PACE RECEPTIONIST

North East Medical Services; San Jose (CA); On-site; USD 35,000 - 50,000; Full time

Job summary

North East Medical Services (NEMS) in San Jose, CA seeks a Receptionist for the PACE Center. You will greet Participants and visitors, handle check-in, answer phones, and provide administrative support to ensure smooth daily operations.

Responsibilities include scheduling, mail handling, room reservations, and coordinating with field staff and Epic system. Fluency in English is required; Cantonese fluency is preferred. This is an on-site, full-time position.

Qualifications

• High school diploma or equivalent.
• Current BLS and First Aid required.
• Proficient in computer systems and Microsoft Office.
• Detail oriented with good typing skills.

Responsibilities

• Greet Participants and visitors; check-in and verify identification.
• Answer calls; provide general assistance and route to appropriate department.
• Return voice/TTY messages promptly.
• Schedule and track appointments; conduct reminder calls.
• Distribute mail; manage inter-office/outgoing mail.
• Manage PACE resources and meeting rooms; coordinate logistics.
• Assist with minutes and meeting scheduling; document actions.

Skills

Customer service

Typing

Detail oriented

Proficient in Microsoft Office

Education

High school diploma or equivalent

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Job description

Job Details

Job Location: San Jose, CA 95122

Salary Range: $31.00 - $31.00 Hourly

SUMMARY OF POSITION

The PACE Receptionist provides telephonic and in-person greeting to Participants enrolled in the NEMS Program of All-Inclusive Care for the Elderly (PACE). He/she is the first point of contact with the PACE Center when Participants and visitors call or visit. Duties include clerical, reception, and project-based work.

ESSENTIAL JOB FUNCTIONS

• Greets Participants and visitors to the PACE Center. Ensures everyone is checked-in and has appropriate identification.
• Answers the phone, provides general assistance, and transfers calls to the appropriate department/individual.
• Retrieves and responds to all voice and TTY messages.
• Assists with scheduling and tracking appointments for Participants and conducting appointment reminder calls.
• Receives and distributes incoming mail. Processes inter-office and outgoing mail.
• Maintains schedules and processes for staff to utilize PACE resources, including meeting rooms, Participant facilities (showers, laundry), and vehicles.
• Assists with meeting scheduling, minutes, and logistics.
• Types correspondence, memos, and reports as directed.
• Maintains inventory of office supplies and replenishes as needed. Assists PACE staff with ordering supplies through purchasing.
• Assists with running reports to support the daily operations of PACE
• Serves as a liaison between field workers (e.g., drivers and caregivers) and the center.
• Utilizes Epic appropriately and efficiently and serve as content and workflow expert for resolving issues and proposing solutions in Epic.
• Performs other job duties as required by manager/supervisor.

QUALIFICATIONS

Required

• High school diploma or equivalent.
• Current BLS and First Aid required
• Must be proficient in the use of computer systems and business software, including Microsoft Office (Outlook, Word, Excel and PowerPoint).
• Must detail oriented and have good typing skills.

Preferred

• At least one (1) year administrative experience.
• Must have strong customer service skills and professionalism. Prior customer service experience is a plus.
• Prior experience in a medical or healthcare setting is a plus.

LANGUAGE

• Must be able to fluently speak, read and write English.
• Fluency in Cantonese is required.
• Fluency in other languages is an asset.

STATUS

This is an FLSA non-exempt position.

This is not an OSHA high-risk position.