Paralegal

Stotler Hayes Group, LLC; Mason (OH); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Paid Time Off

Comprehensive Health, Vision & Dental

Life Insurance

Short-Term Disability Coverage

401(k) with Employer Match

Volunteer Days

Paid Training

Additional perks and professional dev

Job summary

Stotler Hayes Group, LLC seeks a highly organized Paralegal to assist attorneys with drafting and filing documents, investigating facts, and managing deadlines. This role supports a nationwide healthcare law practice while working from our Mason, Ohio office, with remote coordination across multiple locations.

The ideal candidate demonstrates exceptional organization, strong written and verbal communication, and the ability to handle confidential information.

Qualifications

• Exceptional organizational ability with meticulous attention to detail and deadlines.
• Professional communication skills in writing and speaking.
• Ability to handle confidential information with discretion.
• Experience with litigation documentation and court filing procedures.

Responsibilities

• Draft and prepare legal documents (briefs, pleadings, appeals, agreements, mortgages, verifications, authorizations).
• Investigate facts and public records to support case strategy.
• File documents with courts and administrative bodies, including electronic filing systems.
• Maintain proactive follow-up on appeals, pleadings, verifications, and agency requests.
• Manage attorney and shared office calendars; provide deadline reminders and tracking.
• Communicate with courts, agencies, clients, and internal teams.
• Create and maintain organized virtual document files with proper indexing and filing protocols.
• Draft legal correspondence and manage administrative tasks.

Skills

Organizational skills

Professional written & verbal comms

Problem-solving mindset

Judgment & discretion

Relationship building

Dependable & self-motivated

Independent work in distributed teams

Litigation documentation familiarity

Tools

Clio

Microsoft 365

Adobe Acrobat

Apple macOS

Job description

The Role

We're seeking a highly organized, detail -oriented Paralegal in the essential role of teaming up with our attorneys to managing legal documents, coordinating court filings, investigating facts and records, and ensuring deadlines never slip. Your work directly impacts case outcomes and client relationships.

About Us

Stotler Hayes Group, LLC is a nationally recognized healthcare law firm serving long-term care providers across the country. Our team of approximately 50 attorneys, paralegals, and operations professionals is dedicated to helping clients navigate complex legal matters involving Medicaid eligibility and reimbursement, administrative appeals, probate, estate administration, civil litigation, collections, and guardianships.

Our attorneys work remotely from home offices and coworking spaces throughout the United States while our Legal Support and Operations teams collaborate from our Mason, Ohio office to provide seamless support. We pride ourselves on being mission-driven, collaborative, people-centered, and committed to delivering exceptional service to both our clients and one another.

What You'll Do

• Draft and prepare legal documents (briefs, pleadings, appeals, agreements, mortgages, verifications, and authorizations)
• Investigate facts and public records to support case strategy
• File documents with courts and administrative bodies, including electronic filing systems
• Maintain proactive follow-up on appeals, pleadings, verifications, and agency requests
• Manage attorney and shared office calendars; provide deadline reminders and tracking
• Communicate regularly with courts, agencies, clients, and internal teams
• Create and maintain organized virtual document files with proper indexing and filing protocols
• Draft legal correspondence and manage administrative tasks

What We're Looking For

The ideal candidate is someone who:

• Exceptional organizational ability with meticulous attention to detail, effectively prioritizing multiple deadlines while maintaining accuracy
• Communicates professionally, both verbally and in writing
• Problem-solving mindset with initiative and accountability
• Exercises sound judgment and discretion with confidential information
• Builds positive working relationships with colleagues, courts, clients, and third parties
• Is dependable, adaptable, and self-motivated
• Works well independently while supporting a collaborative, distributed team
• Familiarity with litigation documentation and court filing procedures

Because our attorneys practice remotely in states throughout the US, the ideal candidate is resourceful, communicates proactively, and is comfortable working independently while supporting professionals in multiple locations.

Technology Aptitude

Success in this role requires someone who is comfortable using technology in a fast-paced, remote-support environment. You'll work daily with attorneys and team members located across the country, so you should be confident learning new systems, troubleshooting routine technology issues, and finding solutions independently.

Ideal candidates will have:

• Strong proficiency with Microsoft 365 (Outlook, Word, Excel, Teams) and Adobe Acrobat
• Experience with legal or case management software such as Clio (preferred)
• Experience using Apple/macOS operating systems
• The ability to quickly learn new software, platforms, and workflows
• Strong technical aptitude and confidence troubleshooting common hardware, software, and connectivity issues before escalating them
• Comfort collaborating with remote team members using video conferencing, messaging, and cloud-based applications
• The ability to adapt to evolving technology and efficiently navigate multiple systems throughout the workday

Benefits

• Paid Time Off
• Comprehensive Health, Vision & Dental Insurance
• Life Insurance
• Short-Term Disability Coverage
• 401(k) with Employer Match
• Volunteer Days
• Paid Training
• Additional perks and professional development opportunities

Why Join Us?

Stotler Hayes Group, LLC is proud to have been recognized as a Great Place to Work for five consecutive years. We have also been recognized by Vault's 2026 Best Law Firms to Work For, earning honors in:

• Firm Culture
• Associate/Partner Relations
• Formal Training
• Informal Training
• Mentoring & Sponsorship
• Technology & Innovation
• Wellness
• Inclusion
• Transparency
• Hours

When you join our team, you'll receive structured onboarding, ongoing training, and the opportunity to build a rewarding career in a collaborative environment that values accountability, continuous learning, and professional growth.

Applicants must be able to work full-time in the firm's Mason, Ohio office.

Equal Employment Opportunity

We are an Equal Opportunity Employer and are committed to creating an inclusive workplace. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, genetic information, protected veteran status, sexual orientation, gender identity or expression, or any other status protected by applicable federal, state, or local law.