Paraprofessional HR Assistant: LOA & Workers’ Comp

Illinois Secretary of State; Springfield (IL); On-site; USD 48,000 - 79,000; Full time

Job summary

Illinois Secretary of State is seeking a Personnel Associate in the LOA/Workers Comp division in Springfield, IL. You will perform paraprofessional personnel work, manage confidential medical files, respond to routine inquiries, and assist with scanning and filing in compliance with policies.

Responsibilities include processing FMLA/leave of absence requests, handling confidential correspondence, serving as a backup receptionist, and ensuring records are accurate and accessible for the unit.

Qualifications

• Two years of college, preferably with business/public administration courses.
• Three years of responsible clerical HR experience.
• Knowledge of office procedures and PC usage.

Responsibilities

• Process FMLA/leave of absence requests and related tasks.
• Maintain confidential medical files and filing systems.
• Handle confidential correspondence and mailings.
• Act as backup receptionist and answer routine inquiries.
• Scan and organize medical documentation for the unit.
• Other duties as assigned.

Skills

Office procedures

Interpersonal skills

Written communication

Attention to detail

Data entry

Organization

Education

Two years college

Three years clerical HR experience

Tools

MS Office

Document management

Database entry

Job description

Illinois Secretary of State is seeking a Personnel Associate in the LOA/Workers Comp division in Springfield, IL. You will perform paraprofessional personnel work, manage confidential medical files, respond to routine inquiries, and assist with scanning and filing in compliance with policies.

Responsibilities include processing FMLA/leave of absence requests, handling confidential correspondence, serving as a backup receptionist, and ensuring records are accurate and accessible for the unit.