Paralegal / Legal Administrative Assistant

Alteva RCM; New York (NY); On-site; USD 60,000 - 95,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) with employer match

Flexible spending accounts

Life insurance

Paid family leave

Employee referral program

Job summary

Alteva RCM is seeking a Paralegal / Legal Administrative Assistant to support the legal department with research, contract management, and regulatory matters. You will handle day-to-day administration, maintain files, and coordinate with outside counsel and leadership.

The ideal candidate has at least 2 years of paralegal experience, strong organizational skills, and proficiency with DocuSign and MS Office.

Qualifications

• 2+ years of paralegal, legal assistant, or legal admin experience in a corporate or law firm setting is preferred.
• Detail-oriented with the ability to manage multiple priorities and confidential information.
• Proficient with DocuSign and Microsoft Office suite including Outlook, Word, Excel, PowerPoint, and Teams.

Responsibilities

• Provide day-to-day paralegal and administrative support to the Legal Team, including calendars and deadlines.
• Maintain the contract-management system and legal files, track renewals and obligations.
• Conduct legal and factual research on healthcare regulations, reimbursement, and regulatory matters.

Skills

Paralegal experience

MS Office

DocuSign

Education

Bachelor’s degree or paralegal certificate

Tools

DocuSign

Microsoft Word

Microsoft Excel

Job description

About Us

At Alteva RCM, we're dedicated to helping healthcare providers thrive through expert revenue cycle management, strategic insight, and innovative solutions. We're always looking for passionate, driven professionals who want to make a meaningful impact, grow their careers, and be part of a collaborative team committed to excellence.

Position Summary

The Paralegal / Legal Administrative Assistant will provide substantive paralegal and administrative support to Alteva RCM’s legal department. The position will assist with legal research, commercial contracts, healthcare regulatory and compliance matters, litigation and dispute coordination, and the day-to-day administration of the legal function.

The ideal candidate is detail-oriented, responsive, comfortable managing competing priorities, and able to handle sensitive and confidential information with discretion. This position will interact regularly with company leadership, internal business teams, clients, vendors, and outside counsel.

Key Responsibilities

• Provide day-to-day paralegal and administrative support to Legal Team such as managing legal calendars, meetings, deadlines, and follow-up items.
• Maintain the company’s contract-management system and legal files, including tracking contract status, renewal dates, termination deadlines, signature requirements, and other key obligations.
• Conduct legal and factual research concerning healthcare regulations, reimbursement and payor matters, corporate issues, and other topics under attorney supervision, including monitoring updates of such laws, regulations and industry development.
• Assist with litigation, regulatory inquiries, complaints, and disputes by organizing records, maintaining matter files, tracking deadlines, preparing chronologies, and coordinating document collection.
• Coordinate with outside counsel.
• Assist with healthcare transactions and strategic initiatives by coordinating diligence materials, maintaining checklists, organizing data rooms, and tracking open items and deadlines.
• Maintain and assist with filing corporate records, organizational documents, licenses, registrations, and other governance materials.
• Process legal invoices, maintain billing records, and assist with tracking legal expenses and outside-counsel budgets.
• Help develop and maintain legal-department forms, templates, procedures, trackers, and document-management practices.
• Handle confidential, privileged, and sensitive information with appropriate care and discretion.
• Perform other legal and administrative duties as assigned.

What We’re Looking For

• Bachelor’s degree, associate degree, or paralegal certificate preferred; equivalent relevant experience will be considered.
• At least 2 years of experience as a paralegal, legal assistant, executive assistant, or legal administrative professional, preferably in a corporate legal department or law firm.
• Strong organizational skills and demonstrated ability to manage multiple projects, deadlines, and priorities in a fast-paced environment.
• Excellent written and verbal communication skills, with strong proofreading and document-formatting abilities.
• Sound judgment and the ability to maintain confidentiality and appropriately handle privileged information.
• Proficiency with Docusign and Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to work independently while collaborating effectively with attorneys, executives, internal business teams, and outside counsel.

Pay Range

$60,000 - $95,000 USD

Alteva RCM offers our employees a comprehensive benefits package, including health, dental, vision, employee assistance plan, paid family leave, short-term disability and life insurance. We also provide a 401(k) plan with employer match, flexible spending accounts, employee discount program and an employee referral program.