Paralegal

ACCO Brands; Dayton (OH); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Medical plans

Dental plans

Vision plans

401(k) match

Parental leave

Life and disability benefits

Critical illness insurance

Employee assistance program

Job summary

ACCO Brands is seeking a Paralegal with strong governance and securities knowledge to support the attorney responsible for governance, securities, and employment law. You will manage Board materials, corporate records, and filings, interfacing with Mercator, local counsel, and internal teams in a fast-paced public company setting.

The role requires meticulous attention to detail, discretion, and the ability to manage multiple priorities.

Qualifications

• Juris Doctor or Paralegal Degree required.
• 5+ years of legal/paralegal, corporate legal, governance, securities or legal ops experience preferred.
• Experience supporting public company governance, board processes, SEC filings, proxy season, insider reporting, or corporate records preferred.
• Experience supporting board and committee materials, corporate records, entity management, officer/director records, and related docs preferred.
• Experience assisting with SEC filings, disclosure calendars, Section 16 reporting, insider lists, proxy materials, or public company reporting processes preferred.
• Experience supporting employment law matters, investigations, HR policies, and employee relations documentation preferred.
• Strong ability to organize contracts, legal files, and matter trackers with accuracy and urgency.

Responsibilities

• Prepare board and committee materials, agendas, and records.
• Manage governance calendars, director questionnaires, and related documentation.
• Draft and assist with corporate documents, POAs, and registrations.
• Oversee global legal entities and ensure accurate records and filings.
• Support SEC filings and governance disclosures, including 10-K/10-Q/8-K filings.
• Coordinate with internal teams and outside counsel on governance matters.
• Maintain matter files, trackers, and budgets; assist with document management.

Skills

Governance support

SEC filings

Board materials

Corporate records

Policy development

Education

Juris Doctor or Paralegal Degree

Tools

Microsoft Office

Job description

A company with a pioneering past and a purposeful future.

At ACCO Brands, we are united by a common purpose, to empower our consumers to feel good when they work, learn, and play. For more than a century we have developed and nurtured brands that enable people to work with more productivity, learn with more confidence, and play with more enjoyment. We are passionate about a winning culture where we grow together, driving business, professional growth, and success. We invite you to be part of a team that is grounded in a history of category-leading brands and products and focused on positioning our company for the future.

Job Summary

The Paralegal provides high-quality legal, governance, securities, employment, cybersecurity, and administrative support to the attorney responsible for governance, securities, and employment law. The Paralegal will support Board of Directors and committee processes, corporate governance records, securities filings, employment law matters, contract and matter tracking, legal entity management, and coordination with internal stakeholders and external partners. The role requires strong attention to detail, discretion, sound judgment, excellent organizational skills, and the ability to manage multiple priorities in a fast-paced public company environment.

Responsibilities

Governance and Board Support

• Exercise independent judgment and legal expertise to prepare materials related to Board and committee meetings, including agendas, resolutions, materials, minutes, calendars, and related records.
• Oversee Board and committee calendars, annual governance processes, director questionnaires, director self-assessments, and governance-related documentation.
• As requested, propose changes to committee charters, governance principles, bylaws, governance policies, and other corporate governance documents.
• Lead management of all ACCO Brands legal entities globally, interfacing with Mercator, local counsel, and local teams as needed
• Interpret legal requirements for ACCO Brands legal entities around the world
• Propose creative solutions to legal questions or requirements, balancing legal compliance with business needs
• Make risk-based decisions on how to proceed with legal-entity related questions and issues
• Use legal judgment and expertise in drafting POAs, corporate documentation, DBA registrations, and other requests from the business
• Maintain organized and accurate corporate records, including legal entity information, subsidiary lists, officer and director records, annual consents, resolutions, organizational charts, and related governance documentation.
• Prepare, coordinate, or maintain secretary certificates, incumbency certificates, good standing certificates, apostilles, legalization requests, and related corporate documentation.

Securities Law And Public Company Reporting Support

• Assist with preparation, coordination, review, and filing support for public company reporting and disclosure obligations.
• Prepare and submit via DFIN SEC filings, including Forms 10-K, 10-Q, 8-K, S-8s, DEF-14As, Section 16 filings, Form SD, and other securities-related filings.
• Oversee timelines, drafts, signatures, exhibits, certifications, supporting documentation, and filing logistics for securities and governance deliverables.
• Own administration of the Insider Trading Compliance Policy, blackout calendar tracking, Section 16 reporting processes, insider lists, and related documentation.
• Partner with Legal, Finance, Investor Relations, outside counsel, and external auditors to help coordinate securities law and disclosure-related work.
• Support annual meeting and proxy season activities, including issuance of D-O questionnaires, proxy statement preparation, shareholder meeting material preparation, related filings, and tracking of key deliverables.
• Maintain organized securities law files, disclosure records, filing calendars, and related documentation.
• Influence securities-related aspects of strategic transactions, financings, capital markets activity, and other special projects as assigned.

Additional Responsibilites

Legal Operations, Matter Management, and Administrative Support

• Maintain legal matter files, trackers, calendars, dashboards, and project plans for assigned governance, securities, employment, cybersecurity, privacy, contracting, and administrative matters.
• Track deadlines, deliverables, action items, approvals, signatures, filings, renewals, and follow-up items.
• Coordinate with outside counsel, vendors, auditors, transfer agents, registered agents, internal stakeholders, and cross-functional partners.
• Assist with legal billing, budget tracking, outside counsel coordination, invoice review support, and matter administration as assigned.
• Prepare first drafts of routine legal documents, templates, correspondence, certificates, forms, summaries, and trackers for attorney review.
• Support document management, legal holds, records retention, contract repositories, electronic files, and legal knowledge management.
• Help improve legal department processes, templates, workflows, checklists, and tracking tools to increase efficiency and consistency.
• Handle confidential and privileged information with discretion, professionalism, and sound judgment.
• Other duties as assigned

Qualifications

• Juris Doctor or Paralegal Degree
• 5+ years of legal or paralegal, corporate legal, governance, securities, employment, or legal operations experience preferred
• Experience supporting public company governance, Board processes, SEC filings, proxy season, insider reporting, or corporate records strongly preferred
• Experience supporting Board and committee materials, corporate records, entity management, officer and director records, subsidiary maintenance, consents, resolutions, certificates, and related documentation
• Experience assisting with SEC filings, disclosure calendars, Section 16 reporting, insider lists, proxy materials, annual meeting support, shareholder communications, or public company reporting processes preferred.
• Experience supporting employment law matters, investigations, litigation, agency charges, separation agreements, HR Policies, employee relations documentation or employment templates preferred.
• Strong ability to organize contracts, legal files, corporate records, matter trackers, templates, and legal documentation.
• Ability to manage deadlines, competing priorities, calendars, deliverables, filings, signatures, and follow-up items with accuracy and urgency.
• Strong written and verbal communication skills with the ability to interact professionally with executives, attorneys, HR, Finance, IT, Privacy, Procurement, Investor Relations, outside counsel, and other stakeholders.
• Demonstrated ability to handle sensitive, confidential, privileged, employee, executive, Board, investor, cybersecurity, and privacy information with discretion.
• Proficiency with Microsoft Office applications required.
• Experience with legal matter management, entity management, contract management, e-billing, Board portal, document management, or filing systems preferred.

About Us

You know our brands. You love our brands. You just may not know they are ours.

If you have touched a PowerA® gaming controller, a Five Star® notebook, a Swingline® stapler, a Quartet® dry erase board, or a Kensington® computer mouse, you have touched part of ACCO Brands Corporation. With annual revenues of more than $1.5 Billion, ACCO Brands (NYSE: ACCO) designs, markets, manufactures, and sells branded academic, consumer, and business products globally. The power of our brands, our unmatched global customer reach, and our strategic market strengths put us in a position to achieve global leadership and growth. We're proud of our long history of industry leadership and innovation and are focused on delivering exceptional value to our customers by providing unique, cutting-edge, branded products.

What We Offer

• Comprehensive medical, prescription, dental, and vision plans
• 4% 401(k) match with immediate eligibility and vesting
• Competitive time off, available from the first day of employment
• Parental leave
• Company-paid life and disability benefits
• Critical illness, accident, and long-term care insurance options
• Employee and family assistance programs

Growing together is how we win.

With trusted brands, strong leadership, and a clear purpose, you’ll find opportunities to grow in your career, contribute to meaningful work, and be a part of a culture that values creativity and putting our consumers and customers first.

More information about ACCO Brands can be found at www.accobrands.com.

ACCO Brands has developed and maintains a written Aff…

Equal Opportunity Employer

ACCO Brands is an equal opportunity employer, and all qualified candidates will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, marital status, national origin, physical or mental disability, veteran status, or any other characteristic protected by applicable law. The company strives to create a winning culture with a leadership promise to provide equal access and opportunity for all to grow, succeed, and contribute to their full potential.

AODA

Accommodation for applicants with disabilities will be provided in all parts of the recruiting process as required under the ACCO Brands Canada AODA policy. Applicants are asked to make their needs known in advance.