P.M. Facilities Manager

ASPCA; New York (NY); On-site; USD 76,000 - 81,000; Full time

Job summary

An established industry player is seeking a dedicated Facilities Manager to oversee operations across multiple locations. This role involves managing housekeeping, repairs, and maintenance while ensuring compliance with safety standards. The ideal candidate will have extensive experience in facilities management, particularly in healthcare or animal shelter settings, and will be responsible for staff supervision and emergency planning. Join a mission-driven organization that values diversity and inclusion, and contribute to a team that makes a difference in the community.

Qualifications

• 5+ years of experience in Facilities Management, preferably with union staff.
• Knowledge of building systems and compliance codes.

Responsibilities

• Oversee daily housekeeping operations and compliance.
• Manage preventive maintenance and contractor coordination.
• Supervise staff and conduct performance reviews.

Skills

Facilities Management

Staff Supervision

Emergency Management

Communication Skills

Organizational Skills

Education

Bachelor’s degree or trade diploma

Tools

CMMS

Job description

Join to apply for the P.M. Facilities Manager role at ASPCA

Get AI-powered advice on this job and more exclusive features.

Summary:

Under the direction of the Director of Facilities Operations and Administration, the Facilities Manager is responsible for the planning, organization, and development of housekeeping, repairs and maintenance, compliance, and operations at the ASPCA’s locations on 92nd Street, 91st Street, and 8th Avenue. Responsibilities include managing union custodial staff, staff development, emergency response/planning, supply ordering, inventory control, vendor management, and overseeing repairs and maintenance activities. The Facilities Manager is expected to support other NYC ASPCA locations as needed.

Schedule and Availability:

The Facilities Manager must be willing to work a flexible schedule (Monday-Friday, Tuesday-Saturday, or Sunday-Thursday) and participate in on-call duties for emergencies.

Responsibilities:

1. Management and Oversight of Housekeeping (25%)
   • Oversee daily operations and housekeeping at assigned locations.
   • Conduct site tours to review efforts, monitor staff, and ensure compliance.
   • Manage safety programs and create maintenance plans.
2. Management and Oversight of Repairs, Maintenance & Special Events (25%)
   • Ensure preventive maintenance is completed safely and timely.
   • Manage contractors and coordinate repair work with operations.
   • Handle complaints, monitor building systems, troubleshoot failures, and support project management activities.
3. Department & People Management (25%)
   • Supervise union staff and contractors, enforce policies, and conduct performance reviews.
   • Lead recruitment, onboarding, training, and staff scheduling.
   • Foster team development and cross-training.
4. Administrative Tasks (15%)
   • Manage work orders, supplies, budgets, and vendor communications.
   • Maintain documentation, safety records, and compliance reports.
5. Emergency Management (10%)
   • Provide 24/7 emergency support, coordinate communication, and participate in drills and shelter setups.

Qualifications:

• Minimum five years’ experience in Facilities Management, supervising staff, preferably union staff.
• Experience managing facilities in healthcare or animal shelter settings is preferred.
• Intermediate computer skills; CMMS experience preferred.
• Knowledge of building systems and compliance codes.
• Strong organizational, communication, and proactive skills.
• Willingness to travel among NYC locations.

Education & Certifications:

• Bachelor’s degree or trade diploma related to Facilities Operations preferred.
• Driver’s license required; various Certificates of Fitness required or to be obtained within 90-120 days.

Additional Information:

• Salary range: $76,000-$81,000, based on experience.
• Benefits details available upon request.
• Equal Opportunity Employer. Commitment to diversity and inclusion.