P&Z Administrative Specialist

THE BLACKFOOT COMPANY; Blackfoot (ID); On-site; USD 38,000 - 52,000; Full time

Job summary

The Blackfoot Company in Blackfoot, Idaho, is seeking an Administrative Assistant to support the Planning & Zoning Department. You will handle permit processing, records management, meetings, and financial transactions under supervision.

Ideal candidates have a high school diploma or GED, strong Microsoft Office skills, and the ability to communicate clearly with the public and staff. Experience in planning or municipal operations is a plus; bilingual abilities are helpful.

Qualifications

• High school diploma or GED required; administrative training preferred.
• One year of clerical or administrative experience preferred, ideally in planning or municipal operations.
• Proficiency in Microsoft Office and standard office systems.
• Billing or database experience is a plus.

Responsibilities

• Issue and process permits for Planning & Zoning and Public Works.
• Provide accurate information to the public and staff about ordinances and processes.
• Coordinate Planning & Zoning Commission meetings, schedule, packets, minutes.
• Maintain development agreements, notices, and follow-up tracking.
• Maintain records including applications, case files, and floodplain docs.
• Prepare reports, documents, databases, and contracts.
• Provide general administrative support including scheduling and data entry.
• Review documents for accuracy before posting publicly.
• Provide backup municipal customer service support as needed.
• Perform duties according to City policies and laws.

Skills

Office practices

Recordkeeping

Ordinances interpretation

Multitasking

Communication

Confidentiality

Education

High school diploma or GED

Admin training preferred

Tools

Microsoft Office

Office systems

Job description

This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2614039

Position Summary

Performs administrative, technical, and customer service support for the Planning & Zoning Department, including coordination of permits, records, meetings, and financial transactions. This position requires sound judgment, organization, and effective communication with the public and City staff. Work is performed under the direct supervision of the Planning & Zoning Department Head and of the City Clerk.

Essential Duties and Responsibilities

• Issue and process permits for Planning & Zoning and Public Works, ensuring compliance with applicable standards and procedures.
• Provide accurate information to the public, developers, contractors, and staff regarding ordinances, codes, and departmental processes, as authorized.
• Coordinate Planning & Zoning Commission meetings, including scheduling, preparing packets, attending meetings, and recording minutes.
• Prepare, process, and maintain development agreements, legal notices, and related documentation; track follow-up requirements.
• Maintain departmental records and systems, including applications, case files, floodplain documentation, and correspondence, ensuring accuracy and timely processing.
• Prepare and maintain reports, documents, databases, contracts, and other administrative materials.
• Provide general administrative support, including scheduling, correspondence, document preparation, data entry, and records management.
• Review and proofread documents for accuracy, clarity, and completeness before making public posts.
• Provide backup support for municipal customer service functions as needed.
• Perform all duties in accordance with City policies, procedures, and applicable laws and regulations.

Knowledge, Skills, and Abilities

• Knowledge of office practices, recordkeeping, and basic accounting principles, including accounts payable and receivable.
• Ability to interpret and apply ordinances, policies, and procedures.
• Ability to manage multiple tasks, prioritize work, and meet deadlines.
• Strong written and verbal communication skills and ability to work effectively with the public and staff. Bilingual a plus.
• Ability to maintain confidentiality and exercise professionalism in sensitive situations.

Minimum Qualifications

• High school diploma or GED required; additional administrative or technical training preferred.
• One (1) year of clerical or administrative experience preferred, ideally in planning, zoning, or municipal operations; or an equivalent combination of education and experience.
• Proficiency in Microsoft Office and standard office systems.

experience with billing or database systems preferred.

Other Qualifications

Valid Idaho drivers license. The physical demands and work environment described here are representative of the conditions that must be met by an employee to successfully perform the essential functions of this job. Regular, predictable, and on-site attendance is an essential function of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Physical Demands: While performing the duties of this Job, the employee may be required to stay in a stationary position or stand for extended periods of time. The position requires sufficient clarity of speech and hearing with or without reasonable accommodation, to understand and follow verbal instructions and communicate effectively with other employees and the public via telephone and in person. The employee may be required to have manual dexterity, physical reflexes and personal mobility and stamina, to frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Vision requirements for this position include close vision, color vision and the ability to adjust focus, with or without reasonable accommodation. Work Environment: The noise level in the work environment is usually quiet typical of what is generally found in an office setting. The employee will occasionally be exposed to inclement weather and tripping hazards. The City of Blackfoot is an Affidavit Action, Equal Opportunity Employer.