Parks & Recreation Business Operations Manager

City of Lenexa; Lenexa (KS); On-site; USD 68,000 - 79,000; Full time

Benefits offered by this job

On-site medical clinic

Retirement plan (KPERS)

Paid holidays and vacation

Job summary

The City of Lenexa Parks & Recreation Department seeks a motivated and organized professional to join our team as a Parks & Recreation Business Operations Manager. This role provides administrative, financial and project coordination support, including budget monitoring, sponsorships, and community partnerships.

The position works from the Lenexa Rec Center, Monday–Friday, with occasional evenings and weekends.

Qualifications

• Bachelor's degree required; 5–6 years of experience in project coordination, administrative management, budget support, sponsorship coordination or related work.
• Must have valid Driver's License.

Responsibilities

• Supervises the Administrative Assistant and manages confidential records, POs, invoices, payroll, and credit card reconciliations.
• Coordinates departmental projects with timelines, budgets and deliverables for on-time completion.
• Supports departmental budget preparation, monitoring and financial reporting; maintains contracts and purchasing docs.

Skills

Communication

Project management

Partnership development

Administrative support

Education

Bachelor's degree in public administration

Job description

The City of Lenexa Parks & Recreation Department is seeking a motivated, organized and detail-oriented professional to join our team as a

Parks & Recreation Business Operations Manager!

The Ideal Candidate Will

• Be a strong and effective communicator.
• Be a proactive problem-solver who enjoys managing projects.
• Enjoy building and maintaining community partnerships.
• Take pride in supporting daily operations and improving processes.

This position works out of the Lenexa Rec Center Monday through Friday, 8:00 AM - 5:00 PM with occasional evening and weekends.

Position Summary

The Parks & Recreation Business Operations Manager provides administrative, financial and project coordination support for departmental initiatives and daily operations. This position assists with budget monitoring, sponsorships, community partnerships and project tracking while collaborating with internal staff, community partners, sponsors and vendors. Working with considerable independence, this role requires strong organizational skills, sound judgment and the ability to manage multiple priorities while supporting departmental leadership and ensuring the successful completion of projects and initiatives.

Key Responsibilities

• Directly supervises the Parks and Recreation Administrative Assistant, who provides administrative and financial support, including maintaining confidential records, processing purchase orders, invoices and payroll and reconciling credit card statements.
• Coordinates departmental projects and initiatives by monitoring timelines, budgets and deliverables to ensure successful and timely completion.
• Coordinates procurement for public art purchases in collaboration with departmental staff and the Lenexa Arts Council.
• Oversees the development, implementation and maintenance of departmental policies and procedures, recommending improvements to support operational efficiency and compliance.
• Assists with departmental budget preparation, monitoring and financial reporting. Maintains financial documentation related to contracts, agreements and purchasing and supports budget requests and presentations for departmental leadership and City Council.
• Coordinates sponsorship programs for festivals, events and community initiatives, including managing agreements, tracking deliverables and event communications.
• Develops and maintains relationships with business sponsors and community partners while identifying opportunities for new partnerships.
• Operates a City or personal vehicle as needed to perform essential job functions.
• Prepares reports, presentations and supporting materials for departmental leadership, City Manager briefings and City Council meetings.
• Assists with preparing bid documents, requests for proposals (RFPs) and vendor communications.
• Monitors contracts and agreements to ensure compliance with City policies, timelines and deliverables.
• Maintains departmental databases, spreadsheets and tracking systems for projects, sponsorships and operational activities.
• Coordinates departmental meetings, including preparing agendas, recording meeting notes and tracking follow-up items.
• Supports grant research, applications and reporting requirements as needed.
• Facilitates communication and coordination between departmental divisions to support projects, programs and initiatives.
• Develop and improve departmental procedures, templates and administrative processes to increase operational efficiency.
• Collaborates with Finance staff to ensure compliance with purchasing and procurement procedures.
• Assists with strategic planning documents, project updates and annual reports.
• Maintains accurate and organized records for audits, compliance reviews and historical references.

Qualifications

Minimum: Bachelor's Degree in public administration, business administration, recreation management, arts administration, finance or related field. Must have five to six years of experience in project coordination, administrative management, budget support, sponsorship coordination or related work. Must have valid Driver's License.

Desired: Experience working in municipal government or a parks and recreation department. Experience coordinating sponsorship programs, corporate programs, corporate partnerships, or public art initiatives.

Compensation And Benefits

The compensation range is $68,487 to $79,395 dependent upon qualifications and directly related experience. The City offers a comprehensive benefits package including:

• Low-cost premiums for medical, dental, and vision insurance
• Free or low-cost on-site medical clinic
• 4% employer retirement contribution with optional 2% match
• Automatic 6% into the KPERS pension plan
• 10 paid holidays per year
• Minimum 2 weeks of vacation during first year
• Paid sick leave and personal leave
• Six weeks of paid parental leave
• City-paid short-term and long-term disability plans
• Free membership to the Lenexa Rec Center

Offers of employment are conditional upon successful completion of a pre-employment background check, drug screen, and a credit check.

As an equal opportunity employer, the City of Lenexa strives to treat all employees fairly, with consistency and respect, while providing a positive, challenging and rewarding work environment. We value and encourage diversity in our workplace.