Paralegal

Troutman Pepper Hamilton Sanders; West Palm Beach (FL); On-site; USD 120,000 - 140,000; Full time

Job summary

The Paralegal position at Troutman Pepper Hamilton Sanders provides essential support across matters, clients, and attorney teams. You will assist with preparing legal documents, conduct factual and legal research, manage case files, and coordinate client communications under attorney supervision.

The role emphasizes confidentiality, meeting deadlines, and familiarity with e-filing, Bluebook, and document management systems.

Qualifications

• Strong knowledge of legal terminology, procedures, and court rules.
• Advanced knowledge of online government e-filing systems.
• Proficiency in Microsoft Office Suite and legal research platforms (Westlaw, LexisNexis).
• Exceptional written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Ability to provide quality client service and maintain confidentiality.
• Familiarity with document management systems (e.g., iManage) and e-filing platforms.
• Self-starter capable in a high-performance, fast-paced environment.
• Ability to work independently and with teams in hybrid/in-office settings.

Responsibilities

• Draft, proofread, and revise legal documents, correspondence, pleadings, motions, briefs, and agreements under attorney direction.
• Conduct factual and legal research using Westlaw and LexisNexis, summarizing findings for attorney review.
• Fact/cite check large briefs according to Bluebook under tight deadlines.
• Organize and maintain case files, ensuring accuracy and completeness.
• Assist with discovery proceedings including document collection, review, organization, and production.
• Prepare and file documents with federal, state, and local courts, including e-filing where applicable.
• Monitor deadlines and maintain case calendars; coordinate with attorneys to ensure timely completion.
• Communicate with clients, opposing counsel, courts, and third parties under attorney supervision.
• Assist in trial/hearing prep, including pretrial disclosures, trial binders, exhibit lists, and witness materials.
• Coordinate logistics for depositions, mediations, hearings, and other proceedings.
• Review and summarize medical records, contracts, and other case materials.
• Enter and track billable time accurately in the firm's timekeeping system.
• Coordinate case management from intake through resolution; anticipate attorney/client needs.
• Support training of other paralegals and perform administrative duties as needed.

Skills

Legal research

Drafting

Communication

Time management

Confidentiality

Organization

Multitasking

Education

Bachelor's degree

Associate's degree + paralegal experience

Paralegal certificate (ABA-approved)

Certified Paralegal (CP)

Tools

Westlaw

LexisNexis

Microsoft Office

iManage

Job description

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.

We invite you to explore the position below and to submit your application to join our team!

The Paralegal provides support across various matters, clients, projects and/or attorney teams. Assists with the preparation of legal documents, conducts factual and legal research, manages case files, and coordinates client communications under attorney supervision. The Paralegal plays a key role in delivering high-quality legal services to clients while maintaining the highest standards of professionalism and confidentiality.

Essential Responsibilities:

• Draft, proofread, and revise legal documents, correspondence, pleadings, motions, briefs, and agreements under attorney direction.
• Conduct factual and legal research using online databases (Westlaw, LexisNexis) and summarize findings for attorney review.
• Fact/cite check large briefs according to the sources, including Bluebook, under tight deadlines.
• Organize and maintain physical and electronic case files, ensuring accuracy and completeness.
• Assist with discovery processes including document collection, review, organization, and production.
• Prepare and file documents with federal, state, and local courts, including e-filing where applicable.
• Monitor deadlines and maintain case calendars; coordinate with attorneys to ensure timely completion of tasks.
• Communicate with clients, opposing counsel, courts, and third parties under attorney supervision.
• Assist in trial and hearing preparation, including preparation of pretrial disclosures, trial binders, exhibit lists, and witness materials, and assistance with onsite war room and courtroom logistics.
• Coordinate logistics for depositions, mediations, hearings, and other legal proceedings.
• Review and summarize medical records, contracts, financial documents, and other case-related materials.
• Enter and track billable time accurately in the firm's timekeeping system.
• Coordinate case management from intake through resolution, anticipating attorney and client needs.
• Participate in the training and professional development of other paralegals in routine practice elements.
• Assist with administrative tasks as needed, including scheduling and correspondence.
• Maintain compliance with firm policies and applicable professional responsibility rules.

Required Knowledge, Skills, and Abilities:

• Strong knowledge of legal terminology, procedures, and court rules (federal, state, and local).
• Advance knowledge utilizing online government e-filing systems.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and legal research platforms (Westlaw, LexisNexis).
• Exceptional written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast‑paced environment.
• Ability to effectively and professionally provide quality client service to both internal and external clients.
• Ability to maintain strict confidentiality and exercise sound professional judgment.
• Familiarity with document management systems (e.g., iManage) and e‑filing platforms preferred.
• Motivated self‑starter successful in a high‑performance, fast‑paced, dynamic environment with limited supervision, seeking guidance on unusual or highly complex matters.
• Ability to work effectively both independently and with teams to promote consistent and efficient workflow processes; including in hybrid and in‑office settings.

Required Education:

• Bachelor's degree from an accredited college or university; or Associate's degree combined with equivalent paralegal experience.

Preferred Education:

• Bachelor's degree in Paralegal Studies, Legal Studies, Political Science, or a related field.

Certification(s):

• Paralegal certificate from an ABA-approved program preferred but not required.
• Certified Paralegal (CP) designation through NALA or equivalent certification is a plus but not required.

Required Qualifications:

• Minimum of ten (10) years of progressive litigation experience in a law firm or corporate legal department.
• Demonstrated ability to draft and review legal documents with minimal supervision.
• Experience with court filing procedures and deadline management.

Preferred Qualifications:

• Minimum of five (5) years of paralegal experience in a large law firm environment.
• Experience in litigation practice area
• Familiarity with e‑discovery tools and platforms (e.g., Relativity, Concordance).
• Experience supporting multiple attorneys simultaneously in a high-volume practice.

#LI-Hybrid

The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19.

This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.

This position description does not constitute a written or implied contract of employment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

By applying for this position, you agree and understand that Troutman Pepper Locke will process your Personal Information pursuant to the terms of our Worker and Applicant Global Privacy Notice. If you have questions about our data handling practices, or you are a resident of California, the United Kingdom, or the European Union and wish to exercise your privacy rights, please contact us at [e-mail].

Equal Employment Opportunity

Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.

Compensation is dependent on several factors, such as position, location, market, education, training, and/or experience.

Hiring Salary Range:

$120,000.00 - $140,000.00