PA Farm Bureau Office Administrator, Government Affairs

TREW HR; Camp Hill (Cumberland County); On-site; USD 45,000 - 60,000; Full time

Job summary

A leading company is seeking an Administrative Professional to manage event planning, coordinate legislative meetings, and maintain records. The role requires strong organizational skills, the ability to manage multiple projects, and excellent communication. This position is based in Camp Hill, PA, with telecommuting options available.

Qualifications

• Ability to organize and complete multiple projects accurately.
• Self-motivated with excellent communication skills.

Responsibilities

• Coordinate planning arrangements for events and meetings.
• Negotiate contracts and manage invoicing for events.
• Maintain records and provide receipts for political action committees.

Skills

Communication

Organization

Self-motivated

Education

Degree in Administrative Professional

Tools

Microsoft Office Suite

Job description

JOB SUMMARY: Performs a broad range of duties including event and meeting arrangements, record-keeping, and report production for the Division.

ESSENTIAL DUTIES and RESPONSIBILITIES:

1. Document resolutions during the delegate session at PFB Annual Meeting
2. Oversee and coordinate planning arrangements, as well as facilitate and secure contracts for federal affairs trips, the state legislative conference, the FARMER dinner, policy development meetings, legislative updates, and related committee meetings
3. Negotiate contracts and lead planning and execution for the FARMER Dinner and State Legislative Conference, including managing mailings and legislative folders for legislators and members
4. Complete and reconcile invoicing and payments for these events, reviewing all invoices and reimbursements
5. Coordinate with the AFBF Awards program and submissions
6. Apply knowledge of Agritourism Liability law related to wristbands and signage
7. Support staff and assist with setup for Policy Development
8. Manage credentialing process for the Annual Meeting Delegate Session
9. Order office supplies and government/communications supplies as needed
10. Maintain current data files of legislators, committees, etc.
11. Complete and submit campaign reports for the state Bureau of Elections
12. Maintain records and provide receipts to contributors for political action committees
13. Assist with FARMER endorsements and legislative tracking
14. Order and organize policy books for counties
15. Organize schedules and calendars for Government Affairs
16. Prepare and manage major mailing projects, including letters to legislators and committees, with proofreading and signatures
17. Assist Event Planner & Sponsor Relations Specialist on designated projects
18. Coordinate workload, production, and work hours with team members
19. Support daily activities for Government Affairs, including phones and mail

EDUCATION/QUALIFICATIONS/SKILLS:

Required:

• Degree in Administrative Professional or related field, or equivalent experience
• Ability to organize and complete multiple projects accurately
• Self-motivated with excellent communication skills

Preferred:

• Teamwork skills
• Office management experience
• Proficiency in Microsoft Office Suite

OTHER REQUIREMENTS:

• Valid PA Driver’s License
• Ability to lift/carry up to 30 lbs.

Note: Working outside traditional hours may be required for events/meetings. This position is based in Camp Hill, PA, with telecommuting options.

This description outlines major functions and is subject to change. It is not a contract. EOE.