Paralegal II

Overstock; Dallas (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Bed Bath & Beyond is seeking a Paralegal with CRE leasing experience to support lease drafting, renewals, and acquisitions. You will abstract dense documents, track critical dates, and coordinate with landlords, brokers, and internal teams to ensure accuracy and timely actions.

Strong Word/Excel skills, attention to detail, and discretion are essential in a fast-paced, high-volume environment supporting the real estate legal function.

Qualifications

• 3-5 years of paralegal experience in commercial real estate (retail leasing preferred).
• Strong command of retail lease structure: base/percentage rent, CAM, exclusives, co-tenancy, kick-out rights, assignment, subletting, delivery/possession mechanics.
• Able to abstract dense documents clearly for non-lawyers.
• Willingness to flex outside real estate responsibilities to support growing business.
• Exceptional organization and follow-through across high-volume, deadline-driven deals.
• Strong written and verbal communication; know what to elevate to counsel.
• Proficient with Microsoft Word (redlining/styles), Excel, and document management or e-signature platforms; lease administration system a plus.
• Discretion with confidential business and financial information.

Responsibilities

• Prepare and circulate letters of intent, leases, amendments, renewals, licenses, and related documents under attorney supervision.
• Abstract executed leases and amendments into the lease administration system with accuracy.
• Own critical date calendar for the portfolio; manage reminders for options, notices, and deadlines.
• Support Finance and Lease Accounting on rent, CAM, and real estate tax reconciliations.
• Respond to internal questions from Store Operations, Facilities, Marketing, and Construction on lease rights and restrictions.
• Maintain electronic lease files and version-controlled repositories; ensure audit-ready records.
• Coordinate acquisitions and dispositions documents from LOI through closing; liaise with title, escrow, brokers, lenders, and counsel.

Skills

Paralegal experience

Retail leasing knowledge

Communication skills

Organization

Meet deadlines

Education

Bachelor's degree or paralegal certificate

Tools

Microsoft Word

Excel

Document management systems

e-signature platforms

Lease administration system

Job description

We Go Beyond: At Bed Bath & Beyond , we believe that everyone should "Be You!" Bed Bath & Beyond is a community that upholds a culture of understanding, acceptance, and respect. We believe a person's individuality, traits, beliefs, and characteristics should be valued and embraced. Living by this ethos is essential to the success of our business. Our goal is to foster a more inclusive environment where every employee visibly demonstrates inclusive behaviors and respect for individuals.

KEY RESPONSIBILITIES

Retail Leasing - New Stores and Renewals

• Prepare, redline, and circulate letters of intent, leases, amendments, renewals, extensions, terminations, licenses, and short-term/pop-up agreements under attorney supervision.
• Draft and track ancillary documents: estoppel certificates, subordination and non-disturbance agreements (SNDAs), memoranda of lease, guaranties, commencement date agreements, and delivery notices.
• Manage renewal and option decisions end to end - flag upcoming option windows, gather Real Estate and Operations input, and ensure notices are delivered accurately and on time.
• Serve as the day-to-day contact for landlords, brokers, property managers, and landlord counsel on document status and open items.
• Maintain deal checklists and closing/execution trackers, and route documents for signature under the company's signature authority policy.

Lease Administration and Abstracting

• Abstract executed leases and amendments into the lease administration system with a high degree of accuracy - rent schedules, term and option dates, CAM and tax obligations, use and exclusivity clauses, co-tenancy provisions, assignment and sublease rights, and insurance requirements.
• Own the critical date calendar for the portfolio and drive the reminder cadence so no option, kick-out, or notice deadline is missed.
• Support Finance and Lease Accounting on rent, CAM, and real estate tax reconciliations, percentage rent reporting, and landlord billing disputes by interpreting and citing the governing lease language.
• Respond to internal questions from Store Operations, Facilities, Marketing, and Construction on lease rights and restrictions - signage, hours, alterations, maintenance and repair obligations, and permitted use.
• Maintain the electronic lease file and document repository, including version control, naming conventions, and audit-ready recordkeeping.

Acquisitions and Dispositions

• Support purchase and sale agreements, assignments, and related transaction documents from letter of intent through closing.
• Coordinate due diligence: order and organize title commitments, surveys, zoning reports, environmental reports, UCC and lien searches, and entity documents; prepare summaries of title exceptions and survey issues for attorney review.
• Track due diligence and closing deadlines, prepare closing checklists, assemble signature packets, and coordinate with title companies, escrow agents, brokers, lenders, and outside counsel.
• Handle post-closing work - recording, closing binders, and updating internal property and entity records.

Cross-Functional and Departmental Support

• Prepare and maintain entity records, certificates of good standing, and authorizing resolutions for the entities holding real estate interests.
• Track outside counsel engagements, budgets, and invoices for real estate matters.
• Build and improve templates, forms, playbooks, and process documentation so the team can scale with the store growth plan.
• Support the broader Legal team on adjacent matters as needed, including vendor and construction-related agreements.
• Draft letters and assist in preparing legal pleadings and documents. Perform legal and factual research. Prepare and assemble reports.

QUALIFICATIONS

• 3-5 years of paralegal experience, with meaningful time in commercial real estate - retail leasing experience at a retailer, restaurant group, landlord, developer, or law firm is strongly preferred.
• Working command of retail lease structure and vocabulary: base and percentage rent, CAM, gross-up, exclusives, co-tenancy, kick-out rights, holdover, assignment and subletting, and delivery/possession mechanics.
• Demonstrated ability to abstract dense documents accurately and summarize them clearly for non-lawyers.
• Willingness to flex outside of real estate responsibility to assist in other growing aspects of the business over time.
• Exceptional organization and follow-through across a high volume of simultaneous deals with hard, externally imposed deadlines.
• Strong written and verbal communication, with the judgment to know what to elevate to counsel and what to resolve independently.
• Proficiency with Microsoft Word (including redlining and styles), Excel, and document management or e-signature platforms; experience with a lease administration system is a plus.
• Discretion with confidential business and financial information.
• Bachelor's degree, paralegal certificate, or equivalent practical experience.

PREFERRED QUALIFICATIONS

• Multi-unit or multi-state reta