Outreach Programs Administrative Specialist

Western-Pennsylvania-School-For-Blind-Children-1; Pittsburgh (Allegheny County); On-site; USD 32,000 - 42,000; Full time

Job summary

Western Pennsylvania School for Blind Children in Oakland is seeking an Administrative Assistant to support the Outreach Services Department year-round. The role involves handling clerical tasks, coordinating services, and maintaining records to ensure smooth delivery of outreach programs.

You will assist with scheduling, communications, and materials management, while upholding confidentiality and professional standards. A high school diploma and proficiency in Microsoft Office are required.

Qualifications

• Strong organizational and communication skills.
• Ability to manage multiple priorities and maintain accurate records.
• Experience serving families, schools, or community partners is a plus.

Responsibilities

• Provides administrative support to the Director of Outreach Services and staff.
• Acts as primary contact for the Outreach Department with families and professionals.
• Answers calls, responds to inquiries, and directs requests to appropriate staff.
• Assists with scheduling Outreach services, meetings, and professional development events.
• Maintains department records, files, schedules, and correspondence.
• Preparations for outreach materials, contracts, and documentation.

Skills

Organizational skills

Communication skills

Customer service

Clerical skills

Multitasking

Education

High school diploma or equivalent

Post-secondary training in business administration

Tools

Microsoft Windows

Microsoft Office

Job description

Western Pennsylvania School for Blind Children in Oakland is seeking an Administrative Assistant to support the Outreach Services Department year-round. The role involves handling clerical tasks, coordinating services, and maintaining records to ensure smooth delivery of outreach programs.

You will assist with scheduling, communications, and materials management, while upholding confidentiality and professional standards. A high school diploma and proficiency in Microsoft Office are required.