Pacific AIDS Education and Training Centers– Program Coordinator

UCLA; Los Angeles (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

UCLA is seeking a Program Operations Coordinator to support PAETC Southern California training initiatives, including participant recruitment, logistics, and materials development. The role also oversees continuing education certification processes and data reporting, liaising with partners and stakeholders to ensure smooth program delivery.

The incumbent coordinates activities for the PAETC Southern Region IPE Program, works under the Program Director, and ensures compliance with funding

Qualifications

• Ability to work independently and as a productive team member on varied activities.
• Strong interpersonal skills with diverse cultures and backgrounds.
• Discretion handling confidential information.
• Ability to prioritize workload and oversee multiple deadlines.
• Effective written and oral communication skills.
• Experience writing reports and presenting data in Excel/PowerPoint.
• Ability to build relationships with community organizations and healthcare providers.
• Understanding of systems serving underserved patients and public/private sectors.

Responsibilities

• Coordinate program operations for PAETC Southern California training initiatives.
• Recruit and register participants, handle marketing and outreach, and organize logistics.
• Develop and disseminate training materials and provide administrative support.
• Ensure compliance with program and funding requirements and manage data reporting.
• Coordinate activities for PAETC Southern Region IPE Program and liaise with partners.

Skills

Independent worker

Team collaboration

Discretion with confidential info

Time management

Written and oral communication

Relationship building with diverse org

Project prioritization

Attention to detail

Experience with underserved pop

Clinical operations familiarity

Education

Bachelor's Degree or equivalent experience

Tools

MS Word

Excel

PowerPoint

Outlook

Web access technology

Job description

Department Summary

Since our inception in 1964, our focus has been on achieving and maintaining excellence in four areas: comprehensive dental education, cutting-edge research, quality patient care, and a shared commitment to community service. For six decades, our dedicated student dentists, faculty, staff, alumni, and friends, have propelled the UCLA School of Dentistry to being one of the premier dental schools in the world.

Department Summary

Since our inception in 1964, our focus has been on achieving and maintaining excellence in four areas: comprehensive dental education, cutting-edge research, quality patient care, and a shared commitment to community service. For six decades, our dedicated student dentists, faculty, staff, alumni, and friends, have propelled the UCLA School of Dentistry to being one of the premier dental schools in the world.

Position Summary

Under the direction of the Program Director, this position coordinates and supports program operations for PAETC Southern California training initiatives, including participant recruitment and registration, marketing and outreach, training logistics, development and dissemination of training materials, and administrative, technical, and financial support for training activities. The position oversees continuing education certification processes, supports data collection and reporting requirements, and ensures compliance with program and funding requirements. In addition, the incumbent coordinates activities for the PAETC Southern Region Interprofessional Education (IPE) Program and serves as a liaison with participating partners and stakeholders.

Salary & Compensation

• UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• Ability to work independently and as a productive team member in varied activities and projects. Manage and prioritize own time and use sound judgment skills to handle non-routine matters. (Required)
• Strong interpersonal skills and ability to maintain a positive attitude and cooperative working relationship with others at all times. Persistence in a professional, courteous, and tactful manner as required. Demonstrated ability to work well with individuals from diverse cultures and backgrounds. (Required)
• Ability to work with confidential and sensitive information with discretion. (Required)
• Demonstrated skills in prioritizing workload, assessing timelines, and overseeing numerous and competing projects and deadlines. (Required)
• Demonstrated effective written and oral communications skills. (Required)
• Proficiency in Microsoft Office Suite: MS Word, Excel, PowerPoint, and Outlook and web access technology. Experience writing reports, summarizing project performance, preparing and presenting Excel spreadsheets, graphs, power point presentations, etc. (Required)
• Demonstrated capacity to build relationships and effective collaborations with diverse community organizations and healthcare providers. (Required)
• Knowledge and understanding of systems and public and private sector organizations serving patients with medical and supportive services needs who are underserved and disadvantaged. (Required)
• Record of consistent and dependable performance of full‑time work. Willing to work outside regular hours when occasionally required for project activities. (Required)
• Aptitude for information, technology and computer‑oriented tasks. (Preferred)
• Experience working in or with underserved populations and a thorough appreciation for related challenges. (Required)
• Experience working in a clinical setting or familiarity with clinical operations. Prior work experience in medical, oral or public health arenas. (Preferred)

Education, Licenses, Certifications & Personal Affiliations

• Bachelor's Degree Bachelor's degree or equivalent professional experience. (Preferred)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
• Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.
• TB Test: Continued employment is contingent upon the completion of a satisfactory TB test.
• COVID and Flu Vaccinations: The position is subject to providing evidence of inoculation.
• CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

Schedule

8:00 a.m. to 5:00 p.m

Union/Policy Covered

CX-Clerical & Allied Services

Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Blank%20Assistant%203%20(41256519)