Deputy Clerk II

Richland County; United States; Presencial; USD 36.000 - 48.000; Jornada completa

Descripción de la vacante

Richland County seeks a Deputy Clerk Courtroom for the Family Court Division to provide administrative support, maintain case files, and assist in courtroom operations. The role requires accurate data handling, roster maintenance, and customer service for litigants and agencies.

The position demands an Associate’s degree or equivalent in a related field, 2–4 years in customer service or legal settings, and a valid driver’s license; Notary Public certification is required.

Formación

• Requires Associate’s degree or equivalent with emphasis in paralegal studies, accounting, business or related field.
• Two to four years in customer service, legal field or court system.
• Notary Public certification and valid state driver’s license.

Responsabilidades

• Prepares courtroom for daily operations and stocks supplies.
• Prepares roster and files for court and maintains records.
• Provides information to litigants, agencies and judges as needed.
• Maintains child support case files with accurate documentation.
• Adjusts accounts per court order and generates delinquency reports.
• Attends court and assists judges and staff; reviews operational issues with supervisors.

Conocimientos

Customer service

Clerical duties

Educación

Associate’s degree or equivalent in paralegal studies / related field

Descripción del empleo

RICHLAND COUNTY, SOUTH CAROLINA

CLASS DESCRIPTION 2010 CLASS TITLE: DEPUTY CLERK COURTROOM - FCCLERK OF COURT FAMILY COURT DIVISION GENERAL DESCRIPTION OF CLASS The purpose of the class is to provide administrative and clerical support to ensure the efficient operation of the courtroom; to enforce payment of support as ordered; to establish and maintain case files; and to perform related work as required. The class works within a general outline of work to be performed, and develops work methods and sequences under general supervision. Supervised by the Deputy Family Court Administrator.

ESSENTIAL TASKS

• Prepares courtroom for daily operations; stocks necessary supplies.
• Prepares generates and maintains roster and files for court.
• Provides information and assistance to litigants, various agencies and judges as needed.
• Prepares and maintains child support case files ensuring accurate and complete documentation.
• Makes adjustments to accounts per court order and/or tax interceptions; generates reports on delinquent accounts.
• Attends court and assists judges, other court staff, attorneys and others in the courtroom as needed.
• Consults regularly with the Deputy Family Court Administrator or other officials to review assigned operations and activities, review and resolve problems, and provide or receive recommendations.
• Receives and responds to inquiries, requests, concerns and complaints in areas of responsibility.
• Sends appropriate notices for court.
• Compiles data for and prepares various records and reports as required by the department, County and/or other agencies.
• Performs general administrative / clerical duties as required, including but not limited to copying and filing documents, entering and retrieving computer data, sending and receiving faxes, processing mail, preparing spreadsheets, answering the telephone, etc.
• Attends training, meetings, seminars and/or workshops as required to enhance job knowledge and skills; maintains a current, comprehensive knowledge of laws, regulations, trends and technologies affecting assigned operations.
• Processes a variety of documents associated with court/division operations within designated timeframes and per established procedures; prepares, processes, copies, files, indexes and/or transmits various forms, records, reports, notices, orders, other legal documents, correspondence, etc., as required.
• Reviews enforcement/court procedures and/or requirements; monitors cases for compliance with procedures; audits accounts to determine if clients should be ruled into court for failure to pay.
• Reviews and scheduled non-compliance cases for court, issues bench warrants, attends and assists with court hearings.
• This position has no supervisory responsibilities.
• Performs other duties as assigned.

INVOLVEMENT WITH DATA

Requires gathering, organizing, analyzing, examining or evaluating data or information and may prescribe action based on such data or information.

INVOLVEMENT WITH PEOPLE

Requires giving information, guidance or assistance to people to directly facilitate task accomplishment; may give directions or assignments to helpers or assistants. Provides professional and courteous customer service at all times.

INVOLVEMENT WITH THINGS

Requires handling or using machines, tools or equipment requiring brief instruction or experience, such as computers for data entry, fax machines, copiers, telephones or similar equipment; may service office machines, including adding paper and changing toner. Must be capable of accurately using computers and software programs designed for court systems.

COGNITIVE REQUIREMENTS

Requires performing semi-skilled work involving set procedures and rules but with frequent problems. Must deal effectively with unpleasant clients and situations on a daily basis.

MATHEMATICAL REQUIREMENTS

Requires using addition and subtraction, multiplication and division, and/or calculating ratios, rates and percentages.

LANGUAGE REQUIREMENTS

Requires reading technical instructions, procedures, manuals and charts to solve practical problems; composing routine reports and specialized reports, forms and business letters with proper format; speaking compound sentences using normal grammar and word form.

MENTAL REQUIREMENTS

Requires doing clerical, manual or technical tasks requiring a wide range of procedures and requiring intensive understanding of a restricted field or complete familiarity with the functions of a unit or small division of an operating agency; requires normal attention with short periods of concentration for accurate results or occasional exposure to unusual pressure.

VOCATIONAL/EDUCATIONAL AND EXPERIENCE PREPARATION

Requires Associate’s degree, vocational technical degree or specialized training that is equivalent to satisfactory completion of two years of college education with emphasis in paralegal studies, accounting, business or a closely related field or any acceptable combination of education and experience.

SPECIAL CERTIFICATIONS AND LICENSES

Must possess a valid state driver’s license. Must possess Notary Public certification.

EXPERIENCE REQUIREMENTS

Requires two years and up to and including four years in customer service, legal field or court system.

PHYSICAL AND DEXTERITY REQUIREMENTS

Requires sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a recurring basis or routine keyboard operations. Must be able to lift up to 50 pounds on a recurring basis.

ENVIRONMENTAL HAZARDS

The job risks exposure to environmental hazards. Risk involved in court room with inmates/ prisoners/litigants with potential volatile situations on a regular basis.

SENSORY REQUIREMENTS

The job requires normal visual acuity and field of vision, hearing and speaking ability, and color perception.

JUDGMENTS AND DECISIONS

Responsible for guiding others, requiring frequent decisions affecting co-workers and others who depend on the service or product; works in a somewhat fluid environment with rules and procedures but with many variations from the routine.

ADA COMPLIANCE

Richland County is an Equal Opportunity Employer. ADA requires the County to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.