Paralegal I - IFG

Kirkland & Ellis; Chicago (IL); On-site; USD 85,000 - 110,000; Full time

Job summary

Kirkland & Ellis LLP in New York seeks an Investment Funds Paralegal to support partners in fund formation and investment management transactions.

You will assist with pre/post-closing activities, investor materials, and regulatory filings, while maintaining calendars and creating reports in Excel. Strong MS Word/Excel proficiency and DMS experience are required; travel may be needed.

Qualifications

• Bachelor’s degree or equivalent experience.
• At least 3 years paralegal experience, preferably in a law firm handling complex transactional matters with exposure to fund formation or investment management.
• Strong skills in Microsoft Word, Excel, and Outlook; experience using a Document Management System; familiarity with Microsoft Access is a plus.

Responsibilities

• Transaction Support: Assist with pre-closing, closing, and post-closing activities for investment fund transactions, ensuring accuracy and timeliness throughout the process.
• Investor Subscription Management: Prepare, review, track, and maintain investor subscription materials, including subscription booklets, indexes, and related documentation.
• Regulatory Filings: Prepare and file regulatory documents, including Form ID and Form D filings with the U.S. Securities and Exchange Commission (SEC), and obtain EDGAR codes.
• Document Preparation & Filing: Prepare and coordinate the filing of formation, tax, and securities documents, as well as closing notices and side letter compendia.
• Data & Reporting: Create and maintain Excel spreadsheets and reports tracking investor subscriptions, deadlines, and transaction-related data.
• Calendar & Deadline Management: Maintain and update calendars to track key deadlines across multiple matters.
• Attorney Support: Provide day-to-day legal and administrative support to attorneys in the Investment Funds practice, including proofreading, scanning, duplicating, and saving documents to the Document Management System (DMS).
• Administrative Coordination: Handle signature page distribution, maintain hard and electronic files, and assist with clerical tasks as needed to support the broader practice.

Skills

Attention to detail

Organizational skills

Communication skills

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Document Management System (DMS)

Microsoft Access

Job description

At Kirkland & Ellis, we don’t just meet the standard for legal excellence — we set it. Our culture is built on teamwork, ingenuity and an unwavering commitment to continuous growth. We tackle the most sophisticated legal challenges with bold ideas and innovative solutions, powered by the exceptional experience and ambition of our 7,000+ people, including 4,000+ attorneys, across 22 offices worldwide. Our dedicated professionals share our lawyers’ commitment to excellence and show up each day to do meaningful work that helps drive global business, investment and innovation forward.

What You’ll Do

The New York office of Kirkland & Ellis LLP is seeking an Investment Funds Paralegal to support multiple partners and attorneys within the Investment Funds practice. In this role, you’ll play a critical part in fund formation and investment management transactions, providing both legal and administrative support while helping keep sophisticated matters moving efficiently from start to finish.

• Transaction Support: Assist with pre-closing, closing, and post-closing activities for investment fund transactions, ensuring accuracy and timeliness throughout the process.
• Investor Subscription Management: Prepare, review, track, and maintain investor subscription materials, including subscription booklets, indexes, and related documentation.
• Regulatory Filings: Prepare and file regulatory documents, including Form ID and Form D filings with the U.S. Securities and Exchange Commission (SEC), and obtain Electronic Data Gathering, Analysis, and Retrieval (EDGAR) codes.
• Document Preparation & Filing: Prepare and coordinate the filing of formation, tax, and securities documents, as well as closing notices and side letter compendia.
• Data & Reporting: Create and maintain Excel spreadsheets and reports tracking investor subscriptions, deadlines, and transaction-related data.
• Calendar & Deadline Management: Maintain and update calendars to track key deadlines across multiple matters.
• Attorney Support: Provide day-to-day legal and administrative support to attorneys in the Investment Funds practice, including proofreading, scanning, duplicating, and saving documents to the Document Management System (DMS).
• Administrative Coordination: Handle signature page distribution, maintain hard and electronic files, and assist with clerical tasks as needed to support the broader practice.

What You’ll Bring

• Education: Bachelor’s degree or equivalent experience.
• Experience: At least 3 years of paralegal experience, preferably in a law firm handling complex transactional matters for large corporate clients, with exposure to fund formation or investment management.
• Technical Proficiency: Strong skills in Microsoft Word, Excel, and Outlook, with experience using a Document Management System; familiarity with Microsoft Access is a plus.
• Attention to Detail & Organization: Exceptional analytical, organizational, and multitasking abilities, with a keen eye for accuracy in a deadline-driven environment.
• Communication & Collaboration: Clear, professional communication skills and the ability to work effectively both independently and as part of a team.
• Flexibility & Commitment: Willingness to work overtime and travel as needed to support transaction demands.

If you’re eager to contribute to sophisticated investment fund transactions, support top-tier attorneys, and make an impact within a leading global law firm, we’d love to hear from you.

Don't meet every job requirement? That's okay! If you're excited about this role but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others at Kirkland.

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law. #LI-Hybrid #LI-SB1