Outreach Coordinator

Guardians of Honor LLC; United States; Hybrid; USD 70,000 - 95,000; Full time

Job summary

Guardians of Honor LLC seeks an Outreach Coordinator to develop and execute Government-approved outreach and recruitment activities for a military Faculty Fellowship Program and Research Apprentice Program.

The role builds relationships with Senior Military Colleges, Army ROTC contacts, and USMA to raise awareness and qualified applications and to connect cadets and faculty with information about opportunities and program communications.

Qualifications

• Bachelor's degree and four years of relevant experience in outreach or recruitment.
• Experience building institutional relationships with faculty and military stakeholders.
• Ability to communicate professionally with diverse audiences including cadets, faculty, and administrators.
• Working knowledge of military terminology or related outreach environments.
• Experience creating targeted campaigns, presentations, emails, and participant materials; strong writing and public-speaking skills.
• Experience tracking contacts, outreach activity, response metrics, and recruitment results using CRM, spreadsheet, or email tools.
• Proficiency with Microsoft 365, presentation tools, virtual-event technology, and collaborating on projects; able to manage deadlines and secure data.

Responsibilities

• Develop and lead outreach strategy aligned with program cycles, research opportunities, schedules, and Government-approved priorities.
• Build and maintain relationships with faculty, administrators, research offices, career services, and ROTC contacts.
• Focus recruitment on cadets and faculty identified by Government; explain participation criteria and handle eligibility questions.
• Draft audience-specific campaigns, emails, flyers, presentations, FAQs, and site announcements with Government approvals.
• Communicate research areas, benefits, and application instructions to cadets, faculty, and military audiences.
• Conduct information sessions, campus outreach, and follow-up communications; coordinate with the Program Coordinator to address questions.
• Maintain accurate records of outreach activity and contacts; track response metrics and referrals.
• Support Applicant Analysis Report and annual reporting by documenting recruitment results and gaps.
• Coordinate invitations, marketing, agendas, speaker communications, registrations, and webinar reminders.
• Coordinate public-facing content with Website and Database Specialist to ensure messaging accuracy and privacy.

Skills

Communication

Public speaking

Relationship building

CRM usage

Project coordination

Stakeholder management

Education

Bachelor's degree in communications/marketing/etc.

Tools

CRM tools

Microsoft 365

Presentation tools

Virtual-event software

Spreadsheet software

Job description

GOH is a small management consulting firm supporting the federal government since 1997 (www.gohnow.com). We are seeking a new team member experienced in military academic engagement, STEM opportunity marketing, and applicant recruitment to support our federal clients.

GOH is recruiting in anticipation of potential future openings that are subject to final approval and funding. No guarantee of position availability can be made at this time; however, candidate identification and preliminary interviews are being conducted to support timely hiring should authorization be granted.

Summary:

The Outreach Coordinator will develop and execute Government-approved outreach and recruitment activities for a military Faculty Fellowship Program and Research Apprentice Program. The position builds relationships with Senior Military Colleges (SMCs), Army ROTC contacts at eligible institutions, and the United States Military Academy (USMA) to increase awareness and qualified applications Government-approved research opportunities. The coordinator connects student cadets and faculty with clear information about research opportunities and supports engagement through events and program communications.

Preferred experience emphasis:

GOH seeks candidates who can communicate credibly with military academic leaders, military science departments, cadets, faculty, and Army research stakeholders. Experience with DoD/DOW, ROTC, military colleges, service academies, or military-affiliated STEM outreach is strongly preferred.

Duties and Responsibilities:

• Develop and lead an outreach strategy and align with program application cycles, research opportunities, institutional academic schedules, and Government-approved priorities.
• Build and maintain relationships with relevant faculty, administrators, research offices, career-services personnel, and relevant military science and ROTC contacts.
• Focus recruitment on eligible cadets and faculty identified by the Government; explain Government-provided participation criteria accurately and refer eligibility questions for formal review.
• Draft audience-specific email campaigns, flyers, presentations, website announcements, FAQs, and other outreach materials; secure required Government approval before release.
• Communicate research areas, opportunity benefits, application instructions, deadlines, and participant expectations in language appropriate for cadets, faculty, and military academic audiences.
• Conduct approved information sessions, campus outreach, and follow-up communications; coordinate with the Program Coordinator to address applicant questions and support complete submissions.
• Maintain accurate institutional contact and outreach activity records, including audience, date, method, available response metrics, and application referral information.
• Analyze outreach reach, engagement, application completion, eligibility, and research alignment with program and database staff; recommend targeted improvements based on results.
• Support the Applicant Analysis Report and annual reporting by documenting recruitment results, institutional participation, gaps, lessons learned, and recommended actions.
• Coordinate approved invitations, marketing, agendas, speaker communications, registration outreach, and attendee reminders events and webinars.
• Coordinate public-facing content with the Website and Database Specialist; maintain messaging accuracy, accessibility, and privacy.

The scope of the job may change as necessitated by business demands. The essential functions described are not a comprehensive list of duties and responsibilities; additional tasks may be assigned.

Requirements

• Bachelor’s degree in communications, marketing, education, public relations, military science, a STEM discipline, or a related field.
• Minimum of four years of relevant experience in outreach, recruitment, military or higher-education engagement, stakeholder relations, or workforce development.
• Demonstrated ability to build institutional relationships and communicate professionally with faculty, students, administrators, and military-affiliated stakeholders.
• Working knowledge of military terminology, professional protocols, and military academic environments, or demonstrated experience applying these in outreach activities.
• Experience creating targeted campaigns, presentations, email communications, and participant-facing materials; strong writing and public-speaking skills.
• Experience tracking contacts, outreach activity, response metrics, and recruitment results using CRM, spreadsheet, email campaign, or comparable tools.
• Proficiency with Microsoft 365, presentation tools, virtual-event technology, and collaborative project tools; ability to manage concurrent deadlines and handle contact data securely.

Preferred Qualifications

• DoD/DOW civilian or contractor experience, military service, or direct outreach experience with Army ROTC, military science departments, SMCs, USMA, DEVCOM, or ARL.
• Established professional relationships with military academic institutions or defense STEM education and research networks.
• Experience recruiting for research placements, faculty fellowships, cadet development, or federal internship programs.
• Familiarity with accessible electronic communications, Section 508 practices, event promotion, and evaluation of recruitment effectiveness.

Supervisory Responsibilities:

N/A

Reports to:

Program Manager and Program Director

Work Environment:

The work environment is a typical office setting or virtual/remote setting.

Physical demands:

The physical demands of the job include sitting for extended periods, and occasional walking and standing.

Position type and expected hours of work:

Full-time exempt position. Typical work hours are Monday-Friday. Some job activities may be required outside of typical workdays/hours.

Travel:

Periodic local and overnight travel may be required for approved meetings, campus engagement, laboratory visits, and program events. Travel is subject to advance Government approval and applicable task-order requirements.

Required education and experience:

Bachelor’s degree and a minimum of four years of relevant professional experience, as described above.

Additional eligibility qualifications:

Ability to complete required background investigations and meet Government-determined facility and system access requirements. Obtain and maintain any clearance or credential required for assigned duties. Complete applicable security and information-awareness training.

Equal employment opportunity statement:

Guardians of Honor is an Equal Opportunity Employer. We make employment decisions based on merit, qualifications, and business needs. We prohibit discrimination and harassment and provide equal employment opportunities to all employees and applicants without regard to any characteristics protected by applicable federal, state, or local law.