Paralegal/ Administrative Assistant - Labor & Employment Practices

Cintas Corporation; Mason (OH); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive Pay

401(k) with Company Match/Profit-Shar

Company-paid Disability, Life & AD&D

Paid Time Off & Holidays

Skills Development & Career Growth

Job summary

Cintas Corporation is hiring an Employment Practices Paralegal to support the Labor and Employment Practices Group in defending employment claims and managing related litigation. The role provides paralegal services to internal and external counsel, coordinating with internal stakeholders and third-party administrators to ensure efficient workflows.

Under attorney supervision, you will drive organization, diligence, and adherence to company standards in all litigation matters, including

Qualifications

• Requires high school diploma or GED and strong communication skills.
• Confidentiality and professional judgment are essential.
• Organizational skills and ability to manage multiple priorities are required.
• Proficiency with MS Office, Adobe Acrobat, and litigation support tools is expected.

Responsibilities

• Manage intake and organization of employment matters and related docs.
• Support discovery, data collection, and reporting within HRIS and other systems.
• Oversee legal hold activities and maintain case materials.
• Maintain litigation calendars and tracking tools.
• Coordinate with internal teams and external stakeholders for efficient workflow.
• Assist with document review, subpoenas, and reporting for attorneys.
• Index and organize case files for quick access.
• Coordinate responses to DOT inquiries with proper tracking.
• Manage and troubleshoot internal employment agreements.
• Provide general administrative support including phones and docketing.

Skills

Communication

Collaboration

Organization

Tech proficiency

Education

High school diploma/GED

Bachelor’s Degree (preferred)

Tools

Microsoft Office

Adobe Acrobat

Litigation Support Applications

Electronic Docketing

PACER

Electronic Filing

Internet research tools

Job description

Cintas is seeking an Employment Practices Paralegal to support the Labor and Employment Practices Group in all aspects of managing the defense of employment claims, as well as employment litigation matters. Under the broad supervision of an attorney, the Paralegal/Administrative Assistant will provide support and paralegal services to internal and external counsel. This role collaborates closely with internal stakeholders, third-party administrators, and both in-house and outside counsel to ensure efficient handling of litigation processes. This position plays a critical role in maintaining organization, driving efficiency, and supporting successful legal outcomes through effective coordination, attention to detail, and adherence to legal and company standards.

Requisition Number: 239038

Key Responsibilities

• Manage intake, organization, and ongoing administration of employment matters and related documentation.
• Coordinate research, information gathering, and documentation to support legal processes including running reports within the company’s HRIS system; collecting documents and data responsive to discovery requests; handling general inquiries relating to matter status and/or acting as a liaison within the organization to facilitate efficient workflow in legal matters or projects and preparing reports.
• Oversee legal hold activities and ensure proper tracking and maintenance of case materials.
• Maintain litigation tracking tools, calendars, and systems to support case progression.
• Facilitate communication and collaboration across internal teams and external stakeholders.
• Support legal processes through document review, subpoena responses, and reporting for several attorneys.
• Utilize systems and tools to ensure accurate organization, indexing, and accessibility of case files.
• Lead and coordinate the responses to Department of Transportation inquiries with sufficient tracking of requests.
• Manage and troubleshoot internal employment agreements to ensure completion by all parties.
• Performing administrative functions; including answering phones, providing docketing support and managing litigation calendars, and drafting cover letters.

Skills/Qualifications

Required

• High school diploma/GED
• Strong communication skills with the ability to collaborate effectively across diverse stakeholders
• Ability to maintain strict confidentiality while demonstrating professionalism and sound judgment
• Organized and self-disciplined with the ability to manage multiple priorities
• High level of proficiency with technology, including Microsoft Office Suite applications, Adobe Acrobat, Litigation Support Applications, Electronic Docketing Applications, PACER, Electronic Filing, and other internet research tools

Preferred

• Bachelor’s Degree
• Minimum two (2) years of experience as a paralegal or legal assistant
• Project management experience

Benefits

Cintas offers comprehensive and competitive medical, dental and vision benefits, with premiums below the national average. We offer flexibility with four different medical plan options; one plan is offered at zero cost.

Additionally, Our Employee-partners Enjoy

• Competitive Pay
• 401(k) with Company Match/Profit Sharing/Employee Stock Ownership Plan (ESOP)
• Disability, Life and AD&D Insurance, 100% Company Paid
• Paid Time Off and Holidays
• Skills Development, Training and Career Advancement Opportunities

Company Information

Cintas Corporation helps more than one million businesses of all types and sizes get Ready to open their doors with confidence every day by providing products and services that help keep their customers’ facilities and employees clean, safe, and looking their best. With offerings including uniforms, mats, mops, towels, restroom supplies, workplace water services, first aid and safety products, eye-wash stations, safety training, fire extinguishers, sprinkler systems and alarm service, Cintas helps customers get Ready for the Workday. Headquartered in the U.S., Cincinnati, OH, Cintas is a publicly held Fortune 500 company traded over the Nasdaq Global Select Market under the symbol CTAS and is a component of both the Standard & Poor’s 500 Index and Nasdaq-100 Index.

Cintas Corporation is proud to be an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, age, genetic information, disability, protected veteran status, or any other characteristic or category protected by local, state, or federal law.

This job posting will remain open for at least five (5) days.

Job Category:

HR/Legal

Organization:

Corporate

Employee Status:

Regular

Schedule:

Full Time

Shift:

1st Shift