Part Time - Academic Affairs - Administrative Assistant

Penn State Univeristy; Media (Delaware County); Hybrid; USD 10,000 - 60,000; Part time

Job summary

Penn State Brandywine seeks a part-time Administrative Support Assistant to provide essential on-campus and remote support for its Academic Affairs and Student Disability Resources Departments. The ideal candidate will be detail-oriented and proficient in Microsoft Office. The role involves facilitating communication, supporting faculty, and managing database entries while ensuring confidentiality.

Qualifications

• Typically requires a High School diploma or higher plus one year of related experience.
• Database experience preferred.
• Ability to handle confidential information.

Responsibilities

• Assist with part-time faculty hiring and academic event planning.
• Process and schedule exam accommodations and assist with SDR Center operations.
• Manage office communications and supply inventories.

Skills

Attention to Detail

Customer Service

Communication

Education

High School diploma or higher

Tools

Microsoft Office Word

Microsoft Excel

Job description

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS

Penn State Brandywine is seeking an Administrative Support Assistant (part-time) to provide on-campus support for its Academic Affairs and Student Disability Resources Departments.

This opening may offer a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.

Job Duties

Primary responsibilities for Academic Affairs include:

• Assist the Assistant Director of Academic Affairs with part-time faculty hiring.
• Help plan and organize academic events.
• Handle reimbursements and related administrative tasks.
• Answer phone calls and manage office communications.
• Maintain office supply inventories.
• Support faculty with administrative requests.
• Assist academic committees and programs.
• Draft written correspondence.
• Manage and update databases.
• Other duties as assigned by the Academic Affairs department.

Primary responsibilities for Student Disability Resources include:

• Processing and scheduling exam accommodations
• Proctoring exams
• Assisting with events and operations of the SDR Center

This opening is part-time, approximately 20 hours per week, Monday through Friday during the Fall and Spring Semesters. Additional assistance may be requested during summer months.

Requirements and Qualifications

• Typically requires a High School diploma or higher plus one year of related experience, or an equivalent combination of education and experience.
• Database experience preferred.
• This opening handles confidential information and correspondence, and the successful candidate must be able to use discretion in carrying out assigned duties.
• Candidates must possess excellent attention to detail, demonstrate proficiency in Microsoft Office Word and Excel, have a customer service background, and be able to effectively communicate both verbally and in writing.

BACKGROUND CHECKS/CLEARANCES

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging in all its forms. We embrace individual uniqueness, as well as a culture of belonging that supports both broad and specific equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.

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