Paralegal II

TEAM Industrial Services; Sugar Land (TX); On-site; USD 48,000 - 68,000; Full time

Job summary

TEAM Industrial Services seeks a detail-oriented legal administrator/paralegal to support corporate secretary functions for subsidiaries, prepare resolutions for officers and directors, and maintain entity charts. You will handle licenses, registrations, and NAVEX compliance for third parties and sales agents, coordinating with international teams.

The role involves contract templates, potential lawyer support, and document management across the Legal Department.

Qualifications

• High school diploma required; college degree is bonus.
• Minimum of 3 years' experience as a Paralegal, OR minimum of 5 years' experience as a Legal Administrator or Contracts Administrator.
• Paralegal certification preferred.
• Strong organization and attention to detail with ability to drive projects to completion.
• Excellent written and verbal communication to coordinate with internal and external groups.
• Comfort with extensive computer usage and learning corporate/compliance systems.
• Ability to work independently with limited supervision after training.
• Notary public preferred (or willingness to obtain Notary Public status).

Responsibilities

• Supporting the corporate secretary function for TEAM's subsidiaries, including preparing resolutions to elect new officers and directors of subsidiary companies using pre-existing forms, coordinating with outside firms or international employees on the resolutions for international subsidiaries, maintaining our CSC database system for all subsidiaries showing officers and directors and which generates legal entity charts.
• Prepares applications, renewals and payment requests for business/contractor licenses, registrations and permits. Ensures contractor/business licenses, registrations and permits remain current and active, and do not lapse.
• Supports compliance on 3rd parties, including sales agents, by using NAVEX database system to obtain risk assessments on 3rd parties and sales agents, and coordinating forms to be completed by international sales agents, including questionnaires and annual certifications. Maintains compliance database in NAVEX on 3rd parties and maintains listings of 3rd party sales agents for compliance tracking purposes.
• Coordinates online legal compliance with training group.
• Prepare agreements using template forms (e.g. confidentiality agreements).
• Potentially support lawyers with contract reviews.
• Manages the policies under the responsibility of the Legal Department.
• Handles the cataloging and retention of Legal files.
• Perform other duties for the Legal Department as requested.

Skills

Paralegal experience

Legal administration

Contract management

Notary willingness

Notary preferred

Attention to detail

Communication skills

Independence

Education

High school diploma

College degree bonus

Tools

NAVEX database

Corporate/compliance databases

Job description

The position will be responsible for the following:

Essential Job Functions

• Supporting the corporate secretary function for TEAM's subsidiaries, including preparing resolutions to elect new officers and directors of subsidiary companies using pre-existing forms, coordinating with outside firms or international employees on the resolutions for international subsidiaries, maintaining our CSC database system for all subsidiaries showing officers and directors and which generates legal entity charts.
• Prepares applications, renewals and payment requests for business/contractor licenses, registrations and permits. Ensures contractor/business licenses, registrations and permits remain current and active, and do not lapse.
• Supports compliance on 3rd parties, including sales agents, by using NAVEX database system to obtain risk assessments on 3rd parties and sales agents, and coordinating forms to be completed by international sales agents, including questionnaires and annual certifications. Maintains compliance database in NAVEX on 3rd parties and maintains listings of 3rd party sales agents for compliance tracking purposes.
• Coordinates online legal compliance with training group.
• Prepare agreements using template forms (e.g. confidentiality agreements).
• Potentially support lawyers with contract reviews.
• Manages the policies under the responsibility of the Legal Department.
• Handles the cataloging and retention of Legal files.
• Perform other duties for the Legal Department as requested.

Job Qualifications

• High school diploma required, college degree is bonus.
• Minimum of 3 years' experience as a Paralegal, OR minimum of 5 years' experience as a Legal Administrator or Contracts Administrator required.
• Paralegal certification preferred.
• Must be well organized with an attention to detail as well as diligent in driving projects to completion
• Must have good communications skills in order to work with both external and internal groups to ensure the effective collection and sharing of information
• Must be comfortable with extensive computer usage as well as learning the technical systems used in support of the job function (corporate/compliance databases, etc.)
• A person in this position should expect to work independently and efficiently under little supervision beyond the initial training period
• Notary public preferred (or willingness to obtain Notary Public status)