Parish Coordinator

St John's Episcopal Church - Tampa, Fl; Tampa (FL); On-site; USD 35,000 - 50,000; Full time

Job summary

A local church seeks a full-time Parish Coordinator to support its ministry by managing office tasks, communications, and the church calendar. The ideal candidate will be organized, tech-savvy, and have strong interpersonal skills. Responsibilities include representing the church, managing records, and supporting events. Background check and drug test required.

Qualifications

• Minimum two years clerical or administrative experience.
• Patient and good listener, caring, and people-oriented.
• High degree of discretion and integrity dealing with sensitive information.

Responsibilities

• Work closely with others to further the vision and mission of the church.
• Serve as assistant to the Rector, other clergy, and staff.
• Manage and order office supplies.

Skills

Excellent organizational skills

Strong computer skills

Proficient with email and calendar management

Familiar with Adobe Creative Suite

Comfortable with technology

Strong interpersonal and communication skills

Tools

Microsoft Office Suite

Adobe Acrobat Pro

WordPress

Job description

Overview

Job Description: Full time, Monday — Thursday 9:00am-4:00pm, Friday 9:00am-1:00pm

Parish Coordinator is responsible for working closely with the Clergy, staff, and volunteer leaders to support the overall ministry of the church. Under the direction of the Rector, he/she will attend to a wide variety of responsibilities, which include serving as the primary representative of the church for those who contact or come into the office.

Qualifications

• Minimum two years clerical or administrative experience.
• Excellent organizational skills with attention to detail.
• Strong computer skills including proficiency with Microsoft Office Suite (Word, Publisher, PowerPoint, Excel and SharePoint); and capacity and desire to learn new software programs and applications.
• Proficient with email and calendar management.
• Familiar with Adobe Acrobat Pro and Creative Suite (PDF forms, Photoshop, Illustrator, InDesign, Premiere Pro, Lightroom).
• Familiar with WordPress.
• Comfortable with technology and trouble-shooting technical issues.
• Experienced in preparing printed and digital material/content.
• Ability to multi-task and work under pressure.
• Strong interpersonal and communication skills.
• Patient and good listener, caring, and people oriented.
• High degree of discretion and integrity dealing with sensitive information.
• Professional appearance and demeanor.

Responsibilities

(include, but are not limited to, the following)

General

• Work closely with others to further the vision and mission of the church.
• Serve as assistant to the Rector, other clergy, and staff.
• Answer the door and greet visitors during office hours.
• Answer emails, phone calls, and other communication received by the church. Pass along relevant information to the appropriate parties.
• Send emails, write letters, and make phone calls on behalf of the church.
• Manage and order office supplies.
• Manage copier with supplies, page counts and service calls.
• Train and supervise office volunteers.
• Assist with registration and logistics for Parish Life events.
• Participate in weekly staff meetings.

Calendar

• Maintain the Rector and other clergy members’ calendars, scheduling appointments as requested.
• Manage and distribute the church calendar, seeing to it that all events and meetings are included.
• Coordinate building usage requests and maintain calendar.

Parish Registrar

• Help to maintain an accurate database (Realm) of members, prospects, visitors, and former members.
• Contact parishioners to obtain missing and updated information.
• Process Letters of Transfer.
• Enter new members in Realm and in appropriate registry books.
• Create and manage events.
• Help coordinate baptisms, confirmations, weddings, and funerals.
• Intake information from the participants/parents.
• Prepare certificates for baptisms and weddings.
• Prepare bulletins for weddings and funerals.
• Coordinate the scheduling of rehearsals and other preparations.
• Update Realm and upload relevant certificates.
• Record sacraments in appropriate registry books.
• Coordinate and track parishioner completion of Safeguarding courses.
• Provide input for Parish Annual Report and Parochial Report.
• Manage Constant Contact with updating contacts when needed and mailings.
• Order nametags.

Communications

• Provide support for the Priest Associate for Communications, as requested.
• Proofread and print bulletins and Weekly Compass for Sunday services.
• Collect information from Clergy, staff, Vestry, and ministries for Annual Report.
• Manage our streaming with Boxcast, YouTube, Instagram, Facebook for our sermons, weddings, funerals and any other event needed.
• Upload documents to the church website and make minor website modifications.
• Assist in creating and posting social media content and videos that align with Rector’s vision.

Financial and Stewardship Support

• Assist with deposits.
• Assist with the annual pledge drive.

Memorials and Altar Flower Support

• Manage the altar flower dedications and provide information for Bulletin.
• Send thank you letters to memorial contributors and notify recipients of donations.
• Order memorial plaques for Chapel of the Resurrection.

Other

• Any other responsibilities assigned by the Rector or Parish Administrator.
• Must pass a background check and drug test.