter of Recommendation-1 (Non-confidential)
• Letter of Recommendation-2 (Non-confidential)
• Certificate/License-1

If you have questions:

Office of Human Resources

(t)417-836-5102

Monday - Friday

8 a.m. to 5 p.m.

If you have student employment questions:

Student Employment Services

(t)417-836-5627

Monday - Friday

8 a.m. to 5 p.m.