Owner Furnished Equipment Coordinator

Vec Us; San Francisco (CA); In loco; USD 120.000 - 180.000; Tempo pieno

Vantaggi offerti da questo lavoro

401(k) Plan

Health Insurance

Dental Insurance

Vision Insurance

PTO

Descrizione del lavoro

Vec US is seeking an Owner Furnished Equipment Coordinator (OFE-C) to own the OFE pipeline from design to operations handover. The role coordinates among owner, vendors, design teams, GC, trade partners, BIM/VDC, commissioning, and operations to keep the OFE process on schedule.

Responsibilities include maintaining a master OFE log, enforcing AIR schema compliance, and driving procurement, delivery, and commissioning activities across multi-site environments for data center programs.

Competenze

• 5–7 years of direct experience in equipment procurement, project management, owner's representation, or procurement coordination.
• Experience with OFE/OFCI coordination for data center owners.
• Familiarity with AIR schemas and digital handover to facilities and operations.

Mansioni

• Create, own, and maintain the master OFE log as the single source of truth for end-to-end equipment tracking.
• Define who furnishes, purchases, delivers, installs, tests, and accepts each OFE item using a RASCI matrix.
• Coordinate OFE requirements across architectural, structural, MEP, low-voltage, BIM/VDC, and field teams.
• Monitor equipment selections, lead times, submittals, fabrication, shipping, delivery, and installation windows.
• Track delivery confirmation, installation verification, commissioning, warranties, and turnover documentation.

Conoscenze

Procurement management

Project management

Owner representation

Coordination

MEP coordination

Strumenti

Procore

Autodesk Construction Cloud

Bluebeam

Smartsheet

Excel

Synchro

Navisworks

Descrizione del lavoro

Career

The Owner Furnished Equipment Coordinator (OFE-C) owns all Owner Furnished Equipment (also called Owner Furnished, Contractor Installed, or OFCI) across the project lifecycle, from early identification and planning through procurement tracking, design coordination, delivery, and closeout. The role reports to the Digital Delivery Program Manager and is assigned to a single site or campus. The OFE-C is the single-threaded owner of the OFE pipeline from design through operations handover, and the primary point of coordination between the owner, vendors, design team, GC, trade partners, BIM/VDC team, commissioning team, and operations stakeholders.

What You Will Do

Identifying gaps early, asking the technical questions, tracking decisions, escalating risk, and acting with authority on the owner's behalf so every item moves from concept to operational readiness without disrupting the project. The OFE-C does not purchase or install equipment. The role governs the work through a master OFE log kept as the single source of truth, a RASCI matrix that settles who furnishes, installs, and accepts each item, and asset metadata validated against the project's Asset Information Requirements (AIR) schema. This is a mission-critical coordination role, roughly 60% cross-party coordination and communication and 40% technical judgment.

Key Responsibilities

Master OFE Log & Tracking Create, own, and maintain the master OFE log as the single source of truth for end-to-end equipment tracking, including equipment IDs, locations, vendor information, procurement status, installation responsibility, utility requirements, delivery dates, and closeout status. Keep all tracking logs current and usable by every party working from them. Enforce model metadata compliance against the Asset Information Requirements (AIR) schema using automated validation tools. Maintain the CDE for the OFE register and supporting documentation, and reduce data fragmentation across single-site and multi-site environments.

Responsibility Boundaries & Scope Interfaces Define who furnishes, purchases, delivers, installs, connects, tests, commissions, warrants, and accepts each OFE item. Identify and resolve scope gaps between owner, vendor, GC, trade contractors, design team, and operations through a RASCI matrix. Hold owner-furnished scope rather than deferring it, and make the call when responsibility is unclear.

Technical & Installation-Interface Coordination Collect and track vendor cut sheets, installation manuals, utility requirements, clearance requirements, structural support needs, data/IT needs, and maintenance access requirements. Coordinate OFE requirements across architectural, structural, MEP, low-voltage, BIM/VDC, and field teams. Inform BIM/VDC of OFE design changes ahead of time so clash resolution stays on schedule for sign-off.

Procurement, Delivery & Schedule Risk Monitor equipment selections, purchase orders, lead times, submittals, fabrication, shipping, delivery, storage, and installation windows. Escalate late decisions, missing vendor information, changed equipment requirements, delivery conflicts, and schedule impacts to the responsible parties in time to act on them. Use visual planning and 4D sequencing tools such as Synchro and Navisworks to review equipment development and protect schedule-critical-path access.

Commissioning, Turnover & Operational Readiness Track delivery confirmation, installation verification, commissioning, warranties, O&M manuals, serial numbers, asset tags, and final acceptance. Validate asset metadata against the AIR schema before operational sign-off and handoff to the owner. Deliver the asset data and closeout documentation package, and support digital handoff.

Stakeholder Coordination Owner and client team for equipment decisions, standards, approvals, and acceptance requirements. Owner procurement for purchasing status, vendor contracts, lead times, and delivery commitments. Equipment vendors for cut sheets, installation requirements, manuals, startup support, and warranty information. Design team for layout, code, clearance, structural, MEP, low-voltage, and infrastructure coordination. BIM/VDC team for equipment modeling, clash detection, clearance zones, and coordinated installation planning. GC project management and field teams for schedule integration, subcontractor coordination, site readiness, logistics, and issue escalation. Trade contractors for rough-ins, supports, final connections, testing support, and field installation requirements. Commissioning and facilities teams for startup, testing, training, asset data, maintainability, and turnover acceptance.

Software & Technical Proficiency Proficiency needed in the following tools: Procore and Autodesk Construction Cloud, or comparable project management and document control platforms. Smartsheet and Excel for log management, tracking, and reporting. Bluebeam for drawing review and markup. Synchro and Navisworks for 4D sequencing and model review, or comparable visual planning tools.

What We’re Looking For

5 to 7 years of direct experience in equipment procurement, project management, owner's representation, procurement coordination, mission‑critical equipment planning, or a related field. Direct OFE, OFCI, or FF&E coordination experience for data center owners. Strong understanding of construction sequencing, design coordination, submittals, RFIs, procurement, logistics, and closeout. Experience on hyperscale or multi‑building campus programs. Familiarity with MEP, structural, low‑voltage, and architectural coordination issues related to equipment installation. Familiarity with Asset Information Requirements (AIR) schemas and digital handover to facilities and operations teams. Owner's representative or owner‑side project experience. Ability to build and manage equipment logs, and to read and interpret drawings, specifications, equipment cut sheets, installation manuals, and coordination documents. Strong written communication, particularly in tracking decisions and confirming commitments in writing. Experience working across owner, vendor, design, GC, trade, commissioning, and operations stakeholders on a live project. Working proficiency across Procore, Autodesk Construction Cloud, Bluebeam, Smartsheet, Excel, and 4D review tools such as Synchro or Navisworks (see Software & Technical Proficiency above).

Why Join Us

Job Type: Full-time Competitive Pay Expected Hours: 40 per week Schedule: 8-hour shift Day shift Monday to Friday

• 401(k) Plan
• 401(k) Employer Match
• Health Insurance
• Dental Insurance
• Vision Insurance
• Paid Time Off (PTO)

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