Paralegal

City of Seattle; Seattle (WA); Hybrid; USD 37,000 - 45,000; Full time

Benefits offered by this job

Vacation & holidays

Sick leave

Medical insurance

Dental insurance

Vision insurance

Life insurance

Long-term disability

Job summary

The City of Seattle seeks a Paralegal to support the Office of Labor Standards enforcement, record-keeping, and PRA responses. You will work under the Enforcement Director and help manage electronic files, data entry, and reporting.

Your duties include investigating, gathering evidence, analyzing records, and drafting legal documents while coordinating with multiple teams. The role offers hybrid work and competitive benefits.

Qualifications

• Bachelor’s Degree
• Paralegal certification or equivalent training
• Two years of experience performing paralegal duties
• OR a certification from a nationally accredited paralegal training institution plus three years of related experience
• OR four years of related experience

Responsibilities

• Recordkeeping support: manage intake/case files, prepare reports, and maintain databases and SharePoint.
• Respond to PRA requests: identify custodians and assemble records for review and production.
• Conduct investigations and legal research: interview witnesses, collect evidence, draft and serve documents.

Skills

Recordkeeping

Public Records Act

Legal research

Multitasking

Communication

MS Outlook

Excel

Organizational skills

Education

Bachelor’s Degree

Paralegal certification

Tools

SharePoint

Case management database

Microsoft Office (Outlook, Word, Excel)

Job description

The City of Seattle is a leader on wage, labor, and workforce practices that enhance equity, address wage gaps, and create a fair and healthy economy for workers, businesses, and residents. The Office of Labor Standards (OLS) seeks to improve workers’ lives through the development and implementation of innovative policies and laws that create a fair and equitable workplace.

As part of this mission, we are seeking a Paralegal to support the Office of Labor Standards (OLS) enforcement team and other teams in their organizational and record‑keeping support related to enforcement. You will report to the OLS Enforcement Director.

Your top 3 priorities in this role will be:

1. Recordkeeping support:opening, preparing, maintaining, and closing electronic intake and case files and records in case management database and SharePoint; using case management system to organize documents for review and production; managing organization and maintenance of enforcement records in database and SharePoint; preparing database reports and performing data entry for quality assurance; tracking and processing intakes, cases, enforcement activities, payment and distribution of financial remedies using database; conducting post‑investigation compliance monitoring; tracking, performing data entry, and maintaining accuracy and consistency in database for case filings, outcomes, payment and distribution of financial remedies, and compliance monitoring.

2. Responding to disclosure requests under the Washington State Public Records Act (PRA): identifying records custodians; using case management database and SharePoint to collect and organize records for review, discovery, and production purposes; maintaining up‑to‑date knowledge and understanding of PRA law and related City practices and procedures, enforcement division processes for response to PRA requests, and ongoing identification, collection, and production of enforcement division records under the PRA; and serving as a back‑up for the public disclosure officer (involves working with enforcement division staff and other department staff, including paralegal and public disclosure officer).

3. Conducting investigative and legal research: conducting worker intake; providing information and referrals; conducting investigations or similar enforcement actions; locating, contacting, communicating with and/or interviewing witnesses, complainants, respondent employers or hiring entities; collecting, organizing, reviewing, and analyzing documentary and testimonial evidence and information; drafting, preparing, and sending or serving legal documents on parties; and conducting legal research; identifying, applying, and analyzing relevant laws, rules, policies, etc.

You’ll be positioned for success if you bring:

• Ability to juggle multiple tasks efficiently and adapt easily to changing priorities to meet deadlines in a fast‑paced, team‑oriented environment;
• Strong customer service skills;
• Excellent organizational and time management skills;
• Strong written and oral communications skills;
• Strong MS Outlook, Office and Excel skills;
• Attention to detail

In addition to the ability to perform the tasks described above, you will need to possess the following required qualifications or a combination of education, training or experience that provides an equivalent background required to perform the work of the class:

• A Bachelor’s Degree
• Two years of experience performing paralegal duties

OR

• A certification from a nationally accredited paralegal training institution
• Three years of related experience

OR

• Four years of related experience

This is a full‑time, civil service position that is eligible for overtime and is classified as a Paralegal. This role is classified under the step progression compensation program and is non‑represented.

Compensation: The full pay range for this classification is $41.44 – $48.31 hourly. New employees begin at Step 1 of the pay progression, which is $41.44 hourly. Current City employees’ starting rate of pay will be based on Personnel Rules.

Benefits: The City of Seattle offers a comprehensive benefits package, including vacation, holiday, and sick leave, as well as medical, dental, vision, life, and long‑term disability insurance for employees and their dependents. More information about employee benefits is available on the City’s website at: https://www.seattle.gov/human-resources/benefits. Please select an option under the heading “Most Employee Benefits.”

Working Schedule: This position offers a hybrid work schedule. Employees will be expected to work in‑person three days a week. Individual schedules will be based on agreement between the employee and their supervisor.

Hiring Timeline:First interviews for this position are tentatively scheduled for October 19‑23, 2026. Second interviews for this position are tentatively scheduled for November 2‑6, 2026.

Accommodations: We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact Sandra Wong at [e-mail] to request accommodation.

Why work at the City?At the City of Seattle, public service is more than a job; it’s a chance to shape the future and make a meaningful difference in the lives of everyone who works, lives, or plays in our city. With 12,000 employees across 40+ departments and 1,100 job titles, we are united by a common purpose: to create a Seattle that is vibrant and welcoming for all. Whatever your role, you’ll help power a forward‑looking city that leads by example - inclusive, innovative, equitable, and community‑focused - while joining a diverse team committed to solving challenges and making a lasting impact together. Join us in building a Seattle where everyone thrives!

Who may apply: This position is open to all applicants who meet the minimum qualifications. The City of Seattle values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity. The City encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ, people with disabilities, veterans, and those with diverse life experiences.
Questions: If you have questions, please contact Sandra Wong at [e-mail].