Paralegal - 48003816

My Florida CFO; Tallahassee (FL); On-site; USD 50,000 - 65,000; Full time

Job summary

The Paralegal, Office of the Chancellor, will support the Board’s goals by reviewing contracts, managing litigation documents, responding to records requests, and handling constituent complaints. Based in Tallahassee, FL, you will work under the General Counsel to assist with promulgating regulations and tracking deadlines.

A Paralegal certificate is required. Preferred: experience with the State University System, Florida agencies, public records requests, and retention procedures.

Qualifications

• Paralegal certificate required.
• Preferred: knowledge or experience in the State University System or other Florida state agencies.
• Preferred: experience handling public records requests.
• Preferred: experience with Florida record retention procedures and requirements.

Responsibilities

• Assist with Public Records Requests and Constituent Complaints, including responding, redacting, tracking, and coordinating with offices.
• Coordinate with outside counsel to assemble document production and manage discovery.
• Assist in managing regulation promulgation, notices, and agenda items, and finalizing regulations.
• Draft, review, and process legal correspondence and contracts; support litigation case files and timelines.

Skills

Public records requests experience

State University System experience

Florida agency experience

Education

Paralegal certificate

Job description

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Paralegal, Office of the Chancellor (01059)

Select Exempt Service Position (SES)

The Paralegal, under the direct supervision of the General Counsel, will assist in serving as a resource to support the Board’s goals and objectives. Paralegal assistance shall include contract review, managing litigation documents, reducing risk to the Board, promulgating regulations, responding to records requests, and responding to constituent complaints.

Responsibilities, duties, and activities may include, but are not limited to, the following:

Public Records Requests and Constituent Complaints

• Responds to routine as well as complex requests for public records under F.S. Chapter 119. Collaborates with various offices on complex, sensitive, and/or high-profile requests that may involve significant media interest/scrutiny. Communicates clearly and effectively with both Board Office staff and the general public about the public records process.


• Reviews responsive materials for public records requests under F.S. Chapter 119 and applicable federal laws and makes appropriate redactions. Responds in a timely manner to requesters and effectively manages, tracks, and provides periodic updates on a large volume of requests.


• If requested by the General Counsel, conducts training for Board Office staff on the Public Records Act, individual records requests, and the relevant policies and procedures. Advises offices on specific state and federal exemptions and best practices. Tracks legal updates to federal and state public records laws. Works as a liaison with the Records Management Liaison Officer.


• Reviews, analyzes, and prepares responses to constituent complaints, as assigned by the General Counsel.

Litigation

• Coordinate with outside counsel to assemble document production.


• Gathers, organizes, and produces documents responsive to subpoenas and/or discovery requests in both federal and state courts. Redacts according to the appropriate rules of civil procedure and/or applicable privacy laws. Conducts research on the legal sufficiency of subpoenas and related authorizations/releases.


• Follow up with counsel on outstanding discovery requests, hearing outcomes, and Court Orders, and update discovery responses as additional information is requested.


• Assists in identifying critical legal and statutory issues of the disputes.


• Organizes and maintains electronic litigation case files. Calendars litigation deadlines and reminders. Assists with scheduling witness interviews, meetings, and depositions.

Other

• Assists the General Counsel in managing the regulation promulgation process including, advising staff of timelines, preparation of notices, posting of notifications, coordinating with the General Counsel regarding agenda items/timelines, vetting of regulations, and finalizing regulations.


• Receives, reviews, and analyzes contracts for purchases of goods and services. Triages non-standard contracts to conform to statutory and other obligations. Tracks document development, execution, expiratory renewal dates and other related information.


• Drafts, prepares, and processes legal correspondence for attorney review.


• Other duties and special projects as assigned.

Minimum Qualifications

• Paralegal certificate required

Preferred Requirements

• Knowledge or experience in the State University System or other state agencies in Florida


• Experience handling public records requests


• Experience with State of Florida record retention procedures and requirements

Hiring Range

Salary range $50,000 - $65,000, based on qualifications and experience.

Benefits

If you have a desire to serve the people of Florida and work in the number one higher education system in the country, a career with the Board of Governors will allow you to do so while offering an excellent array of benefits, including:

• Health insurance (over 80% employer paid)


• Basic life insurance policy (100% employer paid)


• Dental, vision and supplemental insurance options


• Vacation and sick leave


• Paid parental leave


• Nine paid holidays


• Opportunities for professional growth and career advancement


• Tuition waiver for public college courses


• Training opportunities

This position requires pre-employment background screening that includes fingerprinting.

As one of the nation's largest university systems, the State University System of Florida is comprised of 12 institutions— ranging from a nationally-ranked liberal arts college to top-ranked comprehensive research universities—serving more than 350,000 students. The Florida Board of Governors is the constitutionally created body that oversees the System, ensuring its well-planned coordination and operation. The 17-member Board appoints a Chancellor who serves as the chief executive officer of the System, providing guidance to the Board and oversight of the Board Office, which is located in Tallahassee, Florida. The Board of Governors Office: Is an EEO/AA Employer | Does not tolerate discrimination or violence in the workplace | Only hires U.S. citizens and lawfully authorized alien workers. | Contact us if you require an accommodation to participate in the selection process

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.