Paralegal

State of Maine; Augusta (GA); On-site; USD 29,000 - 40,000; Full time

Benefits offered by this job

Health insurance coverage

Retirement plan

Paid holidays

Job summary

The Maine Commission on Public Defense Services in Augusta seeks a paralegal to support multiple attorneys across Parent Defense, criminal defense, and appellate work. The role emphasizes accuracy, independence, and collaborative teamwork in a fast-paced legal environment.

The ideal candidate will have proficiency in word processing, legal document preparation, and document management, with strong communication and calendar management abilities to ensure efficient case progression.

Qualifications

• Proficiency in word processing, legal document preparation, and document management.
• Ability to manage records, data, and calendars with accuracy.
• Strong communication and organizational skills essential for fast-paced legal work.

Responsibilities

• Provide case preparation support for multiple attorneys across practice areas.
• Abstract, draft, and review legal documents and correspondence.
• Assist with filing, discovery, and administrative hearings preparations.
• Coordinate with court officials, agencies, and clients.
• Maintain organized case files and calendars to support timely actions.

Skills

Word processing

Legal document preparation

Document management

Record keeping

Data management

Calendar management

Communication

Education

Paralegal certificate/program

Job description

If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State’s career page and indicate on the application that they have previously worked for the State.

Maine Commission on Public Defense Services

Opening Date: August 28, 2026

Closing Date: September 14, 2026

Grade / Admin Unit: 20/ Professional / Technical

Job Class Code: 0884
Salary: $20.68 - $28.88 / Hourly
Position Number: 200025245

Location: Augusta

Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.

DESCRIPTION

PDS is an independent commission whose purpose is to provide efficient, high-quality representation to indigent citizens who are entitled to counsel at state expense. Attorneys in our Public Defender Offices practice in a variety of areas including Parent Defense as part of our Parent Defense Division, representing clients whose children have been taken or are at risk of being taken into custody by the State of Maine; Adult and Juvenile Criminal Defense; and Appellate work. The paralegal position will provide support to multiple attorneys across these practice areas.

The paralegals perform case preparation and investigative and information gathering tasks necessary for providing effective assistance of counsel. The paralegal may communicate with a wide network of court officials, law enforcement, legal and social agencies, jail and prison officials, as well as clients and their family members. Proficiency is required in word processing, legal document preparation, document management, record keeping, data management, file management, calendar management, and a variety of communications.

The ideal candidate must be self-directed, highly organized and highly accurate, with the ability to work efficiently and independently. The candidate must have strong interpersonal skills and a strong work ethic. It is essential that the successful candidate work well as part of a team and adapt well to rapid changes in a fast-paced legal environment.

REPRESENTATIVE TASKS

Researches, analyzes, and evaluates a variety of complex legal material in order to incorporate related material into draft reports and assist attorneys in completing legal casework. Interprets and explains laws, rules, regulations, policies, and procedures in order to provide information, clarification, and/or promote understanding. Abstracts complex recorded instruments, records, and legal documents in order to compile needed documentation. Analyzes titles in order to determine proper parties to be compensated or notified. Drafts closing documents such as deeds, easements, agreements, tax information statements, and other similar documents in order to prepare necessary paperwork for closing actions. Confers, negotiates, and/or advocates for clients, organizational representatives, attorneys, and others in order to provide advocacy, promote understanding, and/or resolve issues. Compiles and prepares complex legal documents, pleadings, discovery, notices of hearings, comprehensive findings of fact or conclusions, and other similar material in order to prepare legal case documentation and/or provide information to parties. Conducts alternative dispute resolution processes in order to reduce litigation and resolve issues. Makes recommendations and provides assistance to attorneys and others in order to assist in the decision making process. Prepares a variety of comprehensive legal documentation and reports in order to provide draft or final document for review and/or signature. Attends administrative hearings and/or meetings in order to provide administrative support and compose drafts of legal decisions.

KNOWLEDGES,SKILLS,ANDABILITIESREQUIRED

Knowledge of legal principles and practice. Knowledge of legal documents, court procedures, rules of evidence, and litigation practices. Knowledge of eminent domain procedures. Knowledge of applicable state/federal statutes, case law, and regulations. Knowledge of public records affecting titles, research procedures, legal terminology, and processes. Ability to conduct complex legal research and analyze legal problems. Ability to prepare for and conduct alternative dispute resolution sessions. Ability to compile and prepare a variety of complex comprehensive legal documentation and reports. Ability to understand, explain, and interpret constitutional provisions, statutes, administrative regulations, and case law. Ability to establish and maintain effective working relationships. Ability to communicate effectively. Ability to write clearly and effectively. Ability to provide negotiation and advocacy services. Ability to abstract and analyze complex comprehensive recorded instruments, records, and legal documents.

MINIMUMQUALIFICATIONS

Training, education, or experiences in office and administrative support work that demonstrates competencies in applying a solid knowledge of the principles and practices of law firm, court, or legal services processes with the ability to research complex legal issues and analyze legal problems -OR- graduation from an approved, accredited paralegal program of instruction.

Benefits of working for the State of Maine

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

• Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums($11,857.68-$13,950.24 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.

• Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.

• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).

• Retirement Plan – The State of Maine contributes 14.06% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.

• Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.

• Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.

• Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.

• Living Resources Program – Navigate challenging work and life situations with our employee assistance program.

• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive forty-two (42) consecutive calendar days of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.

• Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.

State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness.

Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.