Paralegal - Chicago, IL

ADM; Chicago (IL); On-site; USD 59,000 - 108,000; Full time

Job summary

ADM is seeking a Paralegal to provide essential support to its corporate functions, focusing on legal entity management and compliance with securities regulations. The role requires strong organizational, communication, and critical thinking skills along with relevant paralegal experience. Candidates with a bachelor's degree and familiarity with entity management software will be preferred. Join ADM and contribute to our commitment to sustainability while advancing your career in a dynamic environment.

Benefits

Medical/Rx, dental, vision insurance

401(k) with matching contributions

Paid time off including holidays

Tuition assistance

Employee Assistance Program (EAP)

Company-sponsored training and development

Qualifications

• 5+ years prior paralegal experience preferred.
• Experience in software for Section 16 filing and entity management.
• Paralegal certification preferred or equivalent experience.

Responsibilities

• Provide corporate paralegal support for legal entity management.
• Assist with compliance related to SEC filings and corporate governance.
• Manage relationships with stock transfer agents and vendors.

Skills

Communication

Organizational

Critical Thinking

Attention to Detail

Multi-tasking

Confidentiality

Self-motivated

Education

High school/GED

Bachelor's degree, preferred

Paralegal certification, preferred

Tools

hCue

Microsoft Suite

Job description

**91866BR**

**Job Title:**

Paralegal - Chicago, IL

**Department/Function:**

Legal, Compliance, Regulatory Affairs, Corporate Security

**Job Description:**

**Paralegal - Chicago, IL**

This role provides corporate paralegal support primarily to ADM’s corporate functions, legal entity management and common stock/equity plan records. Under the supervision of the Associate General Counsel, Corporate, Securities and M&A, the Paralegal will:

**Day-to-Day Duties:**

+ Collaborate with stock transfer agents and record keepers re ADM common stock and related matters (including treasury shares, support for audits/audit-related matters, escheatment, regulatory examinations, and a variety of other matters connected to transfer agent); liaise with Depository Trust & Clearing Corporation (DTCC) re stock-related matters.

+ Support monitoring and compliance with New York Stock Exchange matters and policies (contact re various matters in connection with Listing Manager portal/dividend reporting, etc.; NYSE Annual Written Affirmation/CEO Certification); ADM status/listing confirmation requests.

+ Assist with the preparation of forms and management/deadlines relative to U.S. Securities and Exchange Commission (SEC) required Section 16 filings for officer/director activity (SEC Form 3, 4, and 5 as needed) and management of EDGAR codes for same; provide support for insider trading compliance matters including coordination with Fidelity.

+ Proxy statement assistance (participate and assist in planning and coordination, where needed, including director/officer questionnaires, communication and management of information with external counsel, transfer agent, proxy solicitor, New York Stock Exchange, DTCC, and others; assist with invoice process for same).

+ Provide support with compliance with California Annual Statement of Information/Corporate Disclosure Statement (closely connected to proxy information).

+ Annual meeting assistance, as needed.

+ Assist with the organization and maintenance of corporate minute books, records, and files and maintenance of the Company’s subsidiary management database, including adding new users, review and removing users as needed.

+ Assist with drafting and filing of corporate formations, qualifications, dba/name registrations, amendments, withdrawals, mergers and dissolutions.

+ Assist with drafting resolutions, written consents, secretary/officer certificates, affidavits, incumbencies, and powers of attorney and similar corporate documentation.

+ Assist with internal subsidiary restructurings (including review and proper execution of related agreements, resolutions and certifications) for U.S. and International subsidiaries.

+ Managing outside vendor relationships related to legal entity management and state filing/reporting including reviewing, entering and approving invoices.

+ Respond to requests for information and documentation from internal and external stakeholders regarding the company group legal entities, including running reports and generating legal entity organizational charts, affiliate ownership confirmations, and know-your-customer (KYC) or ultimate beneficial owner (UBO) requests.

+ Other general corporate paralegal tasks.

**Required Skills/Experience:**

+ 5+ yrs prior paralegal experience preferred

+ Experience in software for Section 16 filing, entity management, subsidiary governance and database management (hCue preferred)

+ Proficiency with Microsoft Suite; ability to learn other software programs quickly

+ Strong communication, organizational, and critical thinking skills

+ Superb attention to detail

+ Ability to multi-task and prioritize work to meet applicable deadlines

+ Ability to exercise discretion and maintain confidentiality of sensitive information

+ Self-motivated; ability to work both (i) independently to complete tasks and respond to department requests and (ii) with others to leverage their resources

**Education Requirements:**

+ High school/GED

+ Bachelor’s degree, preferred

+ Paralegal certification, preferred (or equivalent experience)

Excited about this role but don’t meet every requirement listed? Studies show that often applicants will self-select out if they don’t check every box. We encourage you to apply anyway. You may be just the right candidate for this role or another one of our openings.

ADM requires the successful completion of a background check.

REF:91866BR

**Req/Job ID:**

91866BR

**City:**

Chicago

**State:**

IL - Illinois

**Ref ID:**

\#LI-AS5

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**About ADM**

At ADM, we unlock the power of nature to provide access to nutrition worldwide. With industry-advancing innovations, a complete portfolio of ingredients and solutions to meet any taste, and a commitment to sustainability, we give customers an edge in solving the nutritional challenges of today and tomorrow. We’re a global leader in human and animal nutrition and the world’s premier agricultural origination and processing company. Our breadth, depth, insights, facilities and logistical expertise give us unparalleled capabilities to meet needs for food, beverages, health and wellness, and more. From the seed of the idea to the outcome of the solution, we enrich the quality of life the world over. Learn more at www.adm.com.

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\#LI-Onsite

**\t:**

**\#IncludingYou**

Diversity, equity, inclusion and belonging are cornerstones of ADM’s efforts to continue innovating, driving growth, and delivering outstanding performance. We are committed to attracting and retaining a diverse workforce and create welcoming, truly inclusive work environments — environments that enable every ADM colleague to feel comfortable on the job, make meaningful contributions to our success, and grow their career. We respect and value the unique backgrounds and experiences that each person can bring to ADM because we know that diversity of perspectives makes us better, together.

We are committed to ensuring all qualified applicants receive consideration for employment regardless of race, color, ethnicity, disability, religion, national origin, gender, gender identity, gender expression, marital status, sexual orientation, age, protected veteran status, or any other characteristic protected by law.

We welcome everyone to apply, especially those individuals who are underrepresented in our industry, as we strive to ensure our workforce represents the world that we help to feed: people of color, women, gender non-conforming, LGBTQIA+, veterans and persons with disabilities. For more information regarding our efforts to advance Diversity, Equity, Inclusion & Belonging, please visit our website here: Diversity, Equity and Inclusion | ADM. (https://www.adm.com/en-us/culture-and-careers/diversity-equity-inclusion/)

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**Benefits and Perks**

Enriching the quality of life for the world begins by taking care of our colleagues. In addition to competitive pay, we support your diverse needs with a comprehensive total rewards package to enhance your well-being, including:

+ **Physical wellness** – medical/Rx, dental, vision and on-site wellness center access or gym reimbursement (as applicable).

+ **Financial wellness** – flexible spending accounts, health savings account, 401(k) with matching contributions and cash balance plan, discounted employee stock purchasing program, life insurance, disability, workers’ compensation, legal assistance, identity theft protection.

+ **Mental and social wellness** – Employee Assistance Program (EAP), Employee Resource Groups (ERGs) and Colleague Giving Programs (ADM Cares).

Additional benefits include:

+ Paid time off including paid holidays.

+ Adoption assistance and paid maternity and parental leave.

+ Tuition assistance.

+ Company-sponsored training and development resources, such as LinkedIn Learning, language training and mentoring programs.

*Benefits may vary for bargained locations, confirm benefit eligibility with your recruiter.

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Base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. Hourly and salaried non-exempt employees will also be paid overtime pay when working qualifying overtime hours.

If hired, employees will be in an “at-will position” and the Company reserves the right to modify base pay (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

The pay range for this position is expected to be between:

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$59,000.00 - $108,000.00