Paralegal

Family & Children's Services Career Center; Tulsa (OK); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Premium Medical, Dental & Vision (75%+

403(b) retirement with employer match

Life Insurance & disability

Employee assistance & wellness

Up to 34 Paid Days Off

Agency-paid professional development

Job summary

Family & Children's Services Career Center seeks a Paralegal to support the legal department with document review, contract analysis, and regulatory research. Responsibilities include assisting with court-related matters, drafting corporate documents, and maintaining contracts and templates.

The role touches on risk management, governance, and policy updates. Ideal candidates bring 1–2 years healthcare law or transactional experience, strong written and verbal communication, and the ability to

Qualifications

• Bachelor’s Degree preferred in a relevant field.
• Completion of a Legal Assistant or Paralegal program preferred (ABA-accredited).
• 1–2 years of healthcare law or transactional experience preferred.
• Superior writing and strong analytical skills required.
• Excellent communication and ability to work independently with minimal supervision.
• Misture shows strong initiative, organization, and confidentiality.

Responsibilities

• Review and track subpoenas and court orders served on agency staff.
• Act as agency contact for external attorneys requesting staff testimony or records.
• Prepare employees for court or deposition testimony.
• Oversee legal request ticketing system and manage filings with agencies.
• Research statutes, cases, and legal codes as requested by General Counsel.
• Draft and review contracts, agreements, and corporate documents.
• Maintain legal forms/templates and assist with grant compliance disputes.
• Update policies and procedures to ensure legal compliance.

Skills

Analytical skills

Strong writing skills

Excellent communication

Initiative

Organizational skills

Time management

Confidentiality

Collaborative work

Education

Bachelor’s Degree

Paralegal certification preferred

Tools

Microsoft Office

Excel

Word

PowerPoint

Job description

Competitive salary

• Premium Medical, Dental & Vision Benefits-75% employer-paid medical premiums*
• Retirement Plan 403(b) with up to 6% employer match
• Life Insurance and disability benefits
• Employee assistance and wellness programs
• Up to 34 Paid Days Off 1st year!
• Agency-Paid professional development and training

The Paralegal provides support to the legal department, which includes reviewing and organizing documents and contracts, reviewing contracts, and researching applicable laws. This position also touches on areas including, but not limited to, general legal affairs and court matters, risk management, policies and procedures, regulatory matters, and corporate governance.

DUTIES AND RESPONSIBILITIES:

I. General Legal Support

• Review and track subpoenas and court orders served on agency staff.
• Act as the agency contact for external attorneys requesting staff testimony or medical records.
• Assist in preparing employees for court or deposition testimony.
• Oversee and manage the agency’s legal request ticketing system.
• Research and analyze law sources such as statutes, recorded judicial decisions, legal articles, and legal codes as requested by the General Counsel.
• Review proposed filings with federal and state agencies.
• Assist in preparing and reviewing corporate documents and proposed filings with federal and state agencies.
• Assist with reviewing board bylaws, incorporation/charitable status, Secretary of state filings, and real estate tax exemptions.
• Assist with a wide variety of projects requiring legal expertise.
• Other duties as assigned.

II. Contract Management

• Maintain and oversee the agency’s Legal Contract Database.
• Assist in drafting and reviewing various legal documents, contracts, agreements, and corporate documents ensuring accuracy and adherence to legal standards.
• Ensure contract follow-up and tracking for all agency contracts.
• Maintain all agency legal forms and templates.
• Assist with legal disputes relating to contractual obligations or grant compliance.

III. Policies and Procedures

• Revise various agency policies and procedures to achieve legal compliance.
• Maintain and ensure policies and procedures are current and updated when appropriate.
• Monitor policy review schedules and coordinate updates with policy owners and stakeholders annually.
• Ensure consistency in policy format, structure, terminology, and writing style across the organization.

ESSENTIAL COMPETENCIES:

Must be able to demonstrate competencies and adhere to the values and core principles of CCBHCs. At a minimum they include:

• Coordination & Collaboration
• Accessible & Available
• Evidenced Based
• Person-Centered Care
• Family-Driven Care
• Recovery Oriented
• Trauma Informed
• Data Driven
• Co-Occurring Capable
• Culturally Competent

All CCBHC required training courses must be completed within in 30 days of hire.

ESSENTIAL BEHAVIORS:

1. 1. Additional assignments are assumed willingly.
2. 2. Demonstrates sensitivity to the service population’s cultural and socioeconomic characteristics in all interactions.
3. 3. Adheres to agency policies and procedures and supports agency mission and values.
4. 4. Completes all required paperwork and reports accurately in a timely manner.
5. 5. Meets established performance/productivity standards as determined by program and agency leadership.
6. 6. Practices accountability, confidentiality, and strong ethical standards.
7. 7. Demonstrates integrity as evidenced by honesty, trustworthiness, respect for self and others, sincerity, and valuing diversity.
8. 8. Demonstrates the ability to work collaboratively with other personnel and/or service providers or professionals.
9. 9. Utilizes agency technology and attends training on updates and/or new applications.
10. 10. Exhibits responsibility through good attendance, effective time management, dependability, self-discipline, flexibility, and working independently.
11. 11. Promotes team building through encouragement, support, shared decision-making, and the seeking of synergistic results.
12. 12. Utilizes supervision appropriately and willingly participates in training, demonstrating a desire for learning and professional development.
13. 13. Communicates effectively both verbally and in writing.
14. 14. Partners with and openly communicates and collaborates with department associates, program managers, and other staff associates
15. 15. Demonstrates excellent customer service both internal and external
16. 16. Openly supports departmental and organizational changes.
17. 17. Participates in identifying continuous improvement areas within department or agency and presents possible solutions.
18. 18. Consistently produces quality work.
19. 19. Utilizes necessary knowledge and skills to perform the job, keeping current with new and best practices.
20. 20. Attends and participates in required department and agency meetings and trainings.

QUALIFICATIONS:

Education: Bachelor’s Degree preferred

Licenses/Certifications: Completion of a Legal Assistant or Paralegal program accredited by the American Bar Association that requires a minimum of 60 semester hours preferred and/or a Paralegal Certification through a NCCA accredited and ABA recognized program.

EXPERIENCE/KNOWLEDGE/SKILLS:

• One to two (1-2) years of experience in healthcare law, or transactional work, healthcare preferred, or equivalent based on experience.
• Superior writing skills.
• Strong analytical acumen demonstrated by following a throughfall and analytical approach to planning, problem solving and decision-making.
• Excellent communication abilities and people skills.
• Strong initiative and ability to work in a fast-paced environment while maintaining a sense of urgency and accuracy.
• Must be able to work independently with minimal supervision and display strong judgment skills.
• Well organized, strong ability to multi-task, and excellent time management skills.
• Ability to maintain confidentiality for both clients and staff.
• Ability to always act in a professional manner.
• Ability to work cooperatively with staff and build rapport quickly, develop trust, and sustain positive working relationships.
• Ability to work collaboratively with the public and/or external entities and maintain effective working relationships.
• Must demonstrate a passion and enthusiasm for cultivating a strong culture at F&CS.
• Must be proficient with Microsoft Office applications, and other software including but not limited to Excel, Word, Power Point, and data bases.
• Must possess a driver’s license and use personal automobile to travel to locations other than primary office.