Paralegal I

Marriott Vacations; United States; On-site; USD 60,000 - 78,000; Full time

Job summary

Marriott Vacations is seeking a Litigation Paralegal within the Law Department's LCPLE Group. You will process new lawsuits, prepare and organize case files, log information in legal databases, and handle subpoenas, garnishments, and data subject requests.

You will support attorneys in litigation and arbitration and ensure timely, accurate documentation. The role requires careful use of Company-approved AI tools with human oversight, maintaining confidentiality and privacy, and coordinating with

Qualifications

• One year of substantive, relevant experience as a litigation paralegal, legal administrative assistant, or comparable position in a law firm, corporate law department, or government agency.
• Undergraduate degree and/or a four-year college degree or equivalent qualifying work experience with an excellent performance record.
• Paralegal certificate or ABA-approved paralegal program preferred.
• Experience using generative AI, legal technology, automation, or related tools preferred.

Responsibilities

• Process intake for new and existing lawsuits, including subpoenas and related inquiries.
• Track court-imposed deadlines and file appropriate matters.
• Compose, type, and transmit correspondence and legal documents.
• Organize and manage case materials and data in the legal databases.
• Respond to information requests from other departments and external contacts.
• Maintain confidentiality and privacy of client information and materials.
• Use AI tools in accordance with policy, with human review for accuracy and sourcing.
• Provide administrative support to attorneys and serve as liaison with other teams.

Skills

Communication

Education

Undergraduate degree

Four-year college degree or equivalent qualifying work experience

Tools

Generative AI tools

Job description

Position Summary

The individual in this position will be a member of the Law Department's Litigation, Compliance, Privacy, Labor & Employment ("LCPLE") Group. The basic functions of this position are to process new lawsuits and assist with creating case files, logging information into the legal database system, and organizing and coordinating case documentation; track and file all correspondence associated with cases; compose, type, and send out correspondence as directed; assist attorneys in litigation and arbitration matters by, among other tasks, collecting, organizing, and managing information and materials regarding matters and cases; respond to and track requests for information from other departments and external contacts, including reviewing and responding to subpoenas, garnishments, and data subject access requests; and assist legal team in preparing materials for presentation. The position also requires effective and responsible use of Company-approved artificial intelligence (AI) tools to improve legal research, document review, drafting, data organization, reporting, and other assigned workflows, with appropriate human review and verification of all outputs.

Expected Contributions

Documentation/Reporting

• Handle intake process (file creation, database/log entries, tickler notifications, conversion from Word to PDF files, scanning, etc.) for all new and existing lawsuits, including subpoena-related inquiries.
• Track matters requiring response/action within court-imposed deadlines.
• Compose, type, and transmit correspondence, telefaxes, and legal documents as directed.
• Scan and email personal injury and Workers' Compensation matters to Claims Department.
• Email garnishments and information subpoenas to Payroll Department.
• Create and maintain small claims and subpoena files, logs, and scanning to iManage and other appropriate databases.
• Create and maintain Excel spreadsheet of all requests from other departments and external contacts.
• Maintain computer-based and paper-based filing and organization systems for records, reports, documents, etc.
• Use Company-approved AI and automation tools, where appropriate, to support document review, information organization, drafting, summarization, reporting, and process improvement, while independently reviewing outputs for accuracy, completeness, relevance, and appropriate sourcing.

Professional Relations

• Assist attorneys in collecting, organizing, and managing information and materials regarding litigation/arbitration matters and cases.
• Provide administrative support to litigation attorneys and other team members as needed.
• Serve as liaison between the LCPLE team and other Law Department staff, as well as corporate and regional personnel regarding litigation and related matters.
• Handle matters not requiring the LCPLE attorneys' attention; retrieve and provide current Registered Agent contact information for subpoenas.
• Serve as contact for LCPLE Group regarding due diligence requests from other departments.
• Address customers' service needs in a professional, positive, and timely manner.
• Assist other employees to maintain proper office coverage.
• Maintain confidentiality of proprietary materials and information.
• Protect the privacy and security of clients and co-workers.
• Use AI tools in accordance with Company policies, Law Department procedures, confidentiality obligations, privacy and information security requirements, records-management requirements, and applicable legal and ethical standards; do not enter confidential, privileged, personal, or restricted information into unapproved tools.
• Follow company and department policies and procedures.
• Research questions and problems; refer complex issues to manager.
• Protect company tools, equipment, machines, or other assets in accordance with company policies and procedures.
• Perform other reasonable job duties as requested.

Candidate Profile

Education:

• Undergraduate degree
• Four-year college degree or equivalent qualifying work experience with an excellent performance record.

Experience:

• Minimum of one year of substantive, relevant experience as a litigation paralegal, legal administrative assistant or comparable position in a law firm, corporate law department, or government agency.
• Certificate from an ABA-approved paralegal program or qualifying legal experience preferred.
• Paralegal certificate, or relevant work experience (0-3 years).
• Demonstrated experience using generative AI, legal technology, automation, or similar digital tools in a professional or academic setting preferred.

Skills and Attributes:

• Communication
• Answer telephones using appropriate etiquette including answering the phone within 3 rings, answering with a smile in one's voice, using the callers' name, transferring calls to appropriate person/department, requesting permission before placing the caller on hold, taking and relaying messages, and a