Paralegal

Gallagher; Rolling Meadows (IL); On-site; Confidential; Full time

Job summary

Gallagher is seeking a detail-oriented Paralegal to support the Legal Department. The role focuses on governance documentation, entity management, and regulatory filings within a fast-paced environment.

Ideal candidates will have 3+ years of paralegal or legal support experience, strong drafting and communication skills, and proficiency with MS Office and entity management tools. The position is based in Rolling Meadows, IL with on-site collaboration.

Qualifications

• Associate’s degree and Paralegal certificate with 3 years litigation experience
• Thorough knowledge of legal concepts, terminology and litigation protocols; electronic filing experience

Responsibilities

• Maintain and organize corporate governance records and related filings.
• Draft, review, format, and track routine governance documents.
• Maintain entity management databases and legal designated producers for each entity.
• Track corporate governance deadlines, annual reports, state filings, and compliance obligations.
• Coordinate with internal stakeholders, outside counsel, registered agents, and service providers on governance matters.
• Support due diligence, audits, internal reporting, and corporate transactions as needed.
• Manage document organization, filing, and circulation for signature and retrieval.
• Provide support on special projects within the Legal Department.

Skills

Written communication

Verbal communication

Time management

Attention to detail

MS Office

Education

Bachelor’s degree

Associate degree

Paralegal certificate

Tools

GEMS entity management

AdobeSign

Microsoft Office Suite

Job description

Introduction

At Gallagher, we help clients face risk with confidence because we believe that when businesses are protected, they’re free to grow, lead, and innovate. You’ll be backed by our digital ecosystem: a client-centric suite of consulting tools making it easier for you to meet your clients where they want to be met. Advanced data and analytics providing a comprehensive overview of the risk landscape is at your fingertips. Here, you’re not just improving clients' risk profiles, you’re building trust. You’ll find a culture grounded in teamwork, guided by integrity, and fueled by a shared commitment to do the right thing. We value curiosity, celebrate new ideas, and empower you to take ownership of your career while making a meaningful impact for the businesses we serve. If you’re ready to bring your unique perspective to a place where your work truly matters; think of Gallagher.

Introduction

At Gallagher, we help clients face risk with confidence because we believe that when businesses are protected, they’re free to grow, lead, and innovate. You’ll be backed by our digital ecosystem: a client-centric suite of consulting tools making it easier for you to meet your clients where they want to be met. Advanced data and analytics providing a comprehensive overview of the risk landscape is at your fingertips. Here, you’re not just improving clients' risk profiles, you’re building trust. You’ll find a culture grounded in teamwork, guided by integrity, and fueled by a shared commitment to do the right thing. We value curiosity, celebrate new ideas, and empower you to take ownership of your career while making a meaningful impact for the businesses we serve. If you’re ready to bring your unique perspective to a place where your work truly matters; think of Gallagher.

Overview

This position works closely with the Director, Legal Entity management, to help ensure accurate governance documentation, timely filings, and effective legal support across the organization. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment while handling confidential matters with discretion and professionalism.

How You'll Make An Impact

• Maintain and organize corporate governance records, including biographical affidavits, operating agreements, resolutions, written consents, officer appointments, dissolution, mergers and related documentation.
• Draft, review, format, and track routine governance documents, including resolutions, consents, certificates, plans of liquidation and other corporate records.
• Maintain entity management databases and legal designated producers for each entity.
• Track corporate governance deadlines, annual reports, state filings, and other compliance obligations.
• Coordinate with internal stakeholders, outside counsel, registered agents, and third-party service providers on governance matters.
• Support due diligence, audits, internal reporting, and corporate transactions as needed.
• Manage document organization, filing, and circulation for signature and retrieval within legal document management systems.
• Provide support on special projects and other Legal Department initiatives as assigned.

About You

Required:

• Associate's degree, Paralegal certificate and 3 years litigation experience required.
• Thorough knowledge of legal concepts, legal terminology and jurisdictional litigation protocols for federal and state courts; electronic filing experience necessary.

Highly Preferred:

• Notary Public
• Designation or willingness to obtain designation with Insurance and Securities Organization.
• Bachelor's Degree
• Minimum of 1-2 years law firm environment or equivalent.
• 1-4 years of paralegal or legal support experience, in an in-house legal department, corporate legal environment or law firm with corporate governance experience.
• Proficiency in Microsoft Office Suite; experience with GEMS entity management and AdobeSign software a plus.
• Excellent attention to detail and accuracy
• Strong organizational and time management skills
• Ability to manage multiple priorities and deadline
• Strong written and verbal communication skills
• Ability to work independently and collaboratively
• Professional judgment and discretion with confidential information
• Strong drafting, proofreading, and document production skills
• Analytical and problem-solving abilities
• Ability to look for automation opportunities and streamlined document production and other processes, including the use of AI
• Strong interpersonal skills and ability to work effectively across departments
• Experience in an in-house legal department
• Experience with entity management tools and legal workflow systems

Compensation And Benefits

At Gallagher, we believe supporting our colleagues goes far beyond the role itself. For more information, visit our Benefits page.

• Competitive compensation
• Comprehensive benefits programs designed to support your well-being
• Career development opportunities and ongoing learning
• A collaborative, people-first culture with accessible leadership
• The opportunity to do meaningful work with global reach and local impact

At Gallagher, we are dedicated to building an inclusive and authentic workplace. If your past experience doesn’t align perfectly, we encourage you to join our Talent Community to stay connected to additional career opportunities. At times, we will consider transferable skills from previous roles.

Gallagher is an affirmative action/equal opportunity employer (Minorities/Females/Veterans/Disabled)