Paralegal

Dematic; Grand Rapids (MI); Hybrid; USD 67,000 - 92,000; Full time

Job summary

Dematic in Grand Rapids, MI is seeking a Corporate Paralegal / Administrative Assistant to support the Americas Region Legal Team. The role blends paralegal work with administrative duties across contracts and litigation, in a hybrid office setting.

You will contribute to template development, document management, training materials, and coordination with outside counsel, while maintaining forms libraries and supporting filing and governance activities.

Qualifications

• 5+ years of experience in a corporate legal department or law firm
• Associate degree or higher preferred, or equivalent experience
• Paralegal Certification strongly preferred, but not required
• Proficient use of Microsoft Office 365 (Word, Outlook, Excel, PowerPoint, Teams, OneNote)
• Ability to learn new software quickly with minimal guidance
• Ability to multitask with high reading comprehension and strong interpersonal skills
• Ability to lead projects with delegation and supervision of tasks
• Strong communication and collaboration with internal and external stakeholders

Responsibilities

• Support Legal team with projects and initiatives to improve efficiencies
• Conduct legal research and summarize findings in writing
• Prepare training materials on various legal topics
• Develop templates, policies and procedures with the Legal Team
• Maintain the Legal forms libraries for business groups
• Set standards for document and process management for the Legal Department
• Acknowledge service of complaints and manage electronic case files
• Assist with responses to federal and state inquiries, audits and licenses
• Monitor and coordinate litigation matters
• Handle litigation holds and discovery responses
• Modify and manage confidentiality agreements and templates
• Assist with filings of corporate governance documents and corporate books
• Assist with contractor license renewals and filings across states
• Maintain data/tools used by Legal Department (PowerBI, SharePoint) and support outside counsel invoicing
• Prepare and manage physical/electronic documents
• Support travel arrangements for the Legal team

Skills

Multitasking

Interpersonal skills

Organizational skills

Communication

Problem-solving

Project leadership

Collaboration

Education

Associate degree or higher

Paralegal Certification (preferred)

Tools

Microsoft Office 365

Job description

Dematic has an exciting opportunity to support our Americas Region Legal Team as a Corporate Paralegal / Administrative Assistant professional. We seek an enthusiastic and highly motivated individual.

This role will supply paralegal and administrative experience supporting the Americas Legal team in various areas including Contracts and Litigation. This is a hybrid role, that will work from our Grand Rapids, MI office.

We offer:

• Career Development
• Competitive Compensation and Benefits
• Pay Transparency
• Global Opportunities

Learn More Here: https://www.dematic.com/en-us/about/careers/what-we-offer

Dematic provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

The base pay range for this role is estimated to be $66,800 - $91,850 at the time of posting. Final compensation will be determined by various factors such as work location, education, experience, knowledge, and skills.

What You Will Do in This Role

• Support Legal team with projects and initiatives to improve efficiencies
• Conduct legal research on specific issues or topics and summarize in writing
• Contribute to the preparation of training materials on various legal topics
• Work closely with Dematic's Legal Team to develop templates, policies and procedures and implement standard processes for legal matters affecting the Company
• Maintain Legal' s forms libraries for use by various business groups
• Identify standards for document and process management for the Legal Department
• Acknowledge service of complaints and subpoenas and maintain electronic case management system
• Provide support and assist with the preparation of responses to federal and state agency inquiries, audits, complaints, contractor licenses, etc.
• Support and assist with the monitoring and coordination of litigation matters
• Participate in handling litigation holds, and answers to complaints and discovery
• Assist with modifications to and management of confidentiality agreements and templates
• Assist with filings of corporate governance documents and maintenance of corporate books
• Assist with contractor license renewals and filings in various states
• Maintain data and tools used by Legal Department for maintaining relevant information such as PowerBI and SharePoint and support invoicing process for timely payment of outside counsel
• Prepare, copy, print and maintain electronic and physical documents, as needed
• Support travel arrangements for Legal team

What We Are Looking For

• Associates degree or above preferred, or equivalent experience accepted
• Paralegal Certification strongly preferred, but not required
• Minimum 5 years of experience in a corporate legal department or law firm
• experience preferred
• Proficient use and knowledge of Microsoft Office 365 products (Word, Outlook, Excel, PowerPoint, Teams, OneNote)
• Confidence to review, coordinate or draft a broad variety of agreements, including non-disclosure agreements
• Ability to learn new software quickly with little l guidance.
• Ability to multitask with a high level of reading comprehensionStrong interpersonal, organizational, communication and problem-solving skills
• Ability to lead projects, including delegating and supervising tasks appropriately
• Ability to optimally communicate and collaborate with diverse personalities in all levels of management, as well as with outside vendors and clients
• Collaborative and, motivated by the open exchange of ideas, and able to work independently as needed

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