Outreach and Events Managing Consultant

Socket.dev; Tysons (VA); On-site; USD 120,000 - 170,000; Full time

Benefits offered by this job

Medical and Vision Insurance

401(k) Retirement Plan

Parental Leave

Job summary

Guidehouse is seeking a Managing Consultant to support a Department of War project, leading a team in planning and executing high-visibility outreach and training events for a government client. You will manage end-to-end event planning, coordinate with stakeholders, vendors, and procurement, and provide onsite support and post-event analysis.

This role requires 7+ years of logistics and event planning experience, willingness to travel, and strong leadership and communication skills.

Qualifications

• Bachelor's degree required.
• 7+ years of professional experience in logistics, event planning, project coordination, or outreach.
• Experience leading projects and managing work plans.
• Experience leading a team of 4+ staff.
• Strong strategic communication experience for client-facing engagements.
• Event planning experience for multi-day events and trainings.
• Experience coordinating procurement for events and vendor contracts.
• Excellent organizational skills and ability to track multiple moving parts.
• Clear and effective communication with government clients and senior stakeholders.

Responsibilities

• Lead end-to-end event planning for training sessions, conferences, and stakeholder engagements.
• Engage government stakeholders to clarify objectives and gather requirements.
• Coordinate venue procurement, contracts, and onsite logistics with vendors.
• Collaborate with procurement teams to secure rates and contracts.
• Manage room layouts, registration, and attendee tracking; prepare run-of-show materials.
• Provide onsite logistics leadership and coordinate with venue and government partners.
• Support outreach and communications to promote events and share updates.
• Conduct post-event reviews, capture lessons learned, and drive process improvements.

Skills

Project leadership

Team leadership

Strategic communication

Event planning

Attention to detail

Time management

Verbal & written communication

Travel readiness

Education

Bachelor's degree

Tools

Microsoft Teams

Outlook

SharePoint

Excel

Word

Job description

Job Family

Operational Effectiveness Consulting

Travel Required

Up to 25%

Clearance Required

None

What You Will Do

As a Managing Consultant supporting a Department of War project supporting military community and quality of life programs, you will lead a team in planning, coordinating, and executing high-visibility outreach and training events for a government client. Your responsibilities will include:

• Event Planning & Execution: Support end-to-end planning of training sessions, directorate events, multi-day conferences, roundtables, and stakeholder engagements.
• Client Engagement & Requirements Gathering: Work directly with government stakeholders to clarify event objectives, collect requirements, document needs, and ensure all planning aligns with program priorities.
• Venue & Vendor Coordination: Liaise with hotels, conference centers, and other venues to negotiate rates, secure meeting space, request A/V packages, review contracts, and coordinate onsite logistics.
• Coordination with Guidehouse Procurement: Coordinate with Guidehouse procurement team to share client budgets, requirements, and potential vendors and events spaces such that Guidehouse procurement can negotiate rates and secure contracts.
• Logistics Management: Oversee room layouts, signage, registration, attendee tracking, scheduling, run-of-show documentation, materials preparation, shipping, and coordination with government and contractor partners.
• Onsite Event Support: Serve as the onsite logistics lead for key events; manage real-time issue resolution; coordinate with venue teams, government representatives, program managers, and support staff.
• Outreach & Communications Support: Assist with strategic communication efforts to promote events, share updates, distribute materials, and coordinate messaging across directorates.
• Post-Event Reporting: Conduct after-action reviews, summarize lessons learned, track issues, compile feedback, and support continuous improvement of event planning processes.
• Team Management: Manage, coach, mentor and train team members supporting client delivery
• Schedule and Resource Management: Manage project scope, budget, and schedule to support on-time, quality delivery.
• Client Relationship Management: Manage and maintain client relationships to support client satisfaction and delivery excellence.

What You Will Need

• Bachelor's degree
• SEVEN (7) or more years of professional work experience supporting logistics, event planning, project coordination, or outreach activities. Experience should include:
• Experience leading projects, including establishing and managing work plans
• Experience leading a team of FOUR (4) or more staff
• Strong strategic communication experience, including preparing briefing materials, drafting emails, coordinating messaging, and supporting client-facing engagements.
• Demonstrated event planning experience, including management and coordination of multi-day events, stakeholder meetings, breakout sessions, and trainings.
• Experience coordinating/managing procurement for events and events logistics (e.g., coordinating cost estimates and contracts with venues, events vendors, and supply vendors)
• Excellent organizational skills, with the ability to manage many moving pieces, maintain trackers, coordinate schedules, and respond quickly to evolving client needs.
• Clear and effective communication skills, both verbal and written; confidence interacting directly with government clients and senior stakeholders.
• Ability to manage team and work independently on fast-paced, high-priority tasks, while collaborating effectively with internal teammates and external partners.
• Willingness to travel for onsite event support (often multi-day commitments).
• Proficiency with common collaboration and planning tools, including Microsoft Teams, Outlook, SharePoint, Excel, and Word.

What Would Be Nice To Have

• Experience managing event logistics or planning for federal government clients, particularly DoW.
• Experience negotiating or coordinating with hotels, conference centers, or large event venues, including reviewing contracts, minimums, and setup requirements.
• Familiarity with A/V coordination, onsite technical troubleshooting, or coordinating with production vendors.
• Understanding of federal procurement processes and policies, especially as they relate to coordinating government-sponsored events.
• Prior experience supporting outreach, communications, or stakeholder engagement efforts.
• Familiarity with military family programs, quality of life initiatives, or federal readiness/support offices.

What We Offer

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include:

• Medical, Rx, Dental & Vision Insurance

• Personal and Family Sick Time & Company Paid Holidays

• Position may be eligible for a discretionary variable incentive bonus

• Parental Leave and Adoption Assistance

• 401(k) Retirement Plan

• Basic Life & Supplemental Life

• Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts

• Short-Term & Long-Term Disability

• Student Loan PayDown

• Tuition Reimbursement, Personal Development & Learning Opportunities

• Skills Development & Certifications

• Employee Referral Program

• Corporate Sponsored Events & Community Outreach

• Emergency Back-Up Childcare Program

• Mobility Stipend

About Guidehouse

Guidehouse is an Equal Opportunity Employer–Protected Veterans, Individuals with Disabilities or any other basis protected by law, ordinance, or regulation.

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.